Academic Administrative Assistant - Pediatrics

University of Alberta Careers; Edmonton; On-site; CAD 42,000 - 55,000; Full time

Job summary

University of Alberta Careers is seeking an Administrative Assistant for the Department of Pediatrics. The role is in-person at North Campus Edmonton, with hybrid eligibility after one year. You will support faculty by managing schedules, coordinating correspondence, and keeping research and academic activities on track.

The ideal candidate thrives in a fast-paced environment, works independently, and enjoys being part of a supportive team that advances pediatric care, research and education.

Qualifications

• Experience coordinating schedules for faculty or teams.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage faculty and department schedules and appointments.
• Coordinate correspondence and administrative support.
• Support teaching, research and clinical initiatives within pediatrics.

Skills

Organizational skills

Communication

Confidentiality

Time management

Education

Post-secondary education in admin/related field

Tools

Microsoft Office

Calendar management

Job description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is in-person at North Campus Edmonton. It is eligible for the University of Alberta hybrid work program after 1 year.

The Department of Pediatrics at the University of Alberta is a leading centre for pediatric education and research in Canada. In partnership with the Stollery Children’s Hospital and community pediatrics across Northern Alberta, we provide exceptional care for children, youth, and families. Guided by our values of compassion, growth, and health equity, our team advances pediatric care through innovative research, accredited training programs, and unique learning opportunities led by dedicated faculty.

Reporting to the Academic Administrative Team Lead, the Administrative Assistant position will support faculty members by managing schedules, coordinating correspondence, and keeping research and academic activities on track. You’ll balance multiple priorities with professionalism and confidentiality while supporting teaching, research, and clinical innovation work across pediatric subspecialties.
We’re looking for someone who thrives in a fast-paced environment, works well independently, and enjoys being part of a supportive team. If you’re eager to use your organizational skills to make a difference in pediatric care, research, and education, we’d love to hear from you!