Accounts Payable

J Dass; Vaughan; On-site; CAD 45,000 - 65,000; Full time

Job summary

J Dass Corp is seeking an Accounts Payable Specialist to support the finance team by managing vendor and subcontractor invoices, purchase orders, and financial records. The role focuses on accurate processing, three-way matching, and timely payments within project-based environments in Vaughan, Ontario.

The candidate should have 2+ years of AP experience, familiarity with construction accounting processes, and proficiency in QuickBooks or Sage.

Qualifications

• 2+ years of Accounts Payable experience.
• Experience in builder/construction/project-based environments is preferred.
• College diploma or degree in Accounting, Finance, Business Administration, or related field is preferred.

Responsibilities

• Process high volumes of vendor and subcontractor invoices and purchase orders.
• Match invoices with purchase orders, contracts, and project documentation.
• Verify pricing, quantities, retainage, and billing details for accuracy.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Teamwork

Education

Accounting/Finance degree

Tools

QuickBooks

Sage

ERP systems

Job description

Location: J Dass Corp
Department: Accounts Payable
Reports To: Manager

At J Dass Corp, we are committed to delivering excellence through quality construction, efficient project execution, and strong relationships with our clients, vendors, subcontractors, and partners. We value accuracy, accountability, and teamwork across all areas of our operations.

J Dass Corp is seeking a detail-oriented and organized Accounts Payable Specialist to support our finance team by managing vendor invoices, subcontractor payments, purchase orders and financial records. The ideal candidate will have strong Accounts Payable experience, preferably within a construction, builder, contracting, or project-based environment, and will ensure accurate and timely processing of invoices while maintaining compliance with company policies and accounting standards.

Process high volumes of vendor invoices, subcontractor invoices, purchase orders, and expense claims accurately and efficiently.

Review invoices for proper approvals, coding, supporting documentation and compliance with company procedures.

Match invoices with purchase orders, contracts, delivery receipts, work orders and project documentation.

Verify pricing, quantities, retainage and billing details for accuracy.

Process payments to vendors, suppliers, subcontractors and service providers within agreed payment terms.

Maintain accurate records of invoices, payments and outstanding balances.

Communicate professionally with vendors, suppliers, subcontractors, project managers, site supervisors and internal departments.

Resolve invoice discrepancies related to pricing differences, missing documentation, change orders, project costs and payment issues.

Support project teams by ensuring accurate tracking of construction-related expenses.

Maintain strong working relationships with construction suppliers, trades and service providers.

Reconcile vendor statements and investigate outstanding balances.

Maintain accurate Accounts Payable aging reports.

Assist with month-end closing activities, accruals and financial reporting.

Support project cost tracking by ensuring accurate invoice coding and expense allocation.

Assist with reporting related to construction projects, vendor payments and financial records.

Compliance & Record Management

Maintain organized digital and physical records of invoices, contracts, purchase orders, and payment documentation.

Ensure compliance with internal controls, audit requirements and company policies.

Support internal and external audits by providing required AP documentation.

Maintain confidentiality of financial and vendor information.

Qualifications

2+ years of Accounts Payable experience.

Preferably experience working with a builder, construction company, contractor, engineering firm, or project-based organization.

College diploma or degree in Accounting, Finance, Business Administration, or related field preferred.

Experience with Canadian accounting practices, including GST/HST.

Strong understanding of invoice processing, purchase orders, three-way matching and vendor management.

Experience processing subcontractor, supplier, or construction-related invoices is an asset.

Proficiency with accounting software such as QuickBooks, Sage, ERP systems or similar platforms.

Excellent attention to detail, accuracy and organization.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Core Competencies

Strong analytical and problem-solving skills.

Excellent communication skills with vendors, subcontractors and internal teams.

Ability to work independently and collaboratively.

Strong organizational and time-management abilities.

High level of confidentiality and professionalism.

Ability to handle multiple projects and deadlines effectively.

Preferred Experience

Candidates with experience in the following environments will be strongly preferred:

Builders and developers

General contractors

Project-based accounting environments

Experience with construction accounting processes, including purchase orders, job costing, subcontractor invoices and project expense tracking, will be considered a strong asset.