Accounting Assistant I

Schaeffler; Chatham; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Accommodations available

Job summary

Schaeffler Canada is seeking an Administrative/Finance support role to handle SAP-related tasks, asset tracking, invoice processing, and daily office operations. The role covers AP/AR collaboration, data entry, and vendor setup across multiple plants in Ontario.

Ideal candidates have a 2-year program in business or accounting and are comfortable with SAP, RH Tool, and standard office software. On-site in Chatham with accommodation support for candidates with disabilities.

Qualifications

• Minimum 2-year program in General Business, Business Administration or Accounting.

Responsibilities

• Analyze capital purchase requisitions and expenditures: variances by project and prepare monthly report of all activity.
• Tag all assets, post designated disposals for sales to company employees, and perform physical inventory of assets as required by company policy.
• Maintain fixed asset sub-ledger to add, transfer, or dispose of assets on an as needed basis.
• Maintain records retention data base to add, amend or dispose of files. Run and distribute quarterly reports to identify documents that have reached the destruction date to owner or department head. Destroy files as directed by owner or department head.
• Prepare bank deposits to be mailed out.
• Prepare and post prototype tooling and miscellaneous invoices ensuring all documents/information required by the customer are stated on the invoice and forwarded to the customer.
• Prepare and post sample invoices ensuring all documents/information required by customers are stated on invoices and forwarded to the customer. Maintain sample shipment log and prepare monthly statement of all activity.
• Process internal/external mail.
• Monitor “Incoming Invoice Ledger” report for issues preventing invoices from being released for payment, i.e. GR missing, approval required, pricing issue, etc.
• Work with Accounts Payable, Vendor, Purchasing, and Schaeffler personnel to follow up on all related discrepancies.
• Work with Accounts Receivable as required.
• Prepare and submit orders for office supplies, as well as location cleaning supplies, monthly or on an as needed basis.
• Support Advanced Buyers (Chatham, ABH, Deer Park) with anything Admin/SAP related.
• Enter equipment hours timesheet for Lab Equipment in RH Tool on a weekly basis.
• Create information records, purchase orders, and scheduling agreements and vendors to support advanced purchasing and handover to plant purchasing.
• Support Finance with data management of purchase orders.
• Vendor set-up; necessary approvals, forms, and continued maintenance.
• Support local Purchasing as a contact for SAP requests as needed.Maintain Engineering mailbox.
• Partial back-up for the Service Clerk role # 7-12.

Education

2-year program in General Business, Business Administration or Accounting

Tools

SAP

RH Tool

Job description

Schaeffler is a dynamic global technology company and its success has been a result of its entrepreneurial spirit and long history of private ownership. Does that sound interesting to you? As a partner to all of the major automobile manufacturers, as well as key players in the aerospace and industrial sectors, we offer you many development opportunities.

YOUR RESPONSIBILITES:

• Analyze capital purchase requisitions and expenditures: variances by project and prepare monthly report of all activity.
• Tag all assets, post designated disposals for sales to company employees, and perform physical inventory of assets as required by company policy.
• Maintain fixed asset sub-ledger to add, transfer, or dispose of assets on an as needed basis.
• Maintain records retention data base to add, amend or dispose of files. Run and distribute quarterly reports to identify documents that have reached the destruction date to owner or department head. Destroy files as directed by owner or department head.
• Prepare bank deposits to be mailed out.
• Prepare and post prototype tooling and miscellaneous invoices ensuring all documents/information required by the customer are stated on the invoice and forwarded to the customer.
• Prepare and post sample invoices ensuring all documents/information required by customers are stated on invoices and forwarded to the customer. Maintain sample shipment log and prepare monthly statement of all activity.
• Process internal/external mail.
• Monitor “Incoming Invoice Ledger” report for issues preventing invoices from being released for payment, i.e. GR missing, approval required, pricing issue, etc.
• Work with Accounts Payable, Vendor, Purchasing, and Schaeffler personnel to follow up on all related discrepancies.
• Work with Accounts Receivable as required.
• Prepare and submit orders for office supplies, as well as location cleaning supplies, monthly or on an as needed basis.
• Support Advanced Buyers (Chatham, ABH, Deer Park) with anything Admin/SAP related.
• Enter equipment hours timesheet for Lab Equipment in RH Tool on a weekly basis.
• Create information records, purchase orders, and scheduling agreements and vendors to support advanced purchasing and handover to plant purchasing.
• Support Finance with data management of purchase orders.
• Vendor set-up; necessary approvals, forms, and continued maintenance.
• Support local Purchasing as a contact for SAP requests as needed.Maintain Engineering mailbox.
• Partial back-up for the Service Clerk role # 7-12.

YOUR QUALIFICATIONS:

• Minimum 2-year program in any of the following disciplines: General Business, Business Administration or Accounting.

As a global company with employees around the world, it is important to us that we treat each other with respect and value all ideas and perspectives. By appreciating our differences, we inspire creativity and drive innovation. In this way, we contribute to sustainable value creation for our stakeholders and society as a whole. Together, we advance how the world moves.

Exciting assignments and outstanding development opportunities await you because we impact the future with innovation. We look forward to your application.

Schaeffler Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

www.schaeffler.com/careers