Accounts Payable Administrator

Thewaterfront; Eastern Ontario; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in the financial sector is seeking an Accounts Payable Administrator to manage local and foreign accounts payable transactions. This role involves reconciling supplier statements, maintaining accurate records, and ensuring compliance with company policies. The successful candidate will have exceptional communication skills, strong attention to detail, and the ability to work collaboratively in a fast-paced environment.

Qualifications

• Proven experience in accounts payable or similar finance-related role.
• Proficiency in accounting software and Microsoft Office (Excel, Word, Outlook).
• Strong grasp of financial compliance and operational best practices.

Responsibilities

• Process and manage local and foreign accounts payable transactions.
• Reconcile supplier monthly statements to ensure accuracy.
• Respond to supplier and internal inquiries regarding payments.

Skills

Attention to Detail

Organizational Skills

Communication

Time Management

Education

Proven experience in accounts payable or similar finance role

Tools

Accounting Software

Microsoft Office

Job description

Reporting to the Assistant Financial Controller, the Accounts Payable Administrator is responsible for managing all aspects of local and foreign accounts payable, ensuring timely and accurate payments. This role supports multiple entities in our Group of Companies. The Accounts Payable Administrator has exceptional communication skills and attention to detail, excellent organizational skills, and the ability to work collaboratively with vendors and internal departments to maintain financial accuracy.

Summary of Responsibilities:

• Process and manage local and foreign accounts payable transactions for The Waterfront Group of Companies.
• Reconcile supplier monthly statements to ensure accuracy and resolve discrepancies.
• Perform daily tank reconciliations for the PW Marine Waterfront Fuel Station.
• Maintain up-to-date and accurate accounts payable records.
• Respond to supplier and internal staff inquiries regarding payments, and research discrepancies as needed.
• Process cheques in a timely and efficient manner.
• Assist the Financial Controller by providing supporting materials for bank reconciliations.
• Provide regular updates to the Financial Controller and highlight issues requiring attention.
• Ensure compliance with company policies and financial controls.
• Reconcile monthly duty and freight costings to ensure accuracy across departments and companies.
• Perform other duties as requested by management.

Qualifications:

• Proven experience in accounts payable or a similar finance-related role.
• Strong attention to detail and accuracy in financial record-keeping.
• Excellent organizational and time management skills.
• Ability to communicate clearly and professionally with vendors and internal stakeholders.
• Proficiency in accounting software and Microsoft Office (Excel, Word, Outlook).
• Ability to work independently and meet deadlines in a fast-paced environment.
• Strong grasp of financial compliance and operational best practices.
• Flexibility to adapt to changing priorities and business needs.