Accounting/E-Billing Clerk

MATHEWS DINSDALE & CLARK LLP; Toronto; Hybrid; CAD 60,000 - 74,000; Full time

Benefits offered by this job

Company pension

Dental care

Extended health care

Disability insurance

Employee assistance program

Life insurance

On-site gym

Paid time off

Vision care

Company events

Job summary

Mathews Dinsdale & Clark LLP is seeking an Accounting/E-Billing Clerk with 2+ years of experience to join our team in Canada. The role supports e-billing, LEDES formatting, and client file management across Vancouver or Toronto offices.

The position is full-time, with potential remote work up to one day per week, and offers a salary up to $74,000 CAD annually, plus benefits. The incumbent will handle invoicing, data entry, reconciliations, and general accounting duties while upholding firm

Qualifications

• 2+ years of experience in accounting or billing roles, preferably in a law firm.
• Excellent attention to detail and problem-solving abilities.
• Strong grasp of accounting principles and billing processes.
• Experience with legal billing, accounting software, and e-billing platforms is an asset.
• Proficiency in Microsoft Office, especially Excel and Word.
• Experience with iManage and/or AcuminEvolution is an asset.
• Outstanding written and verbal communication skills.

Responsibilities

• Set up new clients for e-billing and manage monthly electronic bills.
• Format, validate, and upload invoices using LEDES format across vendor platforms.
• Monitor platform rejections and resolve errors and deductions with colleagues.
• Manage client files to ensure correct billing rates, budgets, timekeeper codes, and accrual schedules.
• Open, update and close client files per firm policy.
• Respond to internal and external inquiries timely and professionally.
• Support accounts receivable and collections as needed.
• Assist with general accounting tasks, including cheque processing, banking, reconciliations, and data entry.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Outstanding communication skills

Tools

Excel

Word

iManage

AcuminEvolution

Job description

Mathews Dinsdale & Clark LLP is seeking an exceptional Accounting/E-Billing Clerk with a minimum of 2-3 years experience to join our team and collaborate with colleagues across the country. We welcome applications from candidates for our Vancouver, BC, or Toronto, ON offices, as we seek the best fit for our team. We offer a dynamic, interesting, and fun environment that is team-oriented and collegial.

Mathews Dinsdale is Canada’s only coast to coast national boutique law firm specializing in workplace law with offices in Halifax, Fredericton, Toronto, Sarnia, Calgary, Vancouver and Victoria.

Key Components of the Role

• Setting up new clients for e-billing, while adeptly managing monthly electronic bills.
• Formatting, validating, and uploading finalized invoices using LEDES (Legal Electronic Data Exchange Standard) file formats through various vendor platforms.
• Monitoring platform rejections, identifying formatting errors or guideline violations (such as block-billing or unauthorized task codes) and collaborating with colleagues to resolve failed submissions and address deductions as they arise.
• Managing client files to ensure billing rates, budgets, timekeeper codes, and specific accrual schedules are accurately set up.
• Opening, updating, and closing client files and matters in accordance with Firm policies and procedures.
• Responding to internal and external inquiries in a timely and professional manner.
• Supporting accounts receivable and collections activities, as required.
• Assisting with general accounting and administrative functions, including cheque processing, banking transactions, account reconciliations, and data entry.
• Performing other accounting and administrative duties as assigned.

Qualifications

• A solid background of 2+ years in a relevant role, preferably within a law firm.
• Exceptional attention to detail and strong problem-solving abilities.
• A solid grasp of accounting principles and general financial processes.
• Experience working with legal billing, accounting software, and e-billing platforms considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Experience with iManage and/or AcuminEvolution considered an asset.
• Outstanding communication skills, both written and verbal.

This position is full-time, Monday through Friday. Remote work of up to one day a week is also a potential. We offer a competitive salary of up to $74,000 annually, commensurate with experience and qualifications, along with group benefits and inclusion in a defined pension plan.

We appreciate all interest in this opportunity, but only qualified applicants will be contacted.

Pay: $60,000.00-$74,000.00 per year

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• Vision care

Work Location: In person