Accounts Payable Associate

District Realty Corporation, Brokerage; Ottawa; On-site; CAD 52,000 - 72,000; Full time

Job summary

District Realty Corporation, Brokerage in Ottawa, Ontario, seeks an Accounts Payable Associate to manage day-to-day AP, including invoice processing, posting, payments, and documentation.

The ideal candidate has hands-on Yardi experience, strong organizational skills, and the ability to work across multiple properties, ensuring timely payments and accurate GL coding.

Excellent Excel skills and attention to detail are essential, with experience in real estate accounting considered an asset.

Qualifications

• Minimum 3 years of hands-on Yardi experience.
• 3+ years of accounts payable or related accounting experience.
• Strong knowledge of AP processes and accounting principles.
• Experience with invoice processing, posting, payment prep, and issuance.

Responsibilities

• Manage full accounts payable cycle from invoice receipt to payment.
• Review, code, and post invoices accurately and timely.
• Enter and maintain AP transactions in Yardi.
• Prepare and issue vendor payments, including checks and e-payments.
• Verify invoices against supporting docs and obtain approvals.
• Reconcile vendor statements and resolve discrepancies.
• Monitor payment due dates and ensure on-time payments.
• Maintain vendor records and respond to inquiries.
• Assist with month-end close, including AP reconciliations and accruals.
• Ensure transactions are coded to properties, entities, and GL accounts.
• Maintain AP documentation and respond to audit requests.
• Support accounting team with other duties as needed.

Skills

Yardi

Accounts payable

Attention to detail

Time management

Communication skills

Tools

Microsoft Excel

Job description

We are seeking a detail-oriented and organized Accounts Payable Associate to join our accounting team. The successful candidate will be responsible for managing the day-to-day accounts payable process, including invoice processing, posting, payment preparation, and payment issuance. This role requires strong attention to detail, excellent organizational skills, and hands on experience working with Yardi.

Key Responsibilities

• Manage the full accounts payable cycle, from invoice receipt through payment issuance.
• Review, code, and post invoices accurately and in a timely manner.
• Enter and maintain accounts payable transactions in Yardi.
• Prepare and issue vendor payments, including checks and electronic payments.
• Verify invoices against supporting documentation and ensure proper approvals are obtained.
• Reconcile vendor statements and investigate and resolve discrepancies.
• Monitor payment due dates and ensure vendors are paid accurately and on time.
• Maintain accurate vendor records and respond to vendor inquiries regarding invoices and payments.
• Assist with month-end closing activities, including AP reconciliations and accruals.
• Ensure transactions are properly coded to the appropriate properties, entities, and general ledger accounts.
• Maintain organized and complete AP documentation and records.
• Assist with audit requests and provide supporting documentation as required.
• Identify and resolve discrepancies or issues related to invoices, payments, and vendor accounts.
• Support the accounting team with other duties and projects as needed.

Qualifications

• Minimum 3 years of hands on Yardi experience is required.
• 3+ years of accounts payable or related accounting experience.
• Strong working knowledge of accounts payable processes and accounting principles.
• Experience with invoice processing, posting, payment preparation, and payment issuance.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast paced environment.
• Strong communication and problem-solving skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience in property management or real estate accounting is an asset.

Preferred Skills

• Experience with Yardi Voyager and/or Yardi accounting modules.
• Experience processing AP for multiple properties or entities.
• Familiarity with property-level accounting and general ledger coding.
• Understanding of U.S. accounting standards and practices is an asset.
• Ability to work independently while collaborating effectively with the broader accounting team.

What We're Looking For

The ideal candidate is a reliable and detail-focused accounting professional who takes ownership of the AP process and understands the importance of accuracy, timely payments, and proper documentation. Strong Yardi experience is essential for this position, and exposure to U.S. accounting practices is considered an asset.