Accounting Assistant - Billing

SGI CALGARY; Calgary; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading construction company in Calgary is seeking a detail-oriented Accounting Assistant to support their accounting and project teams. The role involves billing, tracking, and general accounting support, requiring strong communication skills and attention to detail. Ideal candidates will have a high school diploma and some accounting experience, with a preference for those familiar with construction billing.

Benefits

Growth Opportunities

Excellent Wages

Benefits

Qualifications

• Minimum 1-2 years of accounts receivable or general accounting experience.
• Strong understanding of construction billing and subcontractor invoice validation.

Responsibilities

• Prepare billing packages and process standard invoicing.
• Assist project managers with cost validation and job analysis.
• Follow up with clients on overdue unpaid invoices.

Skills

Attention to Detail

Communication

Interpersonal Skills

Education

High-School Diploma or GED

Post-secondary education in accounting

Tools

Microsoft ACCESS

JDE

OnBase

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

We are seeking a detail-oriented and reliable accounting assistant to support our accounting and project team in a busy construction environment. This role is responsible for billing, tracking, validation and various general accounting support. This successful candidate will also work closely with our Shared Service Group / Head Office.

Main Responsibilities

• Prepare the completed billing packages, including standard invoicing processing, progress billings and holdback releases along with all required billing backups such as WCB and Stat Dec.
• Price T&M (time and materials) by applying correct Force Account rates in Microsoft ACCESS and return to project managers / project coordinators with completed supporting backups.
• Provide various support to project managers and project coordinators, including retrieving vendor invoices to support their cost validation and job analysis.
• Assist in investigating and resolving billing discrepancies and supporting operational accountant and project managers for job cost analysis.
• Update revenue / cost accruals in spreadsheet for month-end closing in Shared Drive.
• Follow up with consultants on overdue payment recommendations that have not yet been received.
• Follow up with clients on overdue unpaid invoices, take necessary steps to expediate the collection process.
• Monitor customer account details for non-payments, delayed payments and other irregularities.
• Maintain up-to-date AR notes in JDE (accounting software) to reflect current collection status and communication history for the corresponding invoices.
• Validate subcontractor invoices received from project managers to ensure the required remarks were added on each PO receipts line to facilitate the vouchering process.
• Work closely with the Shared Services Group to resolve any vouchering issue raised from discrepancies between subcontract invoices and JDE PO receipts when needed.
• Assist the payroll admin to resolve heavy job timecards error when needed.
• Provide general administrative support within the office, including occasional front desk coverage, other accounting related and ad hoc duties as assigned to support the accounting and operation teams

Qualifications

• High-School Diploma or GED is required; post-secondary education in accounting is an asset.
• Excellent attention to details and ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills to collaborate with project managers, clients, and Shared Services Departments / Head Office
• Minimum 1-2 years of accounts receivable or general accounting experience
• Experience with Microsoft ACCESS, JDE, OnBase is an asset
• Experience working for a construction company is an asset.
• Strong understanding of construction billing, subcontractor invoice validation.
• Ability to work both independently and as part of a team
• Moderate to advanced knowledge of computers and computer software (Microsoft Word, Excel, PowerPoint, Outlook).

Standard General Calgary offersexciting growth opportunities, excellent wages and benefits, and the opportunity to become part of a strong team and leader in the construction industry. We thank all applicants for their interest; however, only candidates selected for interviews will be contacted.

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