Accounts Payable/Receivables Administrator

Valard Group of Companies; Edmonton; On-site; CAD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Accounts Payable/Receivable Administrator, where your expertise will contribute to maintaining accurate financial records and ensuring timely processing of vendor payments. In this dynamic role, you will collaborate with various departments, resolve discrepancies, and build positive relationships with clients. This position offers the opportunity to work in a fast-paced environment while implementing best practices in accounts management. If you are detail-oriented, possess strong organizational skills, and have a passion for finance, this is the perfect opportunity for you to make a significant impact in a leading utility contractor in Canada.

Benefits

Competitive salary

Complete range of employee benefits

Diverse workforce commitment

Qualifications

• 3+ years experience in accounts payable/receivable required.
• Knowledge of JD Edwards and Hubble is essential.
• Strong attention to detail and organizational skills needed.

Responsibilities

• Process invoices and payments accurately and timely.
• Reconcile accounts and resolve discrepancies effectively.
• Maintain organized financial records and assist in audits.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Time management

Accounting principles knowledge

Data management

Education

Accounting Diploma

3 years experience in accounts payable/receivable

Tools

JD Edwards

Microsoft Office

Hubble

Job description

Valard Construction LP, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies and part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications and renewable energy.

We are seeking a Accounts Payable/Receivables Administrator to join our team in Edmonton, AB. Reporting to the Shared Services Manager responsible for supporting the operations teams in delivering accurate and timely processing into the JDE system for vendor payments. The role involves maintaining accurate financial records, resolving discrepancies, and collaborating with other departments to facilitate smooth payment workflows. The Accounts Payable/Receivable role plays a crucial role in ensuring the timely collection of payments from clients and customers. Key responsibilities include invoicing, reconciling accounts, monitoring payment trends and communicating with clients regarding payment status and ensuring financial transactions are accurate.

• Accurately and timely process invoices into the financial system.
• Respond promptly, within 24 hours, to internal and external inquiries.
• Identify any invoice issues that may cause delays in goods or services for the company.
• Process payments using various methods such as EFT, cheque, or wire payment.
• Validate banking information and conduct call-backs to prevent fraudulent EFT and wire payments.
• Verify that expense claim reports comply with company policies.
• Process Accounts Receivable payments into the JDE system.
• Develop positive relationships with both internal and external customers.
• Provide month-end reports.
• Upload client invoices to company portals accurately and promptly.
• Ensure that all invoices are accurate, properly documented, and comply with company policies and relevant regulations.
• Reconcile bank deposit transactions with client invoices.
• Reconcile payments received with invoices and resolve discrepancies.
• Prepare weekly forecasts for the Finance department regarding upcoming payments from clients.
• Build and maintain positive relationships with internal and external customers and address inquiries related to billing and payments.
• Assist in retrieving backup documents for internal and external audits.
• Implement best practices to enhance the efficiency and effectiveness of the accounts receivable function.
• Ensure compliance with relevant accounting standards, company policies, and legal requirements.
• Maintain accurate and organized records of customer transactions, payments, and correspondence.
• Ensure that documentation is audit-ready and accessible for internal and external audits.

KNOWLEDGE, SKILLS & ABILITIES:

• Exhibit a high level of accuracy and attention to detail in processing invoices, recording payments, and reconciling accounts.
• Must have strong organizational skills to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.
• Ability to identify and resolve discrepancies, payment issues, and customer disputes effectively.
• Flexibility and adaptability to changes in processes, systems, and business requirements.
• Efficient time management skills to prioritize tasks and ensure timely completion of responsibilities.
• Understanding of fundamental accounting principles, including accruals, debits, credits, and financial statement analysis.
• Must have knowledge of common accounting procedures.
• Should be familiar with invoicing and billing processes, including the ability to generate accurate invoices and adhere to billing schedules.
• Strong verbal and written communication skills to interact with customers, internal teams, and management.
• Proficiency in utilizing essential computer programs, with a specific focus on JD Edwards and Hubble.
• Proficient in data admittance and management.
• Bring in-depth knowledge and hands-on experience in contract billing.
• Possess a solid understanding of tax implications for each province.
• Attention to details with commitment to accuracy.
• Demonstrate capacity of sound judgment and decision-making.
• Proficient in managing information and data effectively.
• Highly experienced in computer skills, including Microsoft Office and Outlook.
• Possesses strong computer skills for operating spreadsheets and word processing programs.
• Experience with month-end accruals and reporting.
• Demonstrates effective verbal and listening communication skills.
• Capable of taking instructions and directions effectively, with the ability to work under tight deadlines.
• Demonstrates strong interpersonal skills, reliability, and dependability.
• Experience working in Client Portals is required.
• Experience in processing wires and direct deposits.
• Detail-oriented, professional attitude, reliable.
• Ability to interact with employees and vendors in a professional manner.
• Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multitasking skills.
• Work independently and with a team in a fast-paced environment with emphasis on accuracy and timeliness.

EDUCATION AND EXPERIENCE

• Working on your Accounting Diploma would be an asset.
• Minimum 3 years experience in accounts payable/receivable.
• Experience with JD Edwards is required.
• Equivalent software in the AR/AP functions would be an asset.

Valard Construction LP is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.

Please forward general resume submission directly to this job posting.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' education and experience best meet the needs of the position. Only individuals selected for interviews will be contacted.