Administrator, Post Graduate Medical Education

University of Alberta; Edmonton; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work arrangement

Comprehensive benefits package

Job summary

The University of Alberta is seeking a skilled PGME administrator to support residency expansion, distributed sites, and academic administration at North Campus Edmonton and RAH. You will coordinate electives, trainee applications, assessments, and awards, while ensuring smooth operations and confidentiality.

Hybrid role with some travel to rural learning sites; strong communication and organizational skills are essential to manage busy schedules and diverse stakeholders within the PGME team.

Qualifications

• Undergraduate degree or equivalent in a related field; post-secondary certificate acceptable at minimum.
• 3-5 years in medical education or academic administration; post-secondary admin experience is a plus.
• Strong proficiency with MS Office and Google Apps; familiarity with Cascade and Campaign Monitor is an asset.
• Excellent written and oral communication; capable of minute taking and maintaining confidentiality.

Responsibilities

• Supports the Regional PGME Expansion Lead and collaborates with PGME leadership on residency expansion priorities.
• Serves as primary administrator for PGME trainees at the Royal Alexandra Hospital site.
• Coordinates electives, trainee applications, and assessments; tracks program completion status (CCTs, NERs, CCAs).
• Manages annual PGME Awards processes and related funding/awards for trainees, admin, and faculty.
• Supports PGME leadership on special projects, meetings, and government reporting.
• Coordinates logistics for major PGME events and communications, including newsletters and distribution lists.
• Acts as PGME system superuser for Cascade, Campaign Monitor and FARM.
• Collaborates with committees and working groups within PGME.

Skills

Organizational skills

Interpersonal skills

Editorial and proofreading

Attention to detail

Communication skills

Discretion and confidentiality

Minute taking

Education

Undergraduate degree in a relevant discipline

Post-secondary business administration certificate

Tools

MS Word

PowerPoint

Excel

Google Apps

Cascade

Campaign Monitor

Adobe Acrobat Pro

Zoom

Job description

Job Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location

This role is hybrid with a mix of remote and in-person work at North Campus Edmonton and the Royal Alexandra Hospital (RAH).

Some travel to distributed or rural learning sites may be required. Working hours can be up to 18:00 as needed to support meetings and events.

Are you looking for a position where you can work on something different each day? Do you like working with different groups of people? Apply to join the Postgraduate Medical Education (PGME) Team and advance your administrative career in a leading School of Medicine.

Working in a collaborative environment, this position provides administrative support for residency expansion, distributed sites, academic administration, special projects, and other initiatives within the PGME office.

Responsibilities

• Supports the Regional PGME Expansion Lead; collaborates with them and other PGME leadership in the development of residency expansion priorities and activities
• Supports distributed site processes, including orientations, evaluation processes, accreditation reviews, and more; primary RAH site administrator for PGME trainees
• Facilitates a wide variety of academic administrative processes, including electives, sponsored trainee applications, and assessments; collects, monitors, and verifies program completion status (e.g. CCTs, NERs, CCAs)
• Coordinates the annual PGME Awards processes, including program/department-specific funded/endowed awards for trainees and PGME-specific awards for trainees, administrators, and faculty
• Collaborates with, and provides support to, the PGME Leadership, including on special projects with the three PGME Team Leads, clinical teaching payments, government reporting, and more
• Orchestrates the logistics for major annual and recurring PGME events
• Leads PGME Communications, such as curating/drafting newsletter content, making creative/aesthetic design choices, and ensuring the integrity of distribution lists
• PGME superuser for various software tools and platforms (e.g. Cascade, Campaign Monitor, FARM)
• Collaborates with, attends, and supports a number of PGME committees, subcommittees, working groups, and standing meetings

Qualifications

• Undergraduate degree in a relevant discipline preferred; minimum, post-secondary business administration or related certificate. Equivalent combination of education and experience will be considered
• 3-5 years of experience in a medical education and/or academic environment; involvement in post-secondary education at an administrative level an asset
• Three (3) years of increasingly responsible administrative experience
• Computer proficiency in a Windows environment using MS Microsoft applications (Word, PowerPoint, Excel)
• Advanced experience with Google Apps (Mail, Drive, Docs, Sites, Calendar, Meet)
• Familiar with a variety of other electronic platforms and software an asset (e.g. Zoom, Adobe Acrobat Pro, Cascade, Campaign Monitor, etc.)
• Excellent interpersonal skills with the ability to interact and work with diverse individuals and organizations
• Excellent editorial and proofreading skills
• Exceptional written and oral communication skills; experience taking minutes
• Strong accuracy and attention to detail
• High level of tact and discretion; must be able to maintain absolute confidentiality
• Strong organizational and planning skills
• Proven ability to prioritize and manage multiple and diverse tasks under minimal supervision
• Ability to take initiative and exercise sound judgment
• Ability to deal with a complex work environment
• Good working knowledge of the University of Alberta, PGME, and AHS/RAH policies, procedures and guidelines an asset

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

About Us

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Néhiyaw (Cree), Niitsitapi (Blackfoot), Métis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Métis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Métis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more .

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

About The Team

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.