Academic Portfolio Administrator (Temporary)

CGI Njoyn; Brampton; Hybrid; CAD 69,000 - 88,000; Full time

Job summary

An established industry player is seeking an Academic Portfolio Administrator to join their dynamic team. In this pivotal role, you will be responsible for managing and coordinating the administrative functions of the Associate Dean’s portfolio, ensuring efficient workload planning and resource allocation. Your expertise in problem-solving, analytical thinking, and communication will be crucial in optimizing processes and addressing challenges. This hybrid position offers a collaborative environment where your contributions will directly impact academic operations and enhance the educational experience for students and faculty alike. If you thrive in a fast-paced setting and are passionate about supporting educational initiatives, we invite you to apply.

Qualifications

• 5 years of experience in an administrative/project management role.
• Proficient in computerized databases and spreadsheets.
• Familiarity with college systems is preferred.

Responsibilities

• Manage administrative functions of the Associate Dean’s Portfolio.
• Coordinate human resource activities for faculty and staff.
• Analyze workload data and optimize resource allocation.

Skills

Analytical Skills

Problem Solving

Critical Thinking

Communication

Detail-oriented

Education

3-year diploma or degree in Business Administration

Communications

Project Management

Tools

Microsoft Excel

Tableau

PeopleSoft

DCU

SAL

Job description

The Academic Portfolio Administrator (APA) is a member of the Faculty’s Administrative Team and is accountable for proactively managing the administrative functions of the Associate Dean’s (AD) Portfolio. Under the direction of the AD, the APA proactively coordinates processes that include workload planning (enrolment planning, course and faculty scheduling, human resource assignments, payroll, space and resource allocation, curriculum-related processes, external liaising and financial and data analysis and reporting. The APA is required to organize and expedite the flow of work through the AD’s office and to have a thorough understanding of academic operations, human resources principles and resources allocation to act on behalf of the AD, as appropriate, and to escalate matters when necessary.

What You’ll be Doing

• Proactively researching, planning, coordinating and executing day-to-day operational processes within the portfolio of the AD with respect to workload planning.
• Coordinating and administering human resource activities for their portfolio/cluster which may include workload assignments for full-time and contract faculty and staff, including teaching and non-teaching assignments.
• Accountable for payroll documentation for faculty contracts, non-teaching academic contracts, part-time support/student contracts and special payments for guest lecturers.
• Managing and analyzing accuracy and integrity of workload data utilizing multiple college systems (DCU, SAL and PeopleSoft) and planning documents.
• Collecting, interpreting and analyzing detailed scheduling data to optimize student, faculty and space resources.
• Identifying faculty and staff workload, scheduling and accommodation issues that contravene the Collective Agreements, and in consultation with the AD and/or stakeholders seeking to rectify issues.
• Acting as the first point of contact for internal and external inquiries to the AD, including student complaints.
• Analyzing and providing projected forecasts for class/specialized space hours required for budgeting purposes.
• Developing and implementing procedures to improve and effectively streamline processes within the faculty, including beta-testing and collaborative consultation with stakeholder colleagues.
• Collaboratively planning various short and long-term academic projects, industry projects and/or special events (e.g. Dual Credit programs, workshops, PEQAB proposals, program reviews and accreditations, conferences, etc.).
• Performing other related duties, as assigned.

About You

You have a highlycollaborativespirit and thrive on supporting your team and have ability to also act independently and take initiative to establish and achieve collective goals.

Your sharp problem solving, analytical and critical thinking skills, along with your detail-oriented nature, allow you to solve challenges in creative ways.

You communicate with discretion, confidentiality, diplomacy, and exercise sound judgement.

You are proficient with computer technology including computerized databases, spreadsheets and word processing and are adaptable in an evolving technical landscape. High proficiency with Microsoft Excel is required and experience with Tableau is considered an asset.

The successful candidate will also meet the following qualifications:

• 3-year diploma or degree in Business Administration, Communications, Project Management, or related field
• 5 years of related experience in an administrative/project management role, preferably in a post-secondary environment (equivalency will be considered)
• Proficient with computer technology including, but is not limited to, computerized databases, spreadsheets and word processing skills
• Familiarity with college systems (preferred)

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives.Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity, and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit: Why Work at Sheridan

Other Details
Faculty/Department: Faculty of Applied Science and Technology
Primary Work/Campus Location: Davis (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position | On-site at least 3 days/week
Reference #:J0425-1120
Employee Group: Administrative
Payband: NJ
Salary Range: $69,924 - $87,405
Application Deadline: May 9, 2025
Application Details: This is a temporary position that may continue up to May 1, 2026

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.