Clerk, Accounts Payable

College-of-Physicians-; Edmonton; Hybrid; CAD 48,000 - 59,000; Full time

Benefits offered by this job

Benefits package

Pension plan

Job summary

The College of Physicians and Surgeons of Alberta (CPSA) is seeking an Accounts Payable Clerk to process payables, including cheques and EFTs, and to support the accounting team with journal entries and credit card transactions. The role requires a post-secondary accounting diploma and at least one year of related experience, with strong communication and organizational skills.

A hybrid work arrangement may be considered after probation, and successful candidates will provide a Criminal Record

Qualifications

• Post secondary diploma in accounting or equivalent.
• 1 year of related accounting experience.

Responsibilities

• Handle day-to-day accounts payable tasks including vendor invoices and payments.
• Prepare and process payments (cheques, EFTs) and maintain records.
• Enter journal entries and credit card transactions, with proper documentation.

Skills

Communication

Customer focus

multitasking

Education

Post secondary diploma in accounting

1 year accounting experience

Tools

Microsoft Dynamics

BI360

CoreIntegrator

Job description

Clerk, Accounts Payable works independently to process payables including cheques and electronic funds transfers. The Accounts Payable Clerk also provides assistance to the Accounting department with entering journal entries and credit card transactions.

KEY RESPONSIBILITIES

• Perform the day-to-day Accounts Payable function for the department:
  • Compile vendor invoices and provide for coding and payment authorization
  • Ensure complete vendor management records are collected, set up, and accurately managed for processing payments
  • Follow up to ensure SIN is obtained for preparation of vendor payments
  • Review coding of invoices for accuracy and process payments
  • Prepare and process payments including cheques and electronic funds transfers (EFT), and distribute cheques and EFT notices
  • Prepare wire payment details in ScotiaConnect
  • Maintain expense workflows and administrative screens in the electronic workflow software
  • Update quarterly Administration and Finance & Audit Committee forecast working papers with actual expenses incurred. Support preparation of audit sample requests
  • Prepare routine government remittances
  • Assist with preparation of T4s for committee members and councillors
  • Review interface transactions between internal databases and accounting system to ensure accuracy and follow-up on errors identified
  • Provide back-up to the Accounting Assistant when required
• Prepare and enter journal entries, including credit card transactions, and ensure appropriate documentation for credit card expense forms. Reconcile credit card statement details.
• Prepare committee honorariums with appropriate withholdings applied and maintain corresponding database
• In support of continuous quality improvement, review and make recommendations to update process or procedures within the program and assist with testing transactions and systems.
• Other duties as required

QUALIFICA TIONS

• Required Minimum Qualifications:
  • Post secondary diploma in accounting or equivalent
  • 1 year of related accounting experience
• Preferred Qualifications and Experience:
  • Good communication skills with a strong customer focus
  • Intermediate Microsoft Office or Office365 skills
  • Strong organizational skills with the ability to multitask and prioritize
  • Exceptional attention to detail and time management
  • Experience with Microsoft Dynamics, BI360, and CoreIntegrator is an asset.

SALARY

The annual salary for this position is $53,816 and includes a comprehensive benefits package and pension plan.

During the 90-day probationary period, the successful candidate will be required to work from CPSA's downtown Edmonton office. At the conclusion of a successful probationary period, a hybrid work arrangement may be considered.

Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA.

We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted.

CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status.

CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.