Accounts Payable Analyst

Arterra Wines Canada; Niagara Falls; On-site; CAD 45,000 - 53,000; Full time

Benefits offered by this job

Hybrid work model

Competitive Salary and Bonus

Benefits and Pension Plan

Product Allowances

Training & Development Programs

Tuition Reimbursement

Commitment to CSR

Wine industry exposure

Job summary

Arterra Wines Canada is seeking an Accounts Payable Analyst to manage day-to-day AP tasks for Canadian entities. You will handle invoice entry, employee expense processing, PO matching, payments by EFT, and tax processing, while optimizing Concur usage for travel and expense processing.

You will contribute to KPI reporting, maintain expense forms, and support policy compliance while collaborating with cross-functional teams across the business.

Qualifications

• Strong verbal and written communication skills.
• Ability to plan and organize work independently with high attention to detail.
• Experience with T&E expense processing and automated systems.

Responsibilities

• Maintain Concur system and automate audit rules.
• Process expense submissions and payments; ensure compliance with T&E policy.
• Manage supplier terms, discounts, and weekly EFT payments.
• Generate expense reports and assist AP analyst with payments.

Skills

Strong communication

Organizational skills

Independence

Education

College or University Degree Accounting, Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

WHO WE ARE

At Arterra Wines Canada, we aim to inspire the simple joys of life, and we come to work every day with a shared passion to build wine brands people love. As a pioneer in the Canadian wine industry with 150 years of experience, our success is driven by our people. We work together with integrity and pride, striving to reach our fullest potential every day, and we’re looking for people who do the same. We are undergoing a pivotal transformation, actively in search of dynamic individuals poised to make a substantial impact within our ever-evolving organization. Are you someone who embraces change and excels in diverse roles that span across various functions? If so, we look forward to hearing from you!

ROLE SUMMARY

The Accounts Payable Analyst will be responsible for the day-to-day accounts payable function (i.e. invoice entry, employee expense processing, purchase order matching, employee payment approval review and audit, and tax processing, etc.) for all Canadian operating companies. The Accounts Payable Analyst will also be responsible for the optimal use and maintenance of the Concur application for day-to-day travel and expense processing.

KEY RESPONSIBILITIES

• Maintenance of the Concur system, set up of automated audit rule functionality and related audit reviews per company mandate.
• Maintenance of expense submission forms, categorizations and rate updates.
• Develops and creates KPI and management reporting as required.
• Manages Concur inquiry mailbox investigating and resolving issues related to expense submissions, expense payments and Concur system issues.
• Manages Concur inquiry mailbox investigating and resolving issues related to expense submissions, expense payments and Concur system issues.
• Collaborating on technical issues and escalating policy issues as required.
• Focus on improvements and training to reduce inquiries and increase service excellence to AWC employees.
• Ensure all expense report audits are conducted in a manner that supports enforcement of the company’s T&E Policy and compliance with all financial and regulatory requirements.
• Generation and processing of weekly payments by EFT.
• Supports AP Analyst as required with weekly payment processing.
• Monitoring, investigation and resolution of any employee payment issues.
• Responsible for processing, approvals, card management and audits for Company Purchasing Card Program.
• Supports Company in ensuring programs are used to maximum advantage and recommend limit, approval or card change initiatives which enhance program rebates, support business needs or improve service to employees.
• Responsible for timely and accurate invoice processing including intake, vouchering, document retention and monitoring of supplier terms, discounts and payments ensuring appropriate approval and compliance with company policies.
• Provides regular expense reporting.
• Support maintenance of JDE Employee master payment data attributes working with EDM and People and Culture teams to ensure accuracy of JDE employee records.

WHAT YOU BRING

• College or University Degree Accounting, Business Administration
• 3-5 years’ experience with T&E expense processing and automated systems
• Experience at similar sized company
• Strong verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint
• Ability to plan and organize work independently ensuring a high level of attention to detail
• Initiative and results oriented and able to collaborate and build relationships across various teams and with internal and external customers.

WHAT WE OFFER

• Hybrid work model, allowing employees to balance remote and in-office work.
• Competitive Salary and Bonus.
• Benefits and Pension Plan.
• Product Allowances.
• Training & Development Programs.
• Tuition Reimbursement.
• Commitment to Corporate Social Responsibility.
• A chance to explore and learn more about the Wine industry.

COMPENSATION

Budgeted Range – $44,689.00 -$53,000.00 The budgeted range takes into account several factors and qualifications that are considered in making compensation decisions including experience, education, training, licenses, certifications, and other business and organizational requirements. Base pay is only one component of the total rewards offering at Arterra. The budgeted range will align with qualifications, including experience, education, training, licenses, certifications, and other business and organizational requirements.

We are committed to establishing a qualified workforce that reflects the diverse population it serves and we encourage applications from all qualified individuals. We are also committed to preventing and removing barriers to employment for people with disabilities, and we invite you to inform us should you have any accessibility or accommodation needs.

Our mission is simple – to build brands people love. In fact, seven of the top 20 brands in Canada are proudly part of the Arterra Wines Canada family: Jackson-Triggs, Inniskillin, Sawmill Creek, Wallaroo Trail, Woodbridge by Robert Mondavi, Ruffino and Kim Crawford. We have more than 140 years of experience in the Canadian wine industry, with five estate wineries across the country and over 1,700 acres of premium vineyards. We have our pulse on viticulture and its latest innovations and most importantly, an understanding of what Canadian consumers are looking for in a bottle of wine. We own and operate 164 Wine Rack retail stores in Ontario and sell wine kits and products for winemaking through our RJS Craft Winemaking business.