Accounts Payable / Accounting Admin

Warehousing & Distribution; Markham; On-site; CAD 50,000 - 57,000; Full time

Job summary

An established industry player is seeking a dedicated Accounts Payable / Accounting Admin to join their dynamic team. This role is pivotal in ensuring timely and accurate processing of invoices and payments, while maintaining strong relationships with vendors. The ideal candidate will thrive in a fast-paced environment, showcasing exceptional attention to detail and organizational skills. You'll be responsible for managing payments, reconciling accounts, and supporting senior accounting staff in financial reporting. If you are looking to make a meaningful impact in a growing company, this opportunity is perfect for you.

Benefits

Bonus opportunities

Qualifications

• 2 years of Accounts Payable experience required.
• Advanced knowledge of MS Office, especially Excel.

Responsibilities

• Process all invoices for payment and manage vendor relationships.
• Reconcile bank accounts and maintain accurate financial records.

Skills

Attention to Detail

Efficiency

Organization

Communication

Education

B.Sc or BA in Accounting

Finance or relevant field of study

Tools

MS Office

Excel

Microsoft Outlook

SharePoint

Job description

Do you love working in a fast pace environment, where you constantly make impact and meaningful contributions on a daily basis?

We are looking for an amazing Accounts Payable / Accounting Admin to support our growing team and company long term.

DETAILED ROLE OVERVIEW

The Accounts Payable / Accounting Admin will be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner. Additionally, you will be a key point of contact with our vendors/suppliers and in contact on a daily basis to ensure accuracy of orders/pricing/products and ensuring any issues are resolved. The role is dynamic and will evolve over time according to the needs of the business.

Accounts Payable

1. Manage and automate vendor payment process with Accuracy.
2. Reconciling bank accounts and credit cards by gathering receipts and invoices and balancing information.
3. Partner with warehouse incoming team to make PO adjustments where necessary to receive.
4. Assist with reviewing of expenses, payroll records etc. as assigned.

Other Daily Activities

1. Ongoing and regular proactive communication with suppliers, vendors, providers and internal teams.
2. Posting and processing journal entries to ensure all business transactions are recorded.
3. Supporting business with placing Orders with regular vendors.
4. Maintaining financial records for company by analyzing balance sheets and general ledgers.
5. Corrects errors by rectifying or posting adjusting journal entries.
6. Maintains general bookkeeping by reconciling accounts receivables.
7. Secures financial information by maintaining confidentiality and organized filing in SharePoint.
8. Maintains company’s accounting standards by following policies and procedures.
9. Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines.
10. Updates job knowledge by participating in educational opportunities.
11. Assist senior accounting staff in preparation of monthly/ yearly closings.
12. Comply with Generally Accepted Accounting Principles (GAAP) for financial statements.
13. Ensuring double orders are not created by implementing process/check to proactively reduce duplicate ordering.
14. Products created/entered are accurate through holding vendors accountable to providing accurate/detailed invoices as required.
15. Accuracy of product model data (Working with Incoming team).

REQUIREMENTS

CORE VALUES

1. EFFICIENCY is a big part of our company culture. To us this means being able to do more with less, always finding better, smarter and easier ways to do things without compromising quality.
2. ORGANIZATION is equally important. It enables your ability to be both efficient and effective.
3. Being HIGHLY DETAIL ORIENTED is key and we need an individual who has an amazing eye for details!

EDUCATION/ EXPERIENCE

B.SC or BA in Accounting, Finance or relevant field of study.

AND

2 years of Accounts Payable Experience.

PREFERRED PREREQUISITES

1. Advanced knowledge of MS Office (especially Excel).
2. Knowledge of best financial reporting principles and practices (GAAP).
3. Microsoft Outlook/ SharePoint.
4. Full-Cycle Accounting Experience.
5. HIGH Computer proficiency.

Salary $50,000 - $57,000 (with opportunity for bonus)