Accounting Coordinator

Penta Equipment; Glencoe; On-site; CAD 55,000 - 75,000; Full time

Job summary

Penta Equipment in Glencoe, Ontario is seeking an Accounting Coordinator to own day-to-day billing, equipment financing, returns, and related transactions. You will work with the Controller to prepare invoices, maintain customer accounts, resolve discrepancies, and complete month-end activities with accuracy.

This role suits someone who enjoys numbers, detail orientation, and following through on tasks. Prior experience in manufacturing or equipment dealerships is an asset.

Qualifications

• Two years of accounting, billing, or related administration experience.
• Experience using ERP or accounting systems to process transactions and maintain records.
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications.
• Excellent attention to detail and ability to resolve discrepancies.
• Good organizational skills and ability to manage competing priorities and meet deadlines.
• Clear communication, sound judgement, and discretion handling financial information.
• A proactive approach to following through on outstanding items.
• Experience in manufacturing or equipment dealership environments is a plus.

Responsibilities

• Prepare and issue invoices for sales, service-related POs, and other customer transactions.
• Process discounts, credits, promotions, and adjustments.
• Create and maintain customer accounts, information, and payment terms in the ERP system.
• Manage transactions through ERP portals, including submitting invoices and documentation and reporting.
• Investigate billing discrepancies and respond to inquiries; collaborate with internal teams to resolve issues.
• Process equipment returns and related accounting transactions with appropriate approvals.
• Process employee expense claims and sales bonus payments accurately.
• Assist with general accounting and month-end activities.
• Maintain accurate records and seek efficiencies in processing and administration.

Skills

Accounting basics

Excel proficiency

Attention to detail

Time management

Communication

Problem solving

Manufacturing experience

Tools

ERP systems

Job description

About Penta

At Penta Equipment, we build equipment that works as hard as the people who use it. For more than 25 years, we’ve manufactured TMR mixers, spreaders, dump boxes, and truckmounts for the agricultural industry.

With facilities in Glencoe and Thamesville, Ontario, our team values practical problem-solving, accountability, and teamwork. We take pride in building quality equipment and continually improving how we work.

The Opportunity

We’re looking for an Accounting Coordinator to take ownership of day-to-day billing, equipment financing, returns, and related accounting transactions.

Working closely with the Controller, you’ll prepare invoices, maintain customer accounts, resolve discrepancies, and follow transactions through to completion. You’ll also assist with general accounting and month-end activities, keeping records accurate, documentation complete, and deadlines on track.

This role is well suited to someone who enjoys working with numbers and systems, takes pride in getting the details right, and follows through when something needs to be resolved.

What You’ll Do

• Prepare and issue invoices for equipment sales, service-related purchase orders, and other customer transactions
• Process customer discounts, credits, promotions, and approved adjustments
• Create and maintain customer accounts, information, and payment terms in the ERP system
• Manage transactions through DLL Finance and Northpoint Finance portals, including submitting invoices and documentation, preparing reports, and following up on outstanding items
• Investigate billing and account discrepancies, respond to customer inquiries, and work with internal teams to resolve issues
• Process equipment returns and related accounting transactions, ensuring required approvals and documentation are complete
• Process employee expense claims and sales bonus payments accurately and with appropriate approvals
• Assist the Controller with general accounting and month-end activities
• Maintain accurate accounting records and identify practical ways to improve transaction processing and administrative efficiency

What You Bring

• A minimum of two years’ experience in accounting, billing, or related administration
• Experience using ERP or accounting systems to process transactions and maintain records
• Strong working knowledge of Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and the ability to identify and resolve discrepancies
• Good organizational skills and the ability to manage competing priorities and meet deadlines
• Clear communication, sound judgement, and discretion when handling financial, customer, and employee information
• A dependable approach to your work, with the initiative to follow outstanding items through to completion
• Experience in manufacturing, agricultural equipment, equipment dealerships, or a similar environment is an asset

Why Join Penta?

At Penta, you’ll take ownership of meaningful accounting work with a clear connection to the business. This role offers variety, responsibility, and the opportunity to build a strong understanding of accounting within a manufacturing environment.

You’ll work directly with the Controller and colleagues throughout the business, developing your experience with ERP systems, equipment financing, and month-end accounting. We value people who take ownership, ask questions, and bring forward practical ideas. As you become familiar with the work, you’ll have the opportunity to help improve the processes you use every day.