Accounting Clerk Finance - 35 Hours

School District 57 (Prince George); Prince George; On-site; CAD 42,000 - 62,000; Full time

Job summary

School District 57 (Prince George) is seeking an Accounting Clerk Finance to handle data entry, invoicing, and general ledger activities with a focus on accuracy and timeliness. The role supports the Director of Finance and collaborates with staff and suppliers to maintain financial records.

The ideal candidate will have a Grade 12 diploma or equivalent, a 2-year accounting diploma, and 3–5 years of related experience.

Qualifications

• Grade 12 diploma or equivalent.
• Two-year CNC Accounting and Finance diploma or equivalent.
• Three years or more of related experience.
• Intermediate bookkeeping skills.
• Basic knowledge of database functions.
• Strong knowledge of office procedures and accounting principles.
• Keyboarding 50 words per minute or faster.
• Proficient numeric keypad skills.
• Solid business English, punctuation, spelling and math.
• Ability to communicate clearly and maintain confidentiality.
• Team player with good organizational skills and deadline focus.

Responsibilities

• Input and retrieve data for invoices, general ledger and supplier master lists.
• Process invoices, check calculations, coding and batch totals.
• Initiate cheque run and process cheques for distribution.
• Answer inquiries and relay messages to staff and suppliers.
• Monitor budgets and outstanding purchase orders.
• File and maintain invoices, supplier statements and correspondence.
• Reconcile accounts payable statements and bank statements.
• Reconcile cash receipts and prepare bank deposits.
• Keyboard and compose correspondence and memoranda.
• Participate in special projects and streamline accounting procedures.
• Duplicate, sort, collate and staple materials.
• Perform other clerical duties as needed.

Skills

Bookkeeping

Data entry accuracy

Attention to detail

Communication skills

Time management

Confidentiality

Education

Grade 12 diploma or equivalent

Two-year CNC Accounting and Finance diploma (60 credits)

Tools

Computer

Photocopier

Telephone

Calculator

Job description

TITLE: ACCOUNTING CLERK FINANCE - 35 Hours

REPORTS TO: Director of Finance or Designate

Summary

With minimal direction the Accounting Clerk performs accounting and clerical duties. He/she works cooperatively with other employees and the public.

Duties

• Inputs and retrieves data on the computer relating to invoice payment, general ledger and supplier master lists.
• Processes invoices by checking calculations, coding, calculating batch totals, sorting invoices and matching invoices to on-line receiving, remittances and supplier statements.
• Initiates cheque run and processes cheques for distribution.
• Answers enquiries and relays messages to and from staff and suppliers using telephone, computer, mail, facsimile, or in person.
• Monitors budgets and outstanding purchase orders.
• Files and maintains a variety of materials such as invoices, supplier statements and correspondence.
• Reconciles accounts payable statements.
• Reconciles bank statements and resolves discrepancies.
• Processes and reconciles cash receipts and prepares bank deposit.
• Keyboards and composes a variety of materials including correspondence and memoranda.
• Participates in special projects as requested by the supervisor.
• Provides input into stream-lining of accounting procedures.
• Duplicates, sorts, collates and staples materials.
• Performs other clerical or emergent duties.

REQUIRED KNOWLEDGE, ABILITY, SKILLS (Accounting Clerk)

• Grade 12 diploma or equivalent.
• Completion of a 2 year program (60 credits) equivalent to the CNC Accounting and Finance diploma program
• Three years of specific experience or three to five years of related experience.
• Intermediate level bookkeeping skills.
• Basic knowledge of data base computer functions.
• Detailed knowledge of office procedures.
• Detailed knowledge of accounting principles and practices.
• Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
• Proficient in numeric keypad skills.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
• Ability to maintain confidentiality.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.

TOOLS AND EQUIPMENT USED

Computer, photocopier, telephone, facsimile machine, typewriter, paper shredder, microfiche reader, cheque writers, answering machine, calculator and other office related equipment.

Physical Abilities

• Sufficient vision to operate computer
• Fundamental ability to operate office equipment.
• Manual dexterity.