Accounting Coordinator - Temporary

AIR CANADA; Dorval; On-site; CAD 58,000 - 65,000; Part time

Benefits offered by this job

Pension plan

Employee share ownership plan

Profit sharing plan

Health care

Dental care

Life insurance

Shine recognition program

Travel privileges

Job summary

Air Canada is seeking an Accounts Payable Clerk on a temporary, on-site basis in Montreal, QC. You will process supplier invoices using TRAX, Ariba, and related systems, verify details, and ensure compliance with internal controls.

The role requires strong attention to detail and collaboration with Procurement, Tax, Treasury, and other teams. The ideal candidate has a high school diploma, 2+ years of office experience, and proficiency with SAP S/4, Ariba, and TRAX, plus solid MS Office skills

Qualifications

• High school diploma required.
• Post-secondary courses in accounting, bookkeeping, finance, or related field, or equivalent experience, asset.
• At least two years of office experience.
• Proficiency in SAP S/4, Ariba, and TRAX is an asset.
• Good practical knowledge of Microsoft Office applications.
• Strong written and verbal communication; ability to work with multiple stakeholders.

Responsibilities

• Process a high volume of supplier invoices using TRAX, Ariba, and related systems.
• Review and validate invoice details, including amounts, taxes, currencies, supplier information, payment terms, cost allocation, and supporting documents.
• Ensure invoices comply with internal controls, company policies, and processing standards.
• Review and resolve discrepancies in invoices, including price variances and missing information.
• Research invoice and payment status across systems and coordinate corrective actions with stakeholders.
• Escalate complex issues for timely resolution.
• Respond to inquiries from suppliers and internal stakeholders regarding invoices and payments.
• Collaborate with Procurement, Tax, Treasury, Technical Operations, Vendor Management, and AP teams.
• Support supplier onboarding, including updating banking and payment information.
• Perform vendor statement reconciliations and monitor outstanding balances.
• Maintain audit-ready records of invoice processing activities.
• Process specialized transactions, including authorization invoices, EDI invoices, self-billing invoices, and credit notes.

Skills

Attention to detail

Analytical skills

Communication skills

Interpersonal skills

Independent work

Time management

MS Office

Education

High school diploma

Post-secondary accounting/finance courses

Tools

SAP S/4

Ariba

TRAX

Job description

Location: Montreal, QC, Canada (on-site)

Starting Salary: $29.32 per hour

Department: Office of the Executive Vice President and Chief Financial Officer

Category: Unionized personnel (IAMAW - Clerical Employees)

Employment Type: Temporary

Joining Air Canada means joining an iconic Canadian company. Are you passionate about reaching new heights, working in a team, and making a significant contribution? Launch your career by joining our diverse and dynamic team at the forefront of passenger air transport.

Important elements to know:

• Adaptability is essential in a fast-paced environment: Priorities can change quickly, and the ability to manage multiple tasks while staying organized and focused is key to success in this role.
• Attention to detail is essential: High precision is required in managing information, documents, and daily processes to ensure quality standards and operational compliance.
• Autonomous work goes hand in hand with close collaboration: While you are expected to work autonomously and manage your responsibilities with minimal supervision, effective communication with internal and external stakeholders is essential to ensure seamless coordination and positive outcomes.

Key responsibilities:

• Accurately and efficiently process a high volume of supplier invoices using TRAX, Ariba, and related systems.
• Review and validate invoice details, including amounts, taxes, currencies, supplier information, payment terms, cost allocation, and supporting documents.
• Ensure invoices comply with internal controls, company policies, and established processing standards.
• Review and resolve discrepancies in invoices, including price variances, quantity mismatches, duplicate invoices, and missing information.
• Research invoice and payment status across multiple systems and coordinate corrective actions with internal stakeholders.
• Escalate complex or unresolved billing issues in a timely manner for prompt resolution.
• Respond to inquiries from suppliers and internal stakeholders regarding invoices, payments, and account status.
• Collaborate with Procurement, Tax, Treasury, Technical Operations, Vendor Management, and Accounts Payable teams to support payment processes and issue resolution.
• Support supplier onboarding activities, including updating banking and payment information.
• Perform vendor statement reconciliations and monitor outstanding balances and overdue transactions.
• Maintain accurate records, documentation, and audit-ready files regarding invoice processing activities.
• Process specialized transactions, including authorization invoices, electronic data interchange invoices, self-billing invoices, and credit notes, as needed.
• Perform additional related tasks as needed.

Qualifications

• High school diploma required.
• Post-secondary courses in accounting, bookkeeping, finance, or a related field, or equivalent experience, an asset.
• At least two years of office experience.
• Proficiency in financial and procurement systems such as SAP S/4, Ariba, and TRAX, an asset.
• Good practical knowledge of Microsoft Office applications.
• Good interpersonal skills.
• Strong oral and written communication skills.
• Ability to work independently while coordinating with multiple stakeholders.
• Strong attention to detail, and solid analytical and problem-solving skills.
• Strong organizational sense; ability to manage a large volume of work, meet tight deadlines, and demonstrate high precision.
• Candidates must be eligible to work in the country concerned at the time any job offer is presented, and obtaining any permit, visa, or other authorization that may be required is the sole responsibility of candidates applying for this job.

Benefits

• Financial benefits: Pension plan, Employee share ownership plan, Profit sharing plan.
• Well-being and health care: Health care, dental care, and life insurance plans for you and your family (as needed).
• Recognition: Shine, Air Canada's recognition program, allows you to highlight exceptional efforts.
• Travel privileges: A generous travel facility program for you and other eligible individuals once you have accumulated twenty-eight (28) weeks of service. The program notably offers space-available travel, discounts on hotel stays and car rentals, Air Canada Vacations discounts, and more.

Employment Conditions

Candidates must be eligible to work in the country concerned at the time a job offer is presented and are responsible for obtaining necessary work permits, visas, or other authorizations. Proof of eligibility must be provided before the start date.

Language Requirements

Bilingualism (English and French).

Diversity and Inclusion

Air Canada is strongly committed to diversity and inclusion and aims to create a healthy, accessible, and rewarding workplace that highlights the unique contribution of our employees to our company's success.

As an equal opportunity employer, we encourage diverse applications to build a workforce that is varied and representative of our customers and the communities where we live and serve.