Accounts Payable (AP) Administrator

Valard Group of Companies; Edmonton; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player seeks an Accounts Payable Administrator to join their dynamic team. This role involves processing invoices, resolving vendor disputes, and assisting with month-end reporting. The ideal candidate will have a strong background in accounts payable, excellent communication skills, and the ability to work independently in a fast-paced environment. You'll play a crucial role in ensuring accurate financial operations while maintaining professionalism and attention to detail. Join a company committed to diversity and offering competitive salaries and comprehensive benefits.

Qualifications

• Minimum 3 years of experience in large accounts payable departments.
• Proficient with spreadsheets and web applications.
• Knowledge of basic accounting principles and data analysis.

Responsibilities

• Process invoices accurately and timely, resolving vendor disputes.
• Assist with month-end reporting and maintain RNV reports.
• Provide excellent customer service to internal and external stakeholders.

Skills

Spreadsheets

Communication Skills

Analytical Skills

Attention to Detail

Problem-Solving

Time Management

Interpersonal Skills

Education

Post-secondary degree or diploma in Business Administration

Tools

JD Edwards

Job description

Valard is Canada’s premier utility contractor, part of the Valard Group of Companies and the Quanta Group, the largest electrical power contractor in North America. Valard offers full-service capabilities in transmission, distribution, substations, foundations, telecommunications, and renewable energy.

The Accounts Payable (AP) Administrator is responsible for processing invoices accurately and timely, and assisting with month-end reporting.

Responsibilities and Activities

1. Resolve issues with disputed vendor invoices.
2. Process two-way and three-way purchase order/invoice matching.
3. Respond to vendor inquiries, reconcile statements, and correct discrepancies on AP vouchers.
4. Code costs, and process payments via cheque, EFT, or online payment.
5. Complete setup forms for EFTs and online payments.
6. Attach proper supporting documents to invoices.
7. Ensure invoices meet corporate signing limits.
8. Prioritize invoices based on cash discounts and payment terms.
9. Provide excellent customer service to internal and external stakeholders.
10. Maintain passwords for online portals related to major projects.
11. Assist in retrieving backup documents for audits.

Additional Duties

1. Maintain RNV reports (Received Not Vouchered).
2. Provide month-end accruals and reports as needed.

Knowledge, Skills, and Education

1. Post-secondary degree or diploma in Business Administration is an asset.
2. Minimum 3 years of experience in large accounts payable departments.
3. Proficient with spreadsheets, word processing, and web applications.
4. Experience with JD Edwards is an asset.
5. Strong communication skills.
6. Ability to follow instructions and meet deadlines.
7. Strong interpersonal skills and reliability.
8. Organized, self-starter, with good filing and documentation skills.
9. Analytical, decision-making, and problem-solving skills.
10. Attention to detail and professionalism.
11. Good organizational and time management skills.
12. Ability to interact professionally with employees and vendors.
13. Knowledge of basic accounting principles and data analysis.
14. Mathematical proficiency for calculations.
15. Ability to work independently and in teams in a fast-paced environment.
16. Experience with processing wires, direct deposits, and month-end reporting.

Personal Attributes

1. Honest, trustworthy, and respectful.
2. Culturally aware and sensitive.
3. Flexible and adaptable to process changes.
4. Demonstrates sound work ethics.
5. Maintains confidentiality.
6. Detail-oriented with strong attention to accuracy.

Valard Construction LP is an equal opportunity employer committed to diversity. We offer a competitive salary and comprehensive benefits.

Interested candidates should submit their resumes directly to this posting. Only selected candidates will be contacted for interviews.