Accounting Clerk: Accounts Payable

Neskonlith; Chase; On-site; CAD 41,000 - 48,000; Full time

Job summary

Neskonlith is seeking an Accounting Clerk: Accounts Payable to maintain PO flows, process invoices, cheques and AP tasks with accuracy. The role requires strong spreadsheet skills, familiarity with accounting software and ability to work in a team to support financial reporting and year-end duties.

Responsibilities include PO maintenance, cheque requisitions, AP processing, vendor reconciliations, and assisting with YE audits; on-site position with a collaborative Finance team.

Qualifications

• Basic knowledge of accounting
• Experience with accounting software and automated PO systems
• Strong spreadsheet skills
• Effective written and oral communication, interpersonal skills

Responsibilities

• Maintain purchase orders and the sign out system.
• Process weekly cheque requisitions with proper documentation and approvals.
• Enter invoices, credits and ensure correct coding and GST/HST considerations.
• Balance supplier statements with invoices and produce cheques with proper backup.
• Assist with month-end AP processing and posting to GL; ensure timely data entry.
• Produce printouts of outstanding payables on a set schedule for Finance Director review.
• Complete quick cheque runs, reconciliations of Visa statements, and utility bill payments.
• Filing of reports and support Year End preparation and audit.

Skills

Basic accounting

Accounting software

Spreadsheets

Written and verbal communication

Team collaboration

Tools

Accounting software

PO systems

Job description

Title of Position: Accounting Clerk: Accounts Payable

Salary: $30-$35 per hour, Negotiable with skills and experience

Full Time/Part Time: Full time permanent

Nature and Scope of Work Purchase Orders

1. Maintains purchase orders and sign out system;
2. Maintains the automated purchase order system, including monitoring electronic PO submissions, approvals, records and tracking, in addition to the manual PO and sign-out system;
3. Ensures adequate supplies of manual PO forms are on

Cheque Requisitions

1. Prepares and processes weekly cheque requisitions, ensuring all requests are properly completed, coded, supported by documentation and approved.

Accounts Payable - completes all tasks related to accounts payable

1. Enter invoices, credit notes and
   1. Ensures they are calculated correctly
   2. Ensures that the coding is appropriate and that the codes are to accounts on the department budgets;
   3. Runs tapes, as necessary to ensure that batches balance to amounts entered;
   4. Ensures they are approved by appropriate Director/Supervisor;
   5. Ensures that taxes are correct and that they are claimed as possible (GST/HST credits)
2. Completes monthly accounts payable processing, including invoice entry, verification, reconciliation and payment preparation, and completes all necessary processes in accounting package and imports entries into GL immediately upon completion of data entry;
3. Balances supplier's statements to invoices in the accounting package;
4. Produces cheques and ensures that appropriate back up is attached ;
5. If necessary to produce manual cheques, ensures that they are posted into the GL/AP before any further work is done;

1. Produces a printout of outstanding payables as at the 1st and 15th of each month for review by the Finance Director.

Quick Cheque Run

1. Ensures that Quick cheque run is completed per schedule;
2. Produces cheques and ensures they are signed and available for pickup on schedule day
3. Completes monthly Visa credit card reconciliations, matching statements to receipts and transactions, confirming appropriate coding and following up on discrepancies;
4. Processes utility bill payments online, ensuring proper authorization, accurate coding, timely payment and retention of payment confirmations;
5. Voided cheques/cheque reversals & ensure accounts payable reversals completed if necessary

Filing

1. Ensures that all reports and miscellaneous filing are kept in an orderly and current manner;
2. Files GL entries, from Finance Director as necessary

Provides assistance with Year End preparation and Audit

1. Ensures related GL accounts are current and reconciled;
2. Produces any schedules required for YE Audit file relating to duties of the

Other duties as assigned/miscellaneous

1. From time-to-time other tasks are required of the accounting It is necessary that the department functions efficiently and as a team. On occasion, other tasks may be required of the incumbent that fall outside of the regular duties. It is expected that the incumbent will make every effort to assist with additional tasks as may be required.
2. Ensures that adequate quantities of all forms are on hand and maintained in secure
3. Incumbent is to ensure that any entries required in accounting package are made as soon as possible to ensure that the ledger is always current, correct, and up to This is essential for the Finance Director and Band Manager to monitor cash flow. Accurate and timely financial statements are required to be available to the Directors by the 20th of each month and in order to do so, entries and balancing must be complete and the general ledger ready for review by the Finance Director by the 15th of each month.

Timeliness of duties is absolutely imperative in order for the Finance Department to run in a cohesive and efficient manner. Deadlines are extremely important to ensure that funds flow uninterrupted to the Band and so that the Directors are able to manage the affairs of the Band in an efficient way.

Required abilities, knowledge, and skills:

1. Basic knowledge of accounting
2. Excellent knowledge of accounting software and ability to use automated purchase order systems
3. Excellent knowledge of spreadsheet software
4. Effective written, oral, and interpersonal skills

1. Good public relations skills and ability to communicate well with and work as a Team