Accounting Administrator

LEGGAT AUTO GROUP; Milton; On-site; CAD 40,000 - 55,000; Full time

Benefits offered by this job

Drug, dental and extended health bene­

Employee pricing on vehicle purchases

Free parking

Life insurance

AD&D

Employee Assistance Program (EAP)

Goodlife membership discount

Job summary

Team Honda Powerhouse of Milton is seeking an Accounting Administrator to join our dealership team. You will support accounting operations through accurate posting and reconciliation of accounts receivable, accounts payable, and vehicle sales transactions in a fast-paced environment.

The ideal candidate is highly organized with strong attention to detail, capable of managing multiple priorities and meeting deadlines.

Qualifications

• Previous experience in an accounting or administrative role, preferably within an automotive dealership.
• Experience with accounts payable, accounts receivable, and/or vehicle deal posting is considered an asset.
• Knowledge of automotive dealership accounting processes and vehicle sales documentation is preferred.
• Experience with PBS is an asset.
• Proficiency in Microsoft Office, particularly Excel.
• Strong understanding of basic accounting principles, debits, credits, and general ledger accounts.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to work independently while contributing positively to a team environment.

Responsibilities

• Review, verify, and process new and pre-owned vehicle sales deals for accuracy and completeness.
• Post vehicle sales transactions, including vehicle costs, sales revenue, trade-ins, taxes, fees, commissions and applicable receivables.
• Verify deal documentation, including purchase agreements, financing contracts, trade-in documentation and supporting paperwork.
• Ensure all required deal information and approvals are obtained before posting.
• Process and post vehicle wholesales, dealer trades and other inventory-related transactions as required.
• Follow up on outstanding funding and deal discrepancies to ensure timely collection and resolution.
• Receive, review, code and process vendor invoices for accuracy and appropriate approval.
• Enter vendor invoices into the dealership's accounting system.
• Prepare and process vendor payments in accordance with established payment schedules.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate vendor records and respond to vendor inquiries.
• Ensure expenses are allocated to the appropriate general ledger accounts and departments.
• Process and post customer and dealership-related receivables.
• Monitor outstanding accounts and follow up on overdue balances.
• Reconcile accounts receivable sub-ledgers to the general ledger.
• Track and follow up on outstanding vehicle deal funding from financial institutions and manufacturers.
• Investigate payment discrepancies, unapplied cash and outstanding balances.
• Process customer payments, credits and adjustments as required.
• Assist with collection inquiries and resolving account discrepancies.
• Assist with daily accounting activities, including journal entries, account reconciliations and general ledger maintenance.
• Support month-end and year-end closing processes.
• Assist with bank reconciliations and other balance sheet reconciliations as assigned.
• Maintain accurate and organized accounting records, deal files and supporting documentation.
• Assist with internal and external audit requests.
• Ensure transactions are processed in accordance with dealership accounting procedures and internal controls.
• Provide general administrative and accounting support to the Controller and accounting team.
• Perform other related duties as assigned.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Problem solving

Independent work

Tools

Microsoft Excel

PBS

Job description

Team Honda Powerhouse Of Milton | Accounting Admin | Opened on 11/05/2026 | Pay rate: $40000-55000 per year

Team Honda Powerhouse of Milton is looking for an Accounting Administratorto join their team!

As the Accounting Administrator you support the dealership's accounting operations through the accurate and timely processing, posting and reconciliation of accounts receivable, accounts payable and vehicle sales transactions.

The successful candidate is highly organized, detail-oriented and comfortable working in a fast-paced dealership environment while managing multiple priorities and meeting accounting deadlines.

Compensation : $40,000 to $55,000 per year, depending on experience

Why Work for Leggat Auto Group:

As a large automotive group, you will have access to experienced professionals and unbeatable career growth opportunity.At Leggat Auto Group, we value teamwork, passion, and ingenuity, and we are committed to providing a supportive and motivating environment for our employees to grow their careers.

