Accounting Assistant

Up With Women; Toronto; On-site; CAD 55,000 - 58,000; Full time

Job summary

Up With Women is a national nonprofit charity in Canada seeking a meticulous bookkeeper to support financial operations in Ontario. You will manage the full cycle of bookkeeping and ensure accurate records in a mission-driven environment.

Reporting to the Finance Manager, duties include AP/AR/GL in QuickBooks Online, GST/HST filings, donor receipts via RE-NXT, and month-end close with strong internal controls. Fluency in English preferred; confidentiality essential.

Qualifications

• Minimum 5 years of bookkeeping experience in a nonprofit
• Strong nonprofit accounting knowledge and regulatory compliance
• Proficiency with QuickBooks Online
• Attention to detail and accuracy in financial records
• Strong organizational and prioritization skills
• Ability to work independently and maintain confidentiality
• Commitment to Up With Women values

Responsibilities

• Manage full cycle bookkeeping including AP, AR, and GL in QuickBooks Online
• Record invoices, process payments, and liaise with vendors
• Reconcile credit card payments
• Prepare GST/HST filings and donor receipts via RE-NXT
• Assist with month-end close and annual audit
• Maintain internal controls and filing system
• Support development of financial policies; other duties as assigned

Skills

Bookkeeping

Nonprofit accounting

Attention to detail

Organizational skills

Communication

Tools

QuickBooks Online

RE-NXT

GST/HST filing

Job description

WHO WE ARE

Up With Women / Exponenti’elles “UWW/EXP” is a national charity dedicated to helping women and gender diverse individuals experiencing low income build a sustainable pathway out of poverty and realize their full potential. Currently serving in 5 provinces (British Columbia, Alberta, Ontario, Quebec and Nova Scotia) and growing, UWW/EXP is committed to serving our clients in the official language of their choice, anywhere within our service areas.

WHAT WE CAN OFFER

We area team of passionate, innovative professionals, many with lived experience of the intersecting issues of poverty. We are flexible, pro-parent, pro-mental health, and pro-human. Together, we take pride in cultivating a thriving and enjoyable workplace that values diversity, equity, and inclusion.Click here to hear directly from our employees about what it`s like to work with us.

Benefits

• Health Plan (Paramedical and Dental)
• Health Spending Account
• group insurance (Life, Dependent Life, AD&D)
• Peace of Mind plan (i.e. prescription drugs, accidental dental, hospital care, etc.)
• birthday off
• internal psycho-social resources
• access to one on one coaching as available
• and a positive and innovative office culture grounded in our core values of humanity, integrity, humour and results.

Expected Hiring Salary: $55,000 - $58,000

WHO YOU ARE

Reporting to the Finance Manager, you are self-motivated, detail-oriented and proactive. You have experience in full cycle Accounts payable, Bank reconciliation, Month-end reconciliations, maintaining accurate and up to date records within a nonprofit setting.

WHAT YOU WILL DO

• Manage the full cycle of bookkeeping, including accounts payable, accounts receivable and general ledger using QuickBooks Online
• Record and pay invoices and expense reports, liaise with vendors and colleagues
• Reconcile and record credit card payments
• Prepare documentation for filing of GST/HST returns to claim rebate
• Assist with month-end closing & reporting, and annual audit process
• Issuing tax receipts for donations received using RE-NXT
• Ensure compliance with nonprofit financial regulations and accounting standards
• As needed, help to develop and maintain financial policies and procedures that promote sound financial management practices and internal controls
• Proactively maintain highly organized filing system, file invoices, reimbursements, insurance information and other financial records

Other duties assigned as required.

WHAT YOU OFFER

Required

• Proven experience in bookkeeping and accounting of 5 years at a minimum, within a nonprofit organization
• Strong understanding of nonprofit accounting principles, regulations, and compliance requirements
• Proficiency with QuickBooks Online
• Excellent attention to detail and accuracy in financial record keeping
• Strong organizational skills and ability to prioritize tasks effectively
• Ability to work independently and manage multiple tasks effectively
• Strong communication and interpersonal skills
• High ethical standards and commitment to maintaining confidentiality
• Commitment to the mission and values of Up With Women

Preferred

• English/French bilingualism is preferred but not required
• Familiarity with BambooHR is preferred but not required