Accounts Payable Analyst

The Logistics Alliance Inc.; Mississauga; Hybrid; CAD 50,000 - 55,000; Full time

Job summary

The Logistics Alliance Inc. in Mississauga is seeking an Accounts Payable Analyst to own carrier and vendor payments end to end, with the accuracy and discipline that keeps our financial operations clean.

You’ll verify invoices, chase discrepancies, obtain approvals, and ensure payments land on terms. You’ll reconcile statements, maintain vendor records, and file documents for audit, thriving in a hybrid workplace.

Qualifications

• 2+ years of accounts payable experience, preferably in logistics or transportation.
• High school diploma required; post-secondary education in a related field preferred.
• Proficiency with Sage and Microsoft Excel; experience with TMS is a plus.

Responsibilities

• Process carrier, vendor, and employee expense invoices accurately and on time.
• Verify invoice accuracy against agreed-upon rates and services.
• Identify and investigate cost discrepancies between expected and actual amounts.
• Coordinate with relevant departments to resolve payment discrepancies; execute payments within vendor terms.
• Maintain accurate vendor records and payment histories.
• Follow internal controls and accounting procedures; prepare payables reports as needed.

Skills

Accounts Payable

Vendor management

Auditing & controls

Attention to detail

Analytical skills

Time management

Education

High school diploma

Tools

Sage

Microsoft Excel

Transportation Management Systems (TMS)

Job description

Reports To: Supervisor, Accounts Payable

Department: Finance

Location: Mississauga Office, hybrid 1-2 days

Compensation: $50,000-$55,000 + Performance Bonus

The Reality of This Role

Logistics Alliance is a Mississauga-based 4PL provider moving freight for some of Canada's leading retailers and manufacturers. We're looking for an Accounts Payable Analyst to own carrier and vendor payments end to end, with the accuracy and discipline that keeps our financial operations clean.

You're verifying that what we pay matches what we agreed to, catching discrepancies before they go out the door, and keeping our books audit-ready every day. If you take pride in getting the numbers exactly right and chasing down the ones that don't add up, read on.

What Your Day Actually Looks Like

• Morning: You're working your invoice queue, verifying carrier and vendor charges against expected amounts, securing required approvals, and routing exceptions to the right owner before they stall a payment.
• Afternoon: You're connecting with carrier services and internal teams to resolve discrepancies, reconciling vendor statements, and making sure every payment is tracking to land within terms.
• Late Afternoon: You're closing the loop on open items, filing documentation for audit, updating payment records, and setting your priorities for the next run.

You’ll Thrive Here If…

• You're precise by default: You catch the $40 discrepancy on a $4,000 invoice because accuracy isn't a step for you, it's a reflex.
• You're a controls thinker: You don't just process the payment, you confirm the approval exists, the coding is right, and the documentation will hold up if an auditor asks.
• You investigate, you don't ignore: When an amount doesn't match, you dig into why and drive it to resolution instead of letting it sit.
• You communicate clearly: Vendors and internal stakeholders always know where a payment stands. You don't wait to be chased.
• You own your queue: Nothing that matters sits without a resolution. You stay on it until the discrepancy is closed and the payment is clean.

What You Should Know

This role carries real accountability. The accuracy of our payables, the integrity of our vendor relationships, and our audit readiness run through your hands. You'll have the autonomy to make judgment calls on coding, discrepancies, and timing, but the results show up in the numbers, and our vendors take their cues from how reliably you get it right.

Key Accountabilities

Invoice Processing & Payment Execution

• Process carrier, vendor, and employee expense invoices accurately and on time
• Verify invoice accuracy against agreed-upon rates and services
• Identify and investigate cost discrepancies between expected and actual amounts
• Coordinate with relevant departments to resolve payment discrepanciesExecute all payments within established vendor terms
• Maintain accurate vendor records and payment histories

Financial Accuracy & Compliance

• Verify proper GL account coding for all transactions
• Obtain and document required approvals prior to payment
• Maintain organized digital and physical documentation for audit purposes
• Reconcile vendor statements and resolve discrepancies
• Follow established internal controls and accounting procedures

Reporting & Analysis

• Prepare regular payables status and aging reports
• Track and report on payment metrics and processing efficiency
• Support month-end and year-end closing procedures
• Support internal and external audit requirements
• Identify opportunities to improve the AP workflow

Vendor & Stakeholder Relationships

• Serve as a key point of contact for vendor payment inquiries
• Collaborate with the carrier services team on payment matters
• Work closely with finance team members to keep operations running smoothly
• Communicate payment status and issues clearly to internal stakeholders

What We're Looking For

• 2+ years of accounts payable experience, preferably in transportation or logistics
• High school diploma required; post-secondary education in a related field preferred
• Proficiency in Sage and Microsoft Excel
• Experience with Transportation Management Systems (TMS) preferred
• Strong grasp of accounting principles and financial controls
• Sharp attention to detail and strong analytical instincts
• Ability to manage multiple priorities and meet deadlines under pressure

Why Logistics Alliance

You'll own the accuracy and integrity of our payables, not just push invoices through a queue. You'll work alongside a finance team that holds itself to a high standard, with the autonomy to manage your workflow and the accountability that comes with it. If you want to do precise work that the whole operation depends on, this is the role.