Accounts Payable Clerk, Financial Accounting & Reporting

Nova Scotia Health; Halifax; On-site; CAD 33,000 - 37,000; Full time

Job summary

IWK Health in Halifax seeks an Accounts Payable Clerk to prepare accounts payable accurately and on time, maintain records, and reconcile statements. Responsibilities include matching invoices, assisting managers, and providing excellent supplier service. The role requires six months in healthcare AP, with SAP experience considered an asset.

35 hours per week. Preference given to applicants under the Admin Professionals bargaining unit.

Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate from a recognized Business or Office Administration program.
• University-related accounting course an asset.

Responsibilities

• Accurate and timely payment to suppliers following Health Centre Policies (including matching invoices with receiving reports).
• Communicating with and assisting managers & staff regarding payment of invoices.
• Providing quality customer service for suppliers and public by responding to inquiries.
• Facilitating cheque run to meet suppliers' demands, obtaining foreign bank drafts and ensuring that all invoices have been coded correctly.
• Communicating with various suppliers, sales reps, accounts receivable reps, and Health Centre managers to ensure goods/equipment are received/installed and fully operational before funds are released.
• Compiling cash flow payables and accrual monthly report; ensuring proper authorization on all invoices/receiving reports; providing updates to the Purchasing Department on price changes.
• Reconciling monthly supplier statements; year end and external audit preparation.
• Other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Team player

Attention to detail

Flexibility

Education

High school diploma

Office administration program graduate

University accounting course (asset)

Tools

SAP

Job description

Select how often (in days) to receive an alert: Create Alert

Req ID: 228783
Department/Program: Accounts Payable , Financial Accounting and Reporting
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) until 11/30/2027 x 1 position(s)
Start Date: ASAP
Union Status: NSGEU Off&Cler , Admin Professionals Bargaining Unit
Compensation: $ 23.6572 - $ 26.7684 /hour
Closing Date: 5-Nov-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Accounts Payable Clerk is responsible for the accurate and timely preparation of accounts payable, maintaining accurate records and reconciling accounting statements. Responsibilities include, but are not limited to:

• Accurate & timely payment to suppliers following Health Centre Policies (including matching invoices with receiving reports);
• Communicating with and assisting managers & staff regarding payment of invoices;
• Providing quality customer service for suppliers and public by responding to any inquires;
• Facilitating cheque run to meet suppliers demands' obtaining foreign bank drafts and ensuring that all invoices have been coded correctly;
• Communicating with various suppliers, sales reps, accounts receivable reps, and Health Centre managers to ensure goods/equipment are received/installed and fully operational before funds are released;
• Compiling cash flow payables and accrual monthly report; ensuring proper authorization on all invoices/receiving reports; providing updates to the Purchasing Department on price changes;
• Reconciling monthly supplier statements; year end and external audit preparation.
• Other duties as assigned.

Hours of Work

Monday to Friday; 35 hours per week.

Your Qualifications

• Minimum High School Diploma or G.E.D. required.
• Graduate from a recognized Business or Office Administration program.
• University-related accounting course an asset.
• Minimum six months experience in accounts payable (with a computerized medical accounts payable application) in a health care setting; at least one year preferred.
• SAP experience an asset.
• Demonstrated excellent organizational skills.
• Proven team player with demonstrated initiative and excellent interpersonal skills.Demonstrated flexibility to meet workload demands.
• Proven attention to detail.
• Competencies in other languages an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

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