Accounting Specialist

MS2; Markham; On-site; CAD 55,000 - 70,000; Full time

Job summary

MS2 is seeking a detail-oriented Bilingual Accounting Specialist/Accounts Payable & Billing Administrator for an on-site role in Markham, Ontario. The position supports high-volume AP/AR activities, client invoicing, collections, and finance department administration in a boutique property management setting with offices in Markham, Montreal and Calgary.

Responsibilities include processing vendor invoices, reconciling statements, issuing client invoices, and maintaining accurate financial

Qualifications

• 2+ years in billing or AP/AR roles with real estate companies with working knowledge of Real Estate ERPs like Yardi and/or Spectra.
• Strong understanding of high volume invoice processing, vendor reconciliations, and collections procedures.
• Knowledge of utility billing and client contract pricing structures.

Responsibilities

• Perform daily accounts payable functions, including matching vendor invoices to electronic work orders and verifying supporting documentation.
• Review, sort, and prioritize a high volume of utility and vendor invoices to ensure timely processing and avoid late payment penalties.
• Respond to vendor/client inquiries in a professional and timely manner.
• Reconcile vendor statements, investigate discrepancies, and resolve payment-related issues.
• Process vendor invoices for payment in accordance with company policies and procedures.
• Create and issue client invoices based on vendor invoices that have been processed and paid, ensuring compliance with client service level agreements and agreed pricing structures.
• Prepare and batch client invoices at month-end and distribute them to clients via email for payment.
• Monitor accounts receivable and follow up on outstanding invoices to ensure timely collection of payments.
• Contact clients regarding overdue accounts and assist in resolving payment issues.
• Maintain accurate financial records and filing systems.
• Provide general office administration and clerical support as required.
• Assist with special projects and perform other duties assigned by management.

Skills

Bilingual French/English

AP/AR experience

Vendor reconciliations

High-volume invoicing

Customer service

Organizational skills

Tools

Yardi

Spectra

Job description

Our client is seeking a detail-oriented and organized Bilingual Accounting Specialist/Accounts Payable & Billing Administrator.

The role is for a boutique property management company that work nationwide with office in Markham, Montreal and Calgary.

The role is on-site located in Markham, Ontario (Woodbine/Hwy 7)

The successful candidate will be responsible for managing high-volume accounts payable/Receivable transactions, client invoicing, collections, and providing administrative support to ensure the efficient operation of the finance department.

Key Responsibilities

• Perform daily accounts payable functions, including matching vendor invoices to electronic work orders and verifying supporting documentation.
• Review, sort, and prioritize a high volume of utility and vendor invoices to ensure timely processing and avoid late payment penalties.
• Respond to vendor/client inquiries in a professional and timely manner.
• Reconcile vendor statements, investigate discrepancies, and resolve payment-related issues.
• Process vendor invoices for payment in accordance with company policies and procedures.
• Create and issue client invoices based on vendor invoices that have been processed and paid, ensuring compliance with client service level agreements (SLAs) and agreed pricing structures.
• Prepare and batch client invoices at month-end and distribute them to clients via email for payment.
• Monitor accounts receivable and follow up on outstanding invoices to ensure timely collection of payments.
• Contact clients regarding overdue accounts and assist in resolving payment issues.
• Maintain accurate financial records and filing systems.
• Provide general office administration and clerical support as required.
• Assist with special projects and perform other duties assigned by management.

Qualifications

• French bilingual is a strong plus
• 2+ years in billing or AP/AR roles with real estate companies with working knowledge of Real Estate ERPs like Yardi and/or Spectra
• Strong understanding of high volume invoice processing, vendor reconciliations, and collections procedures.
• Knowledge of utility billing and client contract pricing structures.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.
• Supportive team environment

Use of Artificial Intelligence:

MS2 Bilingual may use artificial intelligence and automated tools to assist with application review, skills assessment, interview scheduling, and candidate communication. These tools support our recruitment team but do not make final hiring decisions. Candidate information will be handled in accordance with applicable privacy laws.