Accounting Administrator

Meridia Recruitment; San Juan de Terranova; On-site; CAD 42,000 - 65,000; Full time

Job summary

Horizon Maritime Services Ltd. in St. John’s, NL, seeks an Accounting Administrator to assist the Assistant Controller with AR and AP duties within a growing Finance team.

You will handle invoicing, posting receipts in Sage Intacct, reconciliations, monthly AR summaries, audits support, and contribute to internal controls as the company expands.

Qualifications

• Bachelor’s degree in accounting or finance required.
• Strong attention to detail in all tasks.
• Excellent communication, problem solving and organizational skills are essential.
• Professional written and verbal communication skills.
• Able to work well in a team and independently.
• High level of critical and logical thinking, analysis and reasoning.
• Able to work in a deadline driven environment.
• Ability to interpret and implement company policies and procedures.
• Basic experience with Microsoft Excel.
• Knowledge of accounting software or ERP systems is a plus.

Responsibilities

• Compile support and prepare monthly accounts receivable invoicing for various streams, including special project invoicing, under Corporate Controller.
• Manage AR inbox and respond to client queries as necessary.
• Post client receipts in Sage Intacct and reconcile Customer Aging reports.
• Prepare regular summaries of aged accounts receivable for review by Corporate Controller.
• Assist in collection of receivables per company policies.
• Reconcile and maintain AR General Ledger accounts monthly.
• Prepare and reconcile monthly HST workbook for review by Assistant Controller.
• Prepare weekly and monthly bank reconciliations for Horizon and joint ventures.
• Post and reconcile monthly company credit card transactions; liaise with cardholders for reporting.
• Assist with routine monthly journal entries.
• Assist Accounts Payable with invoice coding and vendor statement reconciliation.
• Assist with interim and year-end audits and internal controls improvement.

Skills

Attention to detail

Communication skills

Organizational skills

Teamwork

Analytical thinking

Deadline-driven

Independent work

Education

Bachelor’s degree in accounting or finance

Tools

Microsoft Excel

Job description

Accounting Administrator

Horizon Maritime

St. John’s, NL

Reference # NH – HMS - 10058

The Opportunity

The Accounting Administrator shall be responsible for assisting the Assistant Controller with various tasks within the growing Finance team at Horizon Maritime Services Ltd., which will include a focus on supporting the Accounts Receivable cycle and assisting the Assistant Controller and the Accounts Payable Coordinator with various other accounting responsibilities as needed.

The Accounting Administrator will also provide support for the various joint ventures of Horizon Maritime Services Ltd. and will be paramount in the day-to-day activities of the Finance team in its management of the Horizon Group of Companies.

What You Will Do:

• Responsible for compiling support and preparing monthly accounts receivable invoicing for various organizational value streams, compiling support and preparing special project invoicing, as well as preparing invoicing for various other ad-hoc contracts; overseen by Corporate Controller.
• Manage Accounts Receivable inbox and respond to client queries as necessary.
• Posting client receipts in Sage Intacct and reconciling Customer Aging reports.
• Preparing regular summaries of aged accounts receivable for review by the Corporate Controller and identifying where follow up is necessary.
• Assist in collection of receivables in accordance with company policies.
• Responsible for reconciling and maintaining accounts receivable general ledger accounts on a monthly basis.
• Prepare and reconcile monthly HST workbook for review and filing by Assistant Controller.
• Responsible for preparing weekly and monthly bank reconciliations for Horizon and its joint ventures.
• Prepare monthly posting and reconciliation of Company credit cards, including liaison with cardholders ensuring accurate reporting and timely submission.
• Assist with preparing routine monthly journal entries.
• Assist the Accounts Payable Coordinator with the various tasks within the payables cycle, including coding & recording invoices and reconciling vendor statements, as needed.
• Assist with preparing support during interim and year-end external audits.
• Assist with the implementation and management of internal controls with respect to financial policies, processes and procedures, including continuous improvement of current policies to improve operating efficiency and strengthen existing procedures.
• Other related duties as required or assigned.

What You Bring:

• A bachelor’s degree focusing on accounting or finance (equivalent work experience or education will be considered).
• Attention to detail in all areas of work.
• Excellent communication, problem solving, and organizational skills are essential.
• Professional written and verbal communication skills.
• Able to work efficiently as a part of a team as well as independently.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons or facts.
• Able to work well in a deadline driven environment.
• Ability to interpret and implement company policies and procedures.
• Basic experience with Microsoft Excel.
• The following skills would be considered an asset but are not required:
• Knowledge or experience within accounting software’s or ERP systems.
• Experience and knowledge of full cycle accounting processes.