Accounting / E-Billing Clerk

The Law Office Management Association (TLOMA); Toronto; Vor Ort; CAD 42.000 - 56.000; Vollzeit

Zusammenfassung

Thomas Gold Pettingill LLP is seeking an accounting/e-billing clerk to support client billing, e-billing submissions, and collections. The ideal candidate has a foundation in accounting and experience with e-billing platforms within a law firm environment.

You will work with the office manager and billing team to ensure timely, accurate invoicing and data integrity across multiple platforms. Strong organizational skills and attention to detail are essential for success in this role.

Qualifikationen

• Post-secondary education in Finance & Accounting.
• Experience with e-billing and/or accounting in a law firm preferred.
• Strong organizational and time-management skills.
• Excellent MS Office skills (Word/Excel) and LEDES management.
• Experience with TyMetrix, Serengeti, CounselLink or similar platforms preferred.

Aufgaben

• Process pre-bills and coordinate monthly e-billings.
• Manage e-billing implementations across platforms.
• Maintain client and matter data in billing and vendor systems.
• Follow up on rejected invoices with lawyers and clients.
• Assist with day-to-day accounting tasks and banking.
• Train timekeepers on e-billing requirements.
• Support process improvements and overdue accounts follow-up.
• Ensure new files are set up for e-billing.

Kenntnisse

Organizational skills/time-management

Communication (verbal & written)

Multitasking

Problem-solving/analysis

Ausbildung

Post-Secondary education in Finance & Accounting

Tools

PCLaw

Soluno

LEDES management

MS Word

MS Excel

TyMetrix

Serengeti

CounselLink

Bottomline

Legal-X

Legal Software Solutions

Jobbeschreibung

Thomas Gold Pettingill LLP, a firm with expertise in commercial litigation and insurance law, is currently recruiting for a qualified, experienced accounting/e-billing clerk to join their administration team. The ideal candidate will be outgoing and professional with a basic understanding of accounting principles and a solid knowledge base for various electronic billing platforms.

Summary

Working with the office manager, accounting manager, and-billing coordinator, the qualified applicant will be responsible for all phases of client billing including: bill preparation, submission of bills via e-billing platforms, and outstanding bill collection. This is a detail-oriented position with an emphasis on time management, technical tasks, and precise attention to detail and accuracy.

Responsibilities

• Processing pre-bills; submission and coordination of monthly billings for e-billing clients through various e-billing platforms;
• Administering new and existing e-billing implementations across new and existing platforms;
• Maintaining accurate client and matter information in our billing system and vendor platforms;
• Following up on rejected e-billed invoices with lawyers, legal assistants, and the client;
• Resolving issues with respect to partial payments received from clients;
• Training timekeepers and legal assistants on e-billing requirements;
• Assisting with e-billing process improvements, including developing efficient ways to improve quality and customer service;
• Following up with the office manager, lawyers, and clients as required regarding overdue accounts;
• Monitoring new file openings for clients and ensuring matters are set up appropriately for e-billing;
• Assisting with various accounting functions, including processing day-to-day cheques and banking;
• Assisting with accounts payable and data entry;
• Abiding by Firm policies and handling confidential materials and documents.

Requirements/Qualifications

• Post-Secondary education in Finance & Accounting;
• Previous e-billing and/or accounting experience, preferably in a law firm environment;
• Excellent organizational; recordkeeping and time-management skills;
• Able to work successfully in a professional, service-oriented environment;
• Thorough working knowledge of accounting software i.e. PCLaw, Soluno;
• Strong computer skills including LEDES management and MS Office programs: particularly Word and Excel;
• Prior experience with TyMetrix, Serengeti, CounselLink, Bottomline, Legal-X, Legal Software Solutions or similar platforms is preferred;
• Research and problem-solving skills with the ability to exercise judgment to resolve technical issues;
• Working within a team-oriented environment that encompasses all aspects of the day-to-day e-billing and collections operations;
• Strong verbal and written communication skills and the ability to prioritize and juggle several tasks simultaneously.

Approximate start date: as soon as available

We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted.