Account & Creative Coordinator

Bilō Media Group; Vancouver; Hybrid; CAD 48,000 - 62,000; Full time

Job summary

Bilō Media Group is a Vancouver-based agency specializing in performance and creative marketing. The role focuses on managing creative output, primarily Meta ads, while coordinating between client, media buying, and creative teams.

You will script video ads, plan shoot days, and ensure campaigns and emails are delivered on time, liaising with founders and contractors as needed.

Qualifications

• Approximately 2 years in marketing, creative, production, or in-house, juggling several projects.

Responsibilities

• Write briefs for Meta and for email; influencer briefs belong to our influencer team lead, though you may support.

Skills

Strong writer

Excellent editor

Organized

Client communication

Budget management

Project management

Agency experience helpful

Tools

Klaviyo

Figma

Job description

Bilō Media Group is a Vancouver performance and creative marketing agency. We run paid social, paid search, email marketing, and influencer management for a wide variety of premium consumer brands, from sauna and cold plunge to automotive to e-commerce. We make exceptional creatives that blend taste with performance.

This is a step-up role. We are looking for someone with a couple of years in marketing experience who wants to work agency side: more brands, faster cycles, and real production work. Agency experience helps, but we care more about how you work. You need to be a sharp writer, relentlessly organized, and comfortable talking to clients and contractors without being handled.

To see our latest work and get a better sense of who we are, visit https://bilomediagroup.com/

The Role

You run the day to day of our creative output, and the centre of gravity is our biggest service, Meta ads: writing ad scripts, briefing contractor editors and designers, helping plan shoot days, and keeping the client, the creative team, and the media buying team in sync so nothing falls through the cracks. One day you are scripting a video ad and mapping out a client's monthly email campaign, the next you are on a shoot chasing an editor's final cut, then walking a client through last month's numbers and what we are changing because of them.

You work directly with the founders, who set direction and handle contracts and rates. You keep the machine running and flag what needs a decision.

What you'll own

Every service line involves managing contractors, budgets, and timelines. You write the briefs for Meta and for email; influencer briefs belong to our influencer team lead, though you may support.

Paid ads (Meta)

• Write scripts for video ads and creative briefs for static ads, using our ad libraries and systems
• Source new ad formats and keep our creative systems, docs, and SOPs sharp
• Manage editors and designers on revisions, quality, and deadlines, along with budgets
• Coordinate between the client, media buying team, and creative team on deliverables, objectives, and changes
• Go over campaign analytics with the media buying team, and handle client questions and objections

Video production

• Attend shoots in person around Vancouver to support production
• Manage videographers, editors, and motion graphic designers on availability, revisions, and delivery
• Ideate monthly campaigns and write strategy briefs for client email programs
• Brief and manage our graphic designers through revisions to delivery, owning budgets and timelines
• Take final designs from Figma into Klaviyo and handle the full technical setup: campaigns, flows, pop-ups, and scheduling
• Source new reference examples and keep our email systems and SOPs fresh

You will not be designing the emails yourself, though a design background and design skills are welcome here.

Influencer marketing

• Manage our influencer team lead on program quality, timelines, and results
• Refine our influencer systems and SOPs as the service grows
• Support influencer brief writing when needed (our team lead owns it day to day)

Agency operations

• Own project timelines across all service lines so monthly deliverables arrive on time, every time
• Run client updates and milestones, and attend client meetings
• Represent BMG at in-person networking events in Vancouver

What we're looking for

• Roughly 2 years in marketing, creative, production, or in-house, juggling several projects at once
• A strong writer and an even sharper editor: briefs, scripts, and client updates come easily, and you can tell good copy from bad instantly
• Experienced in directing freelancers or contractors, and comfortable holding them to quality, deadlines, and budgets
• Extremely organized: you own timelines, follow up without being asked, and hate dropped balls
• Confident managing and communicating with a wide variety of clients: meetings, updates, milestones, events
• Based in Metro Vancouver and able to attend shoots, meetings, and events in person

Bonus points for:

knowledge of Meta ads (this one is huge), Klaviyo or a comparable ESP, video production or shoot-day experience, a design background or design skills, influencer program management, social media content creation, or direct-response copywriting.

Compensation & growth

$48,000 to $62,000 CAD per year, placed by experience, with annual compensation reviews. This is a long-term seat, and we want your pay to climb year over year as your impact does. Hybrid: flexible remote work plus in-person days in Vancouver. Start date: immediate.