Accounting Assistant, 100% Regular (External Posting)

Ottawa-Carleton District School Board (OCDSB); Ottawa; On-site; CAD 50,000 - 61,000; Full time

Job summary

Ottawa-Carleton District School Board (OCDSB) is hiring an Accounting Assistant to support Financial Services in accounts payable, accounts receivable, and general accounting. You will process payments to vendors and schools/sites, record revenue and respond to inquiries with a professional approach.

The role requires a secondary diploma with accounting coursework and related experience. Proficiency in Google Workspace and MS Office is needed, with strong data entry and organizational skills,

Qualifications

• Secondary diploma and accounting courses (Accounting I & II)
• Minimum 1 year accounting experience
• Familiarity with OCDSB policies and procedures
• Knowledge of financial procedures and practices
• Proficiency with Google Workspace and Microsoft Office
• Ability to learn new financial applications quickly
• Strong organization and time management
• Ability to reconcile general ledger accounts and vendor statements
• Customer service orientation and clear communication
• Independence and teamwork capabilities

Responsibilities

• Process payments to vendors and schools/sites
• Record revenue from federal, provincial, corporate and public sources
• Provide high level service to schools/departments and the public
• Respond to inquiries via multiple channels (written, electronic, telephone, in-person)
• File and record electronic payments and receipts
• Support Accounting Administrators

Skills

Data entry

Google Workspace

Microsoft Office

General ledger

Customer service

Interpersonal communication

Time management

independently work

Education

Secondary diploma + accounting courses

Tools

Accounting software

Budget inquiry

Invoicing systems

Job description

External Posting - applications from approved casual and term ESP employees and external candidates. (Regular (permanent) ESP employees must apply to the Internal posting)

About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.

We are seeking a creative, dynamic, committed professional to join our team:

ACCOUNTING ASSISTANT

Location: OCDSB Administration Building; 133 Greenbank Road, Nepean ON

Position Status: 1.0 Regular, Full-time, 12 month work year

Hours of Work: Monday to Friday, 35 hours per week

Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)

Salary range: $49,556 to $61,287 per annum (Level 5)

Job Summary

Under the direction of the Finance Officer, the Accounting Assistant provides clerical support to Financial Services in the areas of accounts payable, accounts receivable, and general accounting. This position will process payments to vendors and schools/sites; receives and records revenue from federal, provincial, corporate and public sources; provides a high degree of service/support to schools/departments and the public; responds to written, electronic, telephone, in-person, school/departmental and external queries in a knowledgeable, professional and courteous manner; files and records electronic payments and receipts; and provides support and assistance to Accounting Administrators.

Qualifications

• Secondary diploma, and an additional year of post secondary accounting courses (Accounting I and II), and a minimum of 1 year related accounting experience. An equivalent combination of education and experience may also be considered;
• Familiarity with relevant OCDSB policies and procedures;
• Knowledge of financial and accounting procedures and practices;
• Working knowledge of the OCDSB financial systems, including applicable accounting software, budget inquiry, facility booking and invoicing systems is preferred.
• Good Keyboarding skills for data entry activities;
• Proficiency in Google Workspace and Microsoft Office Suite, including word processing, spreadsheet and database applications;
• Ability to learn and adapt quickly to new financial applications in a rapidly changing data processing environment;
• Ability to reconcile general ledger accounts and vendor statements;
• Interpersonal and (oral and written) communication skills for providing customer service support/assistance, responding to inquiries, and providing explanations and clarification to OCDSB personnel and external clients in a friendly, courteous and efficient manner, and for which tact, diplomacy and discretion is required;
• Organization and time management skills to organize tasks and meet established deadlines;
• Ability to adapt to changes in technology (ie. electronic methods of paying/receiving) while reconciling accounts and reports;
• Ability to work independently, with minimum supervision and as part of a team.

Note: as part of the selection process, a basic bookkeeping test may be administered prior to the interview.

Selection Process

Applications will be considered in accordance with the ESP Collective Agreement, in the following order:

• Applications from Regular full-time and part-time employees within the ESP bargaining unit are given first consideration. (Internal Posting)
• Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)
• Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.

If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the "Internal" Job posting in order to be given 1st consideration.

In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position for a period of six (6) months.

OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.