• Career Growth Potential with 12 Dealerships and 650 Employees strong
• Drug, Dental and Extended Health Benefits
• Travel, Life Insurance and AD&DD
• Consult+ Employee Assistance Program (EAP)
• Employee Recognition and Events
• Employee Pricing on Vehicle Purchases and Parts and Services
• Goodlife Membership Discounted Corporate Rate
• Free Parking
• Leggat Care Foundation, we support the communities in which we live and work
• We represent 80% of the Car Manufacturer Brands

Your Role:

Deal Posting & Vehicle Sales Administration

• Review, verify, and process new and pre-owned vehicle sales deals for accuracy and completeness.
• Post vehicle sales transactions, including vehicle costs, sales revenue, trade-ins, taxes, fees, commissions and applicable receivables.
• Verify deal documentation, including purchase agreements, financing contracts, trade-in documentation and supporting paperwork.
• Ensure all required deal information and approvals are obtained before posting.
• Process and post vehicle wholesales, dealer trades and other inventory-related transactions as required.
• Follow up on outstanding funding and deal discrepancies to ensure timely collection and resolution.

Accounts Payable (AP)

• Receive, review, code and process vendor invoices for accuracy and appropriate approval.
• Enter vendor invoices into the dealership's accounting system.
• Prepare and process vendor payments in accordance with established payment schedules.
• Reconcile vendor statements and investigate discrepancies.
• Maintain accurate vendor records and respond to vendor inquiries.
• Ensure expenses are allocated to the appropriate general ledger accounts and departments.

Accounts Receivable (AR)

• Process and post customer and dealership-related receivables.
• Monitor outstanding accounts and follow up on overdue balances.
• Reconcile accounts receivable sub-ledgers to the general ledger.
• Track and follow up on outstanding vehicle deal funding from financial institutions and manufacturers.
• Investigate payment discrepancies, unapplied cash and outstanding balances.
• Process customer payments, credits and adjustments as required.
• Assist with collection inquiries and resolving account discrepancies.

General Accounting & Administrative Support

• Assist with daily accounting activities, including journal entries, account reconciliations and general ledger maintenance.
• Support month-end and year-end closing processes.
• Assist with bank reconciliations and other balance sheet reconciliations as assigned.
• Maintain accurate and organized accounting records, deal files and supporting documentation.
• Assist with internal and external audit requests.
• Ensure transactions are processed in accordance with dealership accounting procedures and internal controls.
• Provide general administrative and accounting support to the Controller and accounting team.
• Perform other related duties as assigned.

What You Bring:

• Previous experience in an accounting or administrative role, preferably within an automotive dealership.
• Experience with accounts payable, accounts receivable, and/or vehicle deal posting is considered an asset.
• Knowledge of automotive dealership accounting processes and vehicle sales documentation is preferred.
• Experience with PBS is an asset.
• Proficiency in Microsoft Office, particularly Excel.
• Strong understanding of basic accounting principles, debits, credits, and general ledger accounts.
• Excellent organizational skills and strong attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to work independently while contributing positively to a team environment.

About Us

Established in 1922, Leggat Auto Group is a family-owned business with 12 dealerships across Southern Ontario. With over a century of experience, we are committed to providing exceptional automotive experiences to our community. Whether you're looking for your perfect vehicle, service, repairs, or parts, our team of over 650 dedicated employees is here to help you find solutions. At Leggat Auto Group, we value teamwork, passion, and ingenuity, and we are committed to providing a supportive and motivating environment for our employees to grow their careers.

Additional Information:

Our Company proudlyprovides equal employment opportunities for all employees and applicants. We welcome and encourage applications frompeoplewith disabilities. Accommodations are available upon request for candidates taking part in any aspect of the selection process.

This postingrepresentsa current vacancy within our organizationand our intention to hire for this role.

Artificial Intelligence (AI) may be used at any stage of the recruitment process. Bysubmittingyour application, you acknowledge and accept the use of AI as part of the hiring process.

Any misrepresentation of your qualifications, experience, or other aspects of your candidacy during the application, screening, and/or interview process may result in the withdrawal of your application or the rescission of any offer or intended offer of employment.

We do thank all applicants in advance, but only those selected forfurther considerationwill be contacted. Thank you for your interest!