Accounting Coordinator (Part-Time)

Aplin; Calgary; On-site; CAD 38,000 - 52,000; Part time

Job summary

Aplin in Calgary is seeking a Part-Time Accounting Coordinator to join a growing finance team in an in-office role. You will support accounts payable administration, employee expense processing, client invoicing, and project accounting support.

The ideal candidate holds a diploma or certificate in Accounting, has at least three years of accounting or bookkeeping experience, and is proficient with Excel, Google Workspace, Adobe, QuickBooks, and AI tools such as Copilot and ChatGPT.

Qualifications

• Diploma or certificate in Accounting, Bookkeeping, Business Administration, or related field.
• Minimum 3 years of accounting or bookkeeping experience.
• Proficiency with Excel, Google Workspace, Adobe, and QuickBooks.
• Proficiency with AI tools such as Copilot and ChatGPT.
• Strong organizational skills and attention to detail.
• Excellent communication and time management skills.

Responsibilities

• Track invoices received and verify supporting documentation.
• Coordinate invoice approvals.
• Compile company credit card receipts.
• Assist with weekly payment preparation.
• Maintain invoice tracking and filing systems.
• Compile monthly employee expense reports within Factor and verify receipts.
• Coordinate expense report approvals and distribute reports to employees.
• Assist with project expense allocation and tracking within Factor.
• Assist with year-end project accruals and reporting requirements.
• Maintain accounting spreadsheets and records; assist with month-end and year-end processes.

Skills

Accounts payable

Invoicing

Project accounting

Time management

Attention to detail

Communication

Education

Accounting diploma/certificate

Tools

Excel

Google Workspace

Adobe

QuickBooks

AI tools (Copilot/ChatGPT)

Job description

We are seeking a Part-Time Accounting Coordinator to join a growing finance team in Calgary for an in-office role. Reporting to the Financial Controller, this role will assist with accounts payable administration, employee expense processing, client invoicing, and project accounting support.

Key Responsibilities

• Track invoices received and verify supporting documentation
• Coordinate invoice approvals
• Compile company credit card receipts
• Assist with weekly payment preparation
• Maintain invoice tracking and filing systems
• Compile monthly employee expense reports within the project management system (Factor) and verify supporting receipts
• Coordinate expense report approvals and distribute reports to employees
• Assist with project expense allocation and tracking within Factor
• Assist with year-end project accruals and reporting requirements
• Maintain accounting spreadsheets and recordsAssist with month-end and year-end processes

Qualifications

• Diploma or certificate in Accounting, Bookkeeping, Business Administration, or a related field
• Minimum 3 years of accounting or bookkeeping experience
• Proficiency with Microsoft Excel, Google Workspace, Adobe, and accounting software such as QuickBooks
• Proficiency with AI tools such as Microsoft CoPilot and ChatGPT
• Strong organizational skills and attention to detail
• Excellent communication and time management skills

Preferred

• Experience in an architectural, engineering, consulting, or professional services firm
• Experience with project-based invoicing and project accounting
• Experience with project management software such as Factor

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.