ACCOUNTING ASSISTANT (II) (Limited term - 2 years)

McMaster University; Hamilton; Hybrid; CAD 37,000 - 48,000; Full time

Job summary

McMaster University is seeking an Accounting Assistant (II) for a limited-term assignment of about two years at 100 Main St. W, Hamilton, ON.

The role focuses on accounts payable, reimbursements, and reconciliations within the Family Medicine department, with a hybrid work model requiring at least three on-site days. The position requires a 2-year community college diploma in accounting and 3 years of relevant experience.

Qualifications

• 2 year Community College diploma in Accounting or related field.
• 3 years of relevant experience required.

Responsibilities

• Process financial transactions with focus on accounts payable, expense reimbursements, and account reconciliations.
• Provide training and guidance on accounting procedures and use of financial systems.

Education

2 year Community College diploma in Accounting

Tools

Accounts payable

Accounts receivable

Reconciliations

Budgets

Invoices/cheques

Job description

ACCOUNTING ASSISTANT (II) (Limited term - 2 years)

Regular/Temporary

Temporary

Location

Open Date

2026/10/14

Job Type

Limited Term (>12 months)

Close Date

2026/10/22

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Family Med

Full/Part Time

Full-Time

Salary Grade/Band

Grade 5

Salary Range

$26.59 - $35.15 (hourly)

Job Code

JD0651

Existing Vacancy

Yes - Newly Created Position

Contract Duration

24.3 Months

Target Number of Openings

1

35

Schedule

Monday to Friday, 8:30 a.m. to 4:30 p.m.

35h per week, 7 hours per day

Hybrid Work with a minimal of 3 days on site.

Anticipated start date: ASAP for a duration of 2 years.

Education Level 2 year Community College diploma in Accounting or a related field of study.

Career Level Requires 3 years of relevant experience.

Location 100 Main St. W, Hamilton, ON.

Job Description

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Reporting to the Finance Manager, the Accounting Assistant (II) supports the Department of Family Medicine by processing financial transactions with a focus on accounts payable, expense reimbursements, and account reconciliations. The role applies established accounting procedures to “record, classify and summarize accounting data according to established procedures” and to ensure accuracy and compliance across departmental accounts. The role supports multiple operational areas within the department and contributes to the effective monitoring of budgets and expenditures.

A key component of the role includes performing regular reconciliations, identifying variances, and ensuring corrective actions are completed in accordance with university guidelines. This position also provides guidance to staff on proper accounting procedures, assists with audits by preparing required backup documentation. The role requires strong attention to detail, the ability to manage competing deadlines, and a commitment to maintaining high standards of financial accuracy and compliance.

Job Summary

Responsible for applying a thorough knowledge and understanding of accounting policies and procedures to process financial transactions. Records, classifies and summarizes accounting data according to established procedures. Ensures accuracy and compliance with existing guidelines, policies, and procedures. Provides guidance and training to staff on proper accounting procedures and the use of financial systems.

Purpose and Key Functions:

• Perform various analyses and reconciliations of accounts.
• Provide training and guidance to others on relevant accounting procedures and the use of financial systems.
• Generate reports and account statements and review for accuracy.
• Calculate, prepare and issue invoices, cheques, account statements and other financial statements according to established procedures.
• Receive, send, sort, verify, process and prepare various documents such as purchase orders, invoices, cheque requisitions, receivables, and payables.
• Process, verify, and balance financial records and business transactions, such as accounts payable, accounts receivable, and payroll.
• Assist with internal and external audits by providing backup documentation related to audit items.
• Monitor and reconcile statements and participate in the reconciliation of accounts.
• Prepare and generate a variety of scheduled and ad hoc reports.
• Update, maintain, and verify information in a variety of spreadsheets and databases.
• Balance and control cash receipts, including floats, petty cash and cheques.
• Write a variety of formal notes and records using form letters and templates.
• Apply standard mathematical skills such as calculations, formulas, and equations to perform routine calculations.
• Answer inquiries via telephone, email, and in person that are specific in nature.
• Maintain filing systems, both electronic and hard copy.

Requirements:

• 2 year Community College diploma in Accounting or a related field of study.
• Requires 3 years of relevant experience.

Assets:

• Experience in the health sciences field.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity‑seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on‑site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in‑person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [e-mail] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.