Accounts Administrator

McGill University; Montreal; On-site; CAD 30,000 - 60,000; Part time

Job summary

McGill University seeks a part-time financial administrator to manage clinical trial accounts. Responsibilities include monitoring transactions, ensuring compliance with policies, and maintaining financial documentation. Ideal candidates will have a DEP in Business Administration, bilingual capabilities, and a strong attention to detail. Enjoy competitive benefits and a flexible working environment.

Benefits

Competitive benefits package (if eligible)

Defined contribution pension plan (with employer contribution up to 10%)

Tuition waiver for regular employees and their dependents

Up to two (2) days of remote work per week

Qualifications

• Experience working with clinical trial contracts is a definite asset.
• Demonstrated ability to work in a PC environment using databases and spreadsheets.

Responsibilities

• Administers clinical trial accounts and resolves financial issues.
• Processes financial transactions and reconciles accounts.
• Maintains filing systems for clinical trial documentation.

Skills

Accounting principles

Organizational skills

Attention to detail

Bilingual (English and French)

Education

DEP - Business Administration

Job description

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Position Summary:
Under the direction of the immediate supervisor, administer accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as well as documents such as bank statements, expenditures, budgets, loans and others. Ensures accuracy and compliance with University, government and granting agency guidelines, as well as accounting, reporting and payroll policies and procedures. Performs various administrative tasks according to the needs of the unit.

Major Duties and Responsibilities:

Administers clinical trial accounts. Acts as point of contact and resolves problems such as, patient reimbursements and research accounts reconciliation.

Prepares various financial entries.Processes financial transactions such as internal transfers, expense reports, check deposits etc. Reconciles accounts and verifies for discrepancies and errors in transactionprocessing. Processes adjustments and follows-up on problems, as necessary.

Reviews accuracy of clinical trial agreements financial terms and budgets to ensure compliance with departmental and university policies. Will report discrepancies to supervisor, as necessary.

Maintains a filing system for all financial clinical trial documents including hard copies and electronic copies of contracts, vendor agreements checks, expenses, payroll timesheets etc.

Verifies the completeness and accuracy of the documentation and ensures it is filed appropriately.

Approves expenditures, receives funds and processes deposits. Compiles and prepares material to be sent to bank.

Monitors financial activity for each clinical trial. Ensures payments are received as per contract terms. Responsible for following-up with sponsors on overdue payments and advises supervisor, as necessary. Handles financial audit requests for internal or external auditors. Assists in preparation of financial reports and assists in tabulation of patient statistics and other study activity.

Responsible for financial record keeping compliance and archiving in compliance with McGill policies and procedures, ALS Center of Excellence standard operating procedures and clinical research contract terms.

The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:

Demonstrates knowledge of accounting principles. Experience working with clinical trial contracts is a definite asset. Demonstrated organizational skills and ability to multi-task. Attention to detail. Proven ability to prioritize and meet deadlines. Demonstrated ability to clearly transmit and receive information. Demonstrated ability to work in a PC environment using databases, spreadsheets, Banner FIS, Minerva, MOPRA, MMP, document imaging, internet E-mail and word processing software. English, spoken and written. French, spoken.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 3 on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

DEP - Business Administration 3 Years Related Experience /

Hourly Salary:

(MUNACA Level E) $27.75 - $34.40

Hours per Week:

15 (Part time)

Supervisor:

Professor (Clinical)

Position End Date (If applicable):

2026-04-30

Deadline to Apply:

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail] .