Accounting Clerk, Facilities Maintenance

Calgary Board of Education; Calgary; On-site; CAD 36,000 - 47,000; Full time

Job summary

The Calgary Board of Education (CBE) is hiring an Accounting Clerk, Facilities Maintenance for a temporary 12-month role within Calgary, Alberta. The position focuses on data entry for maintenance cost control, journal entries, billing, and maintaining financial records across multiple systems.

Responsibilities include processing invoices, balancing reports, and coordinating service contracts, with a police clearance required for new hires.

Qualifications

• High school completion
• One year post-secondary accounting or business courses relevant to responsibilities
• Two years of related office experience
• Equivalent combination of education and experience may be considered

Responsibilities

• Inputs live data entries into the maintenance cost control system daily, creating control files and verifying records.
• Maintains file records for purchase orders, invoices, inventory, and journal entries.
• Prepares and enters journal entries into the financial system.
• Balances and checks reports and rectifies errors.
• Processes internal and external billings for Facility Maintenance job orders.
• Coordinates service contracts for exterminations and fire extinguishers.

Skills

Data entry

Keyboarding

Organizational skills

Communication skills

Personal suitability

Education

High school completion

Post-secondary accounting or business courses

Tools

Financial system software

Accounting software

Job description

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Job Title Accounting Clerk, Facilities Maintenance - Temporiary

The Calgary Board of Education (CBE) is the largest school board in western Canada with over 144,000 students and 16,000 employees. Our mission: Each student, in keeping with their individual abilities and gifts, will complete high school with a foundation of learning necessary to thrive in life, work and continued learning. We pride ourselves in the values we hold. Students come first. Learning is our central purpose. Public education serves the common good. The CBE encourages an inclusive and equitable workplace, which supports our diverse student and employee community. We encourage all applicants to join our dynamic, diverse, and collaborative culture and welcome applications from all qualified individuals.

When you apply to the CBE, you can feel good about serving our future leaders and contributing to student success.

Competition Info

Competition Close Date: Friday, August 28, 2026

Calendar: 12 month

Salary: SA Grade D, $26.25 - $34.02

FTE: 1.0

This is a temporary position with an approximate end date of December 31, 2026.

Position Description

Responsibilities:

• Inputs live data entries into the maintenance cost control system on a daily basis. This data could include job order creation, purchase order entries, receiving entries, inventory entries, labour entries, purchasing card entries and other miscellaneous entries. Creates control files and verifies records to ensure that data has been entered correctly
• Maintains file records for purchase orders, invoices, inventory, Virtual Stores, journal entries.
• Prepares and enters journal entries into the Calgary Board of Education's financial system.
• Balances and checks financial and maintenance cost control system reports, and prepares entries to rectify errors.
• Processes internal and external billings for all Facility Maintenance job orders. Ensures all internal and external billings are processed accurately and on a timely basis.
• Prepares and enters journal entries for internal billings into the Board's financial system. Prepares Directive to Invoice for external billings and works with the Financial Services Department on the collection of these invoices.
• Processes restitution billings for vandalism. Serves as liaison with Security work section and Financial Services Department.
• Receives and processes requests for telephone installation or changes for all sites. Coordinates the work with Facility Services. Maintains records for the telephone system in schools and administrative buildings.
• Receives and processes requests from schools and departments pertaining to service contracts for exterminations and fire extinguishers.
• Maintains vacation balance records for all Trades and CUPE staff under Facility Maintenance. Keeps track of banked overtime for Trade staff and processes the request for pay out if not used as specified in the collective agreement.
• Verifies and codes timesheets and mileage claims for both permanent and temporary Facility Maintenance employees for processing. Prepares Health & Welfare benefits remittance for applicable employees. Processes car insurance claims as well.
• Performs other related responsibilities as assigned.

Qualifications:

Education and Experience

• High school completion
• One year post-secondary accounting or business courses applicable to responsibilities
• Two years of related office experience
• An equivalent combination of directly related post-secondary education and directly related experience may be considered

Demonstrated Skills and Competencies

• Familiarity with the use of computerized central server systems and microcomputers and the use of standard software applications
• Accurate keyboarding and data entry skills
• Good organizational and time management skills
• Good communication and interpersonal skills
• Personal suitability.

Conditions of Employment

Police Information Clearance: Applicants new to the Calgary Board of Education WHO ARE OFFERED EMPLOYMENT must complete and pass a police information clearance before employment is confirmed.

Be Part of Our Success

A career with the CBE offers incredible opportunities, rewards and supports.

The Calgary Board of Education acknowledges the traditional territories and oral practices of the Treaty 7 Nations, including the Siksikaitsitapi Nations, Tsuut'ina Nation, and the Îyârhe Nakoda Nations. We acknowledge the Métis Nation within Alberta, and all people who make their homes in the Treaty 7 region of southern Alberta. As a learning organization, we are committed to advancing the Truth and Reconciliation Calls to Action focused on Education for ReconciliACTION.