#3359 – Scheduling Administrator

Rivercity Inclusion Society; Campbell River; On-site; CAD 32,000 - 41,000; Full time

Job summary

Rivercity Inclusion Society is seeking a Scheduling Administrator in Campbell River for a Temporary Full Time role. You will support program supervisors by filling staff vacation coverage and backfilling absences, using scheduling software to assign casual staff, and maintaining up-to-date contact details.

The position requires post-secondary education in Office/Business Administration, at least three years in admin roles, and strong MS Office skills.

Qualifications

• One year of post-secondary in Office Administration, Business Administration, or equivalent.
• Minimum three years of work experience in an administrative role.
• Intermediate computer skills and experience using MS Office Suite required.
• Consent to criminal record check and negative TB test results.

Responsibilities

• Scheduling staff using scheduling software to fill shift vacancies.
• Contact relevant staff to fill temporary staffing shortages per the collective agreement.
• Maintain regular contact with casual staff and keep contact details up to date.
• Input data into scheduling software and follow established procedures.
• Receive shift cancellations and backfill gaps.
• Perform data entry and word processing tasks.
• Assist with scheduling software updates.
• Use professional communication when sending emails or texts.
• Answer calls related to employee scheduling and inquiries.
• Compile and distribute weekly call-out list.

Skills

Scheduling software

Staff scheduling

Communication

Data entry

MS Office

Education

Post-secondary in Office Administration/Business Administration

Tools

MS Office Suite

Job description

Temporary Full Time
37.5 hours per week
Monday through Friday
8:00am – 3:30pm
Until return of the incumbent

Rate of Pay

$26.49 hourly

Location

ADMINISTRATION

Requirements

One year of post-secondary in Office Administration, Business Administration, or equivalent. Minimum three years of work experience in an administrative role. Intermediate computer skills and experience using MS Office Suite required. Consent to criminal record check and negative TB test results.

Qualifications / Knowledge / Skills

The Scheduling Administrator is responsible for supporting Program Supervisors in the filling of staff vacation coverage or extended absences throughout the calendar year based on established guidelines.

• Using scheduling software, schedules casual staff to fill shift vacancies
• Based on the collective agreement, contacts relevant staff to fill temporary staffing shortages
• Maintains regular contact with casual staff, ensuring availability and contact details are kept up to date
• Inputs data into scheduling software and following established procedures
• Receives shift cancellations from supervisors and backfills gaps
• Performs data entry and word processing functions
• Assists with scheduling software updates
• Uses professional communication when sending emails or text messages
• Answers the phone and inquiries relating to employee scheduling
• Compiles and distributes weekly call-out list

Union Status

Community Living Services Collective Agreement