Accounts Payable (AP) Administrator

Valard Group; Edmonton; On-site; CAD 45,000 - 70,000; Full time

Job summary

Join a leading utility contractor as an Accounts Payable Administrator, where your expertise in invoice processing and vendor relations will be pivotal. This role offers a chance to work in a dynamic environment, ensuring timely and accurate financial operations. You'll be part of a dedicated team committed to excellence, where your attention to detail and strong communication skills will shine. If you're looking for a position that values integrity and offers a competitive salary along with comprehensive benefits, this opportunity is perfect for you.

Benefits

Comprehensive Employee Benefits

Competitive Salary

Flexible Work Environment

Qualifications

• 3+ years of experience in accounts payable departments.
• Strong computer skills and attention to detail are essential.

Responsibilities

• Process invoices and resolve vendor disputes efficiently.
• Maintain accurate records and ensure compliance with corporate policies.

Skills

Accounts Payable Processing

Communication Skills

Analytical Skills

Time Management

Problem-Solving Skills

Attention to Detail

Education

Post-secondary Degree in Business Administration

Tools

JD Edwards

Spreadsheets

Word Processing Software

Job description

Valard is Canada’s premier utility contractor, as well as the head of the Valard Group of Companies and part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.

The Accounts Payable (AP) Administrator is responsible for processing invoices in a timely and accurate manner, as well as assisting with the month-end reporting structure.

Responsibilities and Activities

• Resolve issues with disputed vendor invoices.
• Process two-way and three-way purchase order/invoice matching.
• Respond to vendor inquiries, reconcile vendor statements, and correct discrepancies on AP vouchers.
• Handle cost coding, posting, and payment of invoices via cheque, EFT, or online payment.
• Complete setup forms for EFTs and online payments.
• Ensure all invoices have proper supporting documents attached.
• Ensure corporate signing limits are adhered to on all invoices.
• Prioritize invoices based on cash discount potential and payment terms.
• Provide excellent customer service to internal and external stakeholders.
• Maintain passwords for online portal websites related to major projects (e.g., Utilities and Telecommunications).
• Assist in retrieving backup documents for internal and external audits.

Additional Duties and Responsibilities

• Maintain RNV (Received Not Vouchered) reports.
• Provide month-end accruals and other reports as required.

Knowledge, Skills, and Education

• Post-secondary degree or diploma in Business Administration is considered an asset.
• At least 3 years of experience in large accounts payable departments.
• Strong computer skills, including spreadsheets, word processing, and website management.
• Experience with JD Edwards is considered an asset.
• Effective verbal and listening communication skills.
• Ability to follow instructions and work under tight deadlines.
• Strong interpersonal skills.
• Reliable and dependable attendance.
• Well-organized and a self-starter.
• Ability to follow standard filing procedures.
• Strong analytical, decision-making, and problem-solving skills.
• Effective written communication skills.
• Detail-oriented with a professional attitude.
• Strong organizational and time management skills.
• Ability to interact professionally with employees and vendors.
• Basic knowledge of accounting principles, tax applications, documentation, research, and data analysis.
• Ability to perform mathematical computations quickly and accurately.
• Ability to work independently and in a team in a fast-paced environment, prioritizing accuracy and timeliness.
• Experience processing wires and direct deposits.
• Experience with month-end accruals and reporting.

The Accounts Payable Administrator must maintain strict confidentiality and demonstrate the following personal attributes:

• Honesty and trustworthiness.
• Respectfulness.
• Cultural awareness and sensitivity.
• Flexibility.
• Strong work ethics.
• Ability to keep information confidential.
• Attention to detail.
• Adaptability to process changes.

Valard Construction LP is an equal opportunity employer committed to a diverse workforce. We offer a competitive salary and comprehensive employee benefits.

Please submit your resume directly to this job posting.

We thank all applicants for their interest. Only those selected for interviews will be contacted.