Accounting/E-Billing Clerk

BCLMA; Vancouver; Hybrid; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Group benefits

Defined pension plan

Job summary

Mathews Dinsdale & Clark LLP is seeking an Accounting/E-Billing Clerk with 2+ years of experience to join our team in Vancouver, BC or Toronto, ON. The role involves setting up new clients for e-billing, managing monthly electronic bills, and ensuring accurate invoicing and file management.

The ideal candidate will have strong attention to detail, solid accounting knowledge, and proficiency in Excel/Word. Remote work up to one day per week is possible with competitive salary and group benefits.

Qualifications

• 2+ years in a billing or accounting role, preferably in a law firm.
• Attention to detail and problem-solving abilities.
• Solid grasp of accounting principles and financial processes.
• Experience with legal billing and accounting software; e-billing experience is an asset.
• Proficiency in Microsoft Excel and Word; familiarity with iManage and AcuminEvolution is a plus.

Responsibilities

• Set up new clients for e-billing and manage monthly electronic bills.
• Format, validate, and upload invoices using LEDES formats on vendor platforms.
• Monitor submissions, fix formatting errors and advise on deductions.
• Manage client files for billing rates, budgets, codes, and accrual schedules.
• Open, update and close client files per firm policies.
• Respond to internal/external inquiries promptly and professionally.
• Support accounts receivable and collections activities.
• Assist with general accounting and admin tasks including cheque processing, banking, reconciliations, and data entry.
• Perform other accounting duties as assigned.

Skills

Attention to detail

Problem solving

Communication skills

e-billing software

Microsoft Office (Excel, Word)

iManage

AcuminEvolution

Tools

LEDES formats

Legal billing software

Job description

Mathews Dinsdale & Clark LLP is seeking an exceptional Accounting/E-Billing Clerk with a minimum of 2-3 years experience to join our team and collaborate with colleagues across the country. We welcome applications from candidates for our Vancouver, BC, or Toronto, ON offices, as we seek the best fit for our team. We offer a dynamic, interesting, and fun environment that is team-oriented and collegial.

Mathews Dinsdale is Canada’s only coast to coast national boutique law firm specializing in workplace law with offices in Halifax, Fredericton, Toronto, Sarnia, Calgary, Vancouver and Victoria.

Key Components of the Role

• Setting up new clients for e-billing, while adeptly managing monthly electronic bills.
• Formatting, validating, and uploading finalized invoices using LEDES (Legal Electronic Data Exchange Standard) file formats through various vendor platforms.
• Monitoring platform rejections, identifying formatting errors or guideline violations (such as block-billing or unauthorized task codes) and collaborating with colleagues to resolve failed submissions and address deductions as they arise.
• Managing client files to ensure billing rates, budgets, timekeeper codes, and specific accrual schedules are accurately set up.
• Opening, updating, and closing client files and matters in accordance with Firm policies and procedures.
• Responding to internal and external inquiries in a timely and professional manner.
• Supporting accounts receivable and collections activities, as required.
• Assisting with general accounting and administrative functions, including cheque processing, banking transactions, account reconciliations, and data entry.
• Performing other accounting and administrative duties as assigned.

Qualifications

• A solid background of 2+ years in a relevant role, preferably within a law firm.
• Exceptional attention to detail and strong problem-solving abilities.
• A solid grasp of accounting principles and general financial processes.
• Experience working with legal billing and accounting software, with e-billing experience considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with iManage and/or AcuminEvolution considered an asset.
• Outstanding communication skills, both written and verbal.

This position is full-time, Monday through Friday. Remote work of up to one day a week is also a potential. We offer a competitive salary along with group benefits and inclusion in a defined pension plan.

We appreciate all interest in this opportunity, but only qualified applicants will be contacted.