Account Payable Administrator

Canadian Standards Association; Toronto; On-site; CAD 60,000 - 62,000; Full time

Job summary

Canadian Standards Association (CSA Group) is seeking an Accounts Payable Administrator to join the Finance team in Canada. You will handle vendor invoices, cash settlements, and AP workflows within SAP/Workday environments, ensuring timely processing and accuracy.

As a minimum, post-secondary education in accounting/finance and at least two years of related experience are required. The role supports auditors and works with procurement and other departments to maintain strong financial controls.

Qualifications

• Post-secondary education in accounting/finance related field.
• Minimum 2 years of related experience.
• Working knowledge of SAP, Workday, Bill Pay, RBC and Concur.

Responsibilities

• Vendor invoice processing and input into SAP/Workday AP module.
• Cash settlement transactions including vendor payments and transfers of cash.
• Addressing accounts payable and vendor payment matters.
• Assist external auditors and PST/HST auditors with paid vendor invoices.
• Maintain backup for payments/cheques over $20,000 and assist with month-end accruals.

Skills

Vendor invoice processing

Cash settlement

Accounts payable

Auditing support

Education

Post-secondary education in Accounting/Finance

Tools

SAP (AP, GL, AR)

Workday

Bill Pay (web service)

RBC

Concur

BOFA

Job description

Employment Status: Regular Time Type: Full time

BUILDING A WORLD CLASS TEAM STARTS WITH YOU At the heart of CSA Group is a vision: making the world a better, safer, more sustainable place. It's been part of our mission for nearly one hundred years: from the first engineering standard for railway bridges developed in 1919, to more than 3,500 standards, codes & related products today. Headquartered in Canada, with a global footprint of more than 30 labs and offices across Europe, Asia and North America, CSA Group tests, inspects and certifies a wide range of products - from every day househould items to leading edge technology-to meet exacting requirements for safety, performance and environmental impact. Our employees take pride in making a difference in people's lives through the work that we do. We're looking for people like you to help make it happen.

Job Summary: PRIMARY FUNCTION

Works within the core accounting team, under the Canadian Standards Association’s Finance Function. Primary function is to perform: Vendor invoice processing; Cash settlement transactions (including vendor payments and transfers of cash); and Addressing accounts payable and vendor payment matters

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Vendor invoice processing
• Cash settlement transactions (including vendor payments and transfers of cash)
• Addressing accounts payable and vendor payment matters
• Responsible for daily preparation, verification and inputting of approved invoices into SAP/Workday AP module.
• Approved invoices consist of vendor invoices associated with purchase orders, vendor invoices without purchase orders, employee travel expense reports and refunds to accounts receivable customers.
• Responsible for ensuring vendor invoices for services extending over a period of time or for goods not yet delivered are set up as prepaid expenses and the respective amortization schedule is created.
• Responsible for proper selection of invoices for weekly or bi-weekly payment and the subsequent payment and distribution through one of the following methods: cheque, Bill Pay (web service) RBC/BofA EFTs and Wires.
• Responsible for selection of appropriate bank account from which payments are to be made (depending on payment currency, paying legal entity, etc.).
• Responsible for logging and maintaining a summary sheet for cheque printing control which is reviewed and signed off by management (Standards only).
• Ensures proper backup is attached for all payments/cheques in excess of $20,000 that are forwarded to management personnel for approval.
• Responsible for data transferred from concur to workday/SAP successfully, including employee Concur travel/P-card entries. Inform related parties for any issue/errors.
• Responsible for having knowledge of and ensuring compliance with Finance policies and procedures affecting the accounts payable and cash settlement functions and others relevant.
• Addresses Canadian Standards Association vendor enquiries, following up with the vendor and Canadian Standards Association personnel in Procurement and other departments, as required.
• Expected to assist external auditors and PST/HST auditors in the retrieving and explaining of paid vendor invoices.
• Responsible for entering journal entries (parked documents) in SAP and Record Ad Hoc Bank Transactions in Workday (Cash Journal Entries), as required.
• Responsible for reviewing, analyzing, investigating and resolving items in the GR/IR account which do not clear promptly (only for SAP.
• Responsible for providing a weekly forecast of cash requirements to the Treasury function and to assist with Cash Management.
• Purchase/Sell/transfer funds as needed to support account balances on a weekly basis in RBC and BOFA to facilitate these cash needs.
• Responsible for informing Finance Manager of large amounts that need to be accrued on a monthly basis (based on knowledge of large invoices not entered at Month-end)
• Responsible for obtaining a list of cleared cheques through RBC and performs on-line clearing on a daily basis (SAP only).
• Liaises with bank staff on legitimacy of cheques processed through RBC.
• Expected to be vigilant of signs of cheque fraud.
• Prepares and verifies bank deposit for U.S. and Cdn. Cheques on a daily basis.
• Responsible for properly maintaining the accounting records according to Canadian Standards Association policies and procedures which include but are not limited to monetary transactions, supplier invoices, SAP vendor change form, supporting docs e.g. cheques, approvals etc.
• Support the general accounting and reporting team with analysis and reporting activities From time to time, will assist the Finance Manager and other departments with ad-hoc projects and activities on an as-needed basis.

WORKING RELATIONSHIPS

Reports to Finance Manager or equivalent. Works with and communicates with external vendors, banks and Canadian Standards Association personnel, as required.

DIMENSIONS

Participates in the Canadian Standards Associations incentive targets. Responsible for ensuring the Workday/SAP/Email inbox is cleared on a timely basis and maintained current. Responsible for ensuring the AP inbox/AP drive containing vendor invoices is actioned on a daily basis and maintained current.

WORK ENVIRONMENT

Expected to work from the office based on the schedule as agreed with team and within Company guidelines and policies and utilize tools provided (phone, personal computer with extended screen) Expected to work past normal working hours on occasion with rest of Finance team (i.e. in preparation for and during annual financial statement audit [March through May] and occasionally at Month-end).

EDUCATION AND EXPERIENCE

Post-secondary education, preferably Accounting or Finance related A minimum of 2 years of related experience Requires working knowledge of one or more of the following computer applications: SAP (AP, GL, AR), Workday, BOFA, Bill Pay (web service) RBC, and Concur.

As per the collective agreement, the starting bi-weekly pay rate for an Accounts Payable Administrator is $2,346.20 CAD gross.

CSA Group reserves the right to determine the appropriate level and pay step within the band, and this will depend on factors such as education, licenses, certifications and experience.

CSA Group is an Equal Opportunity Employer and is committed to diversity, equity, and inclusion. We prohibit discrimination and harassment of any kind based on any grounds stipulated by applicable laws. We are an organization where opportunities are based on skills and abilities, and differences are respected and valued.

Please contact us at [e-mail] if you require accommodation in the interview process.

The Canadian Standards Association (CSA) is a global organization dedicated to safety, social good, and sustainability. We are a leader in developing standards that support a safer, more resilient world. Our mandate is to hold the future to a higher standard. At CSA, we excel in addressing emerging, complex issues and technologies through the development of standards that make a meaningful impact. CSA is a not-for-profit standards organization that advances the well-being of people and communities through the development of standards for both public and private sectors. We are leaders in standards research, development, education, and advocacy. Our work is powered by a network of more than 11,000 members and technical experts who collaborate to improve safety, health, environmental protection, and economic efficiency in Canada and around the world 3000+ Published Codes and Standards We develop standards for Canada, the U.S. and beyond in 12 areas of focus. 100+ Years of Shaping Outcomes An internationally recognized non-profit organization improving lives for over a century. 11,000+ Members and Technical Experts Our volunteers collaborate to develop consensus-based standards.