Accounts Payable Administrator

Mosaic Primary Care Network; Calgary; On-site; CAD 34,000 - 45,000; Full time

Job summary

Mosaic Primary Care Network in Calgary is seeking an Accounts Payable Administrator (Administrative Support III) within the Finance program. You will perform data entry for all accounts payable invoices and payments and provide accounting support to the Financial Operations team.

The role requires 3+ years in accounts payable, strong QuickBooks and MS Office skills, and meticulous attention to detail. You will handle EFT payments, vendor communications, reporting, and vendor setup while helping

Qualifications

• Minimum 3 years’ experience in an accounts payable capacity.
• Outstanding customer service is required.
• Records Management and data accuracy are essential.

Responsibilities

• Ensure all procedures for payments, suppliers/physicians/staff expenses are followed with proper approvals and coding.
• Record and maintain accurate transactions for accounts payable and general journal entries; reconcile and process weekly payments.
• Email EFT notifications and produce finance reports for the team.
• Correspond with vendors for follow-ups and set up new vendors including EFT details.
• Act as Corporate VISA Administrator and maintain weekly/monthly cash flow forecasts.

Skills

Data entry

Analytical thinking

Communication skills

Time management

Customer service

Education

Completion of a recognized bookkeeping program or equivalent work history

Tools

QuickBooks

MS Word

Excel

Outlook

Job description

Hours of Work: 7.75 hours per day, 38.75 hours per week

Exempt/Non-Exempt:Non-Exempt

Program: Finance

Job Classification: Administrative Support III

Salary: $25.02 - $32.93 per hour

Closing Date:November 5, 2026

Position Summary

The Accounts Payable Administrator is responsible for performing data entry and related duties in processing all accounts payable invoices and payments to individuals, suppliers, corporations, and other entities. This position also provides accounting support to the Financial Operations team.

Responsibilities

Accounts Payable

• Ensure all procedures for payments, suppliers/physicians/staff expenses, are followed, signature approvals, coding, and package slips.
• Records and maintains accurate transactions (debits/credits) for accounts payable, and general journal entries, including validation and data entry invoices, reconciliation of accounts and processing of payments on a weekly basis.
• Email notification to EFT recipients.
• Produces reports for finance or other team members.
• Corresponds with vendors when follow up is required.
• Ensure EFT payments are processed by verifying batch report from QuickBooks with approved payment detailed report from bank.
• Set up new vendors as needed, including requesting EFT information.
• Corporate VISA Administrator for MPCN and provides support to card holders as required.
• Maintains weekly and monthly cash flow forecast.

QuickBooks Subject Matter Expert (SME)

• Maintains accounting documentation for Accounts Payable.
• Maintains system procedural/process documentation.
• Verifies data entry by others.
• Provides cross-training when required.

Administrative Support

• Assists in special projects and reports as required.
• Photocopies, scans, faxes, and files documents.
• Assists with general tidiness and organization of Head Office, including its filing and storage systems.

Qualifications & Requirements

Education:

Required Education:

• Completion of a recognized bookkeeping program or equivalent work history.

Experience:

Required Experience:

• Minimum 3 years’ experience in an accounts payable capacity.
• Outstanding customer service is required.
• Records Management

Required Knowledge, Skills & Abilities

• Intermediate to advanced knowledge of MS Word, Excel, and Outlook is required.
• Intermediate to advanced knowledge of QuickBooks is required.
• Ability to coordinate accounts payable and general journal entries.
• Proactive, critical thinking skills and the ability to generate informational reports from raw data to support managerial decision making is required.
• Demonstrates self-motivation, confidence, discretion, and good judgement.
• Must be analytical with strict attention to detail.
• Demonstrated attention to detail.
• Self-directed and able to work under minimal supervision.
• Excellent time management skills, ability to work with great flexibility and with all levels of organization.
• Ability to work in a fast-paced environment and adapt to frequent interruptions in activities.
• Strong verbal and written communication, interpersonal, and customer service skills with a demonstrated ability to handle difficult situations in a professional manner.
• Ability to work both independently and cooperatively as a member of the team through personal behaviour, work contribution, and sharing of experience and knowledge, with a proven ability to request and accept direction as needed.

Assets

• Membership with Canadian Bookkeepers Association and/or Institute of Professional Bookkeepers of Canada.

Working Conditions

• Position is required to work a rotating schedule which may include a combination of days, evenings and weekend shifts.
• Ability to travel on public transportation or a valid driver's license with access to own vehicle in good repair is required.

Mosaic Values & Position Competencies

Core Values serve as the foundation for Mosaic’s culture; guiding our actions, decisions, and commitment to excellence in everything we do.

Build Community

• Foster meaningful connections among individuals and teams by promoting inclusivity and collaboration to create a workplace culture where employees feel supported, engaged, and empowered to thrive.

Lead with Compassion

• Foster a culture of empathy and trust by actively listening to employee perspectives, supporting well-being through thoughtful engagement, demonstrating fairness and accountability, addressing challenges with sensitivity, and creating an environment where employees feel valued and respected.
• Encourage a culture of creativity and innovation by empowering employees to explore new ideas, promoting continuous learning, fostering cross-team collaboration, and recognizing initiatives that challenge the status quo, while embracing calculated risks to drive meaningful improvements and adapt to change.

Core Competencies are identified by Mosaic leadership and are demonstrated by all employees across the organization:

Practice Communication Excellence (Communication)

• Plan and deliver oral and written communications respectfully and tactfully to make an impact and persuade an intended audience.

Build Community-Feeling (Teamwork)

• Able to share due credit with coworkers, display enthusiasm, and team spirit and promote a friendly group working environment.

Advocate for Patient/Client (Patient/Client-Centricity)

• Able to demonstrate a high level of patient/client service delivery in a respectful and caring manner.

Understand Values of Change (Adaptability)

• Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things with a positive attitude.

Embrace Culture and Diversity (Cultural Competency)

• Developing positive attitudes towards diverse populations; gaining knowledge of different life practices and world views.

Act with Professionalism (Personal Effectiveness)

• Takes personal responsibility for the quality and timelessness of work and achieves results with little oversight

OHS & PRIVACY

• Adhere to Mosaic PCN’s Occupational Health and Safety (OHS) policies and procedures.
• Manage information in accordance with legislation and internal policies.
• Maintain the confidentiality, privacy, and security of information and access it only as authorized work purposes.

Why Mosaic PCN

We provide a competitive benefits package for eligible employees including: comprehensive health and dental coverage, Health Care Spending Account (HCSA) / Taxable Spending Account (TSA), a group RRSP matching program, professional development opportunities, generous vacation and other paid time off, and more!

Conditions of Employment

Successful applicants must provide proof of qualifications and a current police information check (PIC) including vulnerable search at the applicant’s expense. The results of the PIC may alter or revoke any offer made by Mosaic PCN.

We would like to thank all applicants for their interest and resumes. Please note, only those candidates chosen to proceed through the selection process will be contacted. No phone calls please.

This position is part of the bargaining unit covered by a collective agreement with Health Sciences Association of Alberta (HSAA).