Accounts Payable Administrator

Johnson Controls; Vancouver; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

Join a global leader in smart building solutions as an Accounts Payable professional. You will handle invoice processing, vendor communication, and general administrative support in a collaborative team environment. This role offers competitive pay, comprehensive benefits from day one, and opportunities for professional development.

Benefits

Paid vacation, holidays, and sick time

Comprehensive benefits package

Encouraging and collaborative team environment

JCI Employee discount programs

Qualifications

• Proficient in Microsoft Office Suite.
• Excellent AP knowledge and standard practice.
• Ability to work under tight schedules and pressure.

Responsibilities

• Manage invoice processing for overhead expenses.
• Review and process vendor invoices through Basware.
• Match Purchase Orders to invoices to ensure timely payments.

Skills

Microsoft Office Suite

Accounts Payable Knowledge

Ability to work under pressure

Tools

ACE

BBI

Basware

Job description

Unleash your potential with the Johnson Controls team!

As a global leader in smart, healthy and sustainable buildings, our mission is to reimagine the performance of buildings to serve people, places and the planet. Join our winning team and pave the way for a bright future. With our extensive reach across various industries worldwide, our teams are uniquely positioned to support and empower you. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing.

Join the Johnson Controls family and thrive in a culture that values your voice and ideas.

Your next incredible opportunity is just a few clicks away!

Here's what we have to offer

• HIRING SALARY RANGE: $55,000- $70,000 (Final salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.)
• This position requires working from the office a minimum of two days per week.
• Paid vacation, holidays, and sick time.
• Comprehensive benefits package, including retirement savings plan, medical, dental, and vision care - available from day one.
• Encouraging and collaborative team environment.
• Dedication to safety through our Zero Harm policy.
• JCI Employee discount programs (The Loop by Perk Spot).

What you will do

• Accounts Payable (AP): Manage invoice processing for overhead expenses.
• Invoice Processing: Review and process vendor invoices through our internal system (Basware) for two operational districts.
• Purchase Orders: Receive and match Purchase Orders (POs) in our system (ACE) to corresponding invoices to ensure timely payments.
• Vendor & Subcontractor Setup: Set up new vendors and subcontractors in the system.
• Invoice Coding & Approval: Assign account codes to invoices without POs and route them to the appropriate manager for approval.
• Vendor Communication: Resolve urgent payment issues, including invoices on hold or in dispute.
• Statement Reconciliation: Review vendor statements and follow up on overdue or unpaid invoices.
• Business Licenses & Manual Checks: Coordinate business license renewals and distribute manual checks when needed.
• Time Entry: Enter weekly timesheets for the Fire Service team.
• General Admin Support: Provide administrative support as needed for the local team or office.
• Internal Requests: Submit internal payment or PO requests as required.
• Recurring Vendor POs: Request and manage recurring Purchase Orders for vendors
• Filing: Sort and file packing slips and related documentation.
• Issue Resolution: Investigate and resolve invoice discrepancies to ensure smooth processing.

What we look for

Required

• Proficient in the use of Microsoft Office Suite
• Excellent AP knowledge and standard practice
• Ability to work under tight schedules and pressure

Preferred:

• Proficient in the use of ACE, BBI and Basware

Johnson Controls’ Canadian subsidiaries are committed to providing reasonable accommodation to applicants, candidates and employees with disabilities, in accordance with applicable human rights legislation, and in Ontario, in accordance with the Accessibility for Ontarians with Disabilities Act (“AODA”). When requested, accommodation will be provided throughout all stages of the recruitment and selection process. To request accommodation, please contact us. Any information you provide related to accommodation measures will be treated as confidential. A copy of Johnson Controls’ applicable AODA policies are available on our website at www.johnsoncontrols.com for your reference, and can be made available in accessible formats upon request.