Accounting & Administrative Coordinator

Express Employment Professionals - Cincinnati East; Toronto; On-site; CAD 60,000 - 65,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an Accounting & Administrative Coordinator to support AP, invoicing, and document management for a growing GTA-based client in the commercial real estate space.

This temporary role requires QuickBooks proficiency, SharePoint experience, and strong communication to coordinate office operations, vendor records, and lease-related administration. The position offers a stable workflow across multiple properties and tenants.

Qualifications

• 1–3 years of accounting administration experience.
• Proficiency with QuickBooks and AP entry.
• Strong document management and SharePoint knowledge.
• Excellent written and verbal communication skills.

Responsibilities

• Process invoices in QuickBooks and code accordingly.
• Manage AP inboxes and vendor records.
• Assist with month-end activities and reconciliations.
• Maintain documents in SharePoint and support audit readiness.
• Coordinate office administration and scheduling.
• Support lease and tenant administration documentation.

Skills

Accounting administration

QuickBooks

SharePoint familiarity

Communication skills

Tools

QuickBooks

SharePoint

Job description

Accounting & Administrative Coordinator– Paying $60-65k/year

About the Opportunity

One of our clients, a growing commercial real estate organization with in-house asset management and property management functions, is seeking an Accounting & Administrative Coordinator to join their team on a temporary basis. The organization supports multiple commercial properties and tenants across the GTA, along with related business operations within a family office environment.

Key Responsibilities

Accounts Payable & Financial Support

• Monitor and manage shared AP and Accounting inboxes
• Receive, organize, rename, and route invoices and supporting documentation
• Enter invoices into QuickBooks, including coding, verification, and document attachment
• Maintain vendor setup records and onboarding documentation
• Assemble payment support packages and invoice documentation for review
• Assist with reconciliation and month-end preparation activities as assigned

Document Control & SharePoint Administration

• Scan, file, and organize financial, lease, vendor, and operational documentation
• Maintain organized records within SharePoint and company file systems
• Support audit readiness and operational continuity through disciplined document management

Compliance Tracking & Vendor Coordination

• Maintain vendor and tenant compliance trackers
• Support Certificate of Insurance (COI) tracking and renewal follow-up
• Coordinate vendor onboarding documentation and follow up on missing information
• Assist with additional compliance-related tasks as responsibilities expand

Office Administration & Coordination

• Coordinate office supply purchasing and inventory
• Manage courier, messenger, and shipping logistics
• Provide administrative coordination support for executives and related office activities
• Assist with scheduling and service coordination as required
• Support seasonal and corporate gifting initiatives
• Provide general office and facilities coordination support

Lease & Tenant Administration Support

• Maintain lease, vendor, and compliance tracking records
• Support document requests related to leasing, acquisitions, and dispositions
• Assist with tenant and lease administration documentation
• Perform additional accounting, administrative, compliance, and coordination duties as assigned

Qualifications

Required Qualifications

• 1–3 years of experience in accounting administration, property administration, or office administration
• Proficiency in QuickBooks, including AP entry, coding, and standard reporting
• Strong document management and organizational skills, preferably using SharePoint or similar systems
• Excellent written and verbal communication skills

Compliance & Equity Statement

This posting reflects a current employment opportunity. Only candidates selected for an interview will be contacted.

We are committed to building a diverse and inclusive workplace and encourage applications from all qualified individuals. Employment decisions are made without regard to race, colour, religion, sex, gender identity or expression, sexual orientation, age, disability, marital status, family status, or any other protected ground under applicable provincial and federal human rights legislation.

In accordance with the Accessibility for Ontarians with Disabilities Act, accommodations are available upon request for candidates participating in all stages of the recruitment and selection process. Applicants requiring accommodation are encouraged to notify the recruiter so appropriate arrangements can be made.

The salary range listed in this posting represents the expected compensation for this position based on market conditions and internal considerations. Final compensation will be determined based on the selected candidate’s experience, qualifications, and alignment with the role requirements.

The recruitment process may include interviews, reference checks, and verification of relevant qualifications or experience. All personal information collected during the recruitment process will be handled in accordance with applicable privacy and employment legislation.

Any tools used in the recruitment process are applied in a fair and non-discriminatory manner.

Candidates must be legally authorized to work in Canada.