Scheduling Clerk (TFT 1.0 FTE)

The Royal; Ottawa; Vor Ort; CAD 42.000 - 64.000; Vollzeit

Zusammenfassung

The Royal in Ottawa is seeking an organized Scheduling Office Clerk to support staffing across programs. You will enter data in the UKG system, generate reports, and coordinate leaves and master schedules under supervision.

You will work closely with Program Managers, ensure adherence to collective agreements, maintain timely communications, and help with payroll corrections and timecard generation. A detail-oriented, proactive approach is essential.

Qualifikationen

• OSSD or equivalent required.
• Minimum six months’ recent experience with a computerized staff scheduling system is required.
• Typing and data entry skills. Familiarity with MS Office software.
• Good attention to detail.
• Familiar with scheduling guidelines in collective agreements and the Employment Standards Act.
• Good oral & written communication skills.
• Demonstrated positive & productive interpersonal skills.
• Good organizational skills with ability to prioritize and multi-task.
• Ability to work under pressure when required to meet deadlines
• Attention to detail and ability to work independently.
• Experience in payroll preparation.
• Current with WHMIS training and fire demo (within past 12 mths).
• English level A- is required; bilingual (French/English) is considered an asset.

Aufgaben

• Collaborates with Program Managers to ensure staffing of the hospital is maintained cost-effectively.
• Maintains and enters data into the UKG staffing system under supervision.
• Provides requested reports, schedules and rotations via electronic scheduling software.
• Processes staffing requests from Program Manager for leaves and master schedule changes.
• Tracks vacancies and follows up with Program Managers biweekly for changes and new hires.
• Identifies staffing replacement problems and informs Program Managers and Supervisor.
• Liaises with OHSS regarding employees on leave, modified work and accommodation.
• Assists with payroll errors, corrections and timecard generation.
• Assists in development and maintenance of master schedules for units; inputs clerical information.
• Produces vacation schedules and posts planners; organizes yearly blitz as directed.
• Maintains knowledge of collective agreements (ONA, CUPE, OPSEU) and seniority for scheduling.
• Conducts orientation of new scheduling office staff.
• Ensures a respectful workplace per ROHCG policy.
• Operates in line with ROHCG policies and scheduling guidelines.

Kenntnisse

Typing and data entry

MS Office proficiency

Attention to detail

Organizational skills

Communication skills

Time management

Interpersonal skills

Payroll processing experience

English proficiency

Bilingual (French/English) asset

Ausbildung

OSSD or equivalent

Tools

UKG scheduling software

Payroll system

MS Office

Jobbeschreibung

Key Responsibilities

• Collaborates with the Program Managers to ensure adequate and appropriate staffing of the hospital is maintained throughout the designated programs in a cost-efficient manner.

• Maintains and enters data into the UKG staffing system under the direction of the Supervisor, Central Scheduling Office.
• Provides requested reports, schedules and rotations via electronic scheduling software.
• Processes staffing requests from Program Manager for leaves and master schedule changes.
• Track vacancies and follows up with Program Managers biweekly for any changes, movements, terminations, new hires, etc.
• Identifies staffing replacement problems as they arise and informs Program Managers and Supervisor, Central Scheduling Office.
• Liaises with OHSS and the Program Manager regarding employees on leave, modified work and accommodation.
• Assists with payroll errors, corrections and timecard generation.
• Assists the Program Managers in development and maintenance of master schedules for their units. Inputs clerical information in the system.
• Produces vacation schedules, provides planners three times a year to post on all units as well as organizing a blitz once a year under the direction of the Supervisor, Central Scheduling Office.
• Maintains current knowledge of Collective agreements (ONA, CUPE and OPSEU) and seniority for scheduling.
• Conducts the orientation of new scheduling office staff.
• Ensures a work environment that is conducive to the ROHCG Respectful Workplace policy.
• Functions in accordance with policies, procedures and guidelines of the ROHCG as well as specific staffing office guidelines.

Qualifications

• OSSD or equivalent required.
• Minimum of six months’ recent experience with a computerized staff scheduling system is required.
• Typing and data entry skills. Familiarity with MS Office software.
• Good attention to detail.
• Familiar with scheduling guidelines in collective agreements and the Employment Standards Act.
• Good oral & written communication skills.
• Demonstrated positive & productive interpersonal skills.
• Good organizational skills with ability to prioritize and multi-task.
• Ability to work under pressure when required to meet deadlines
• Attention to detail and ability to work independently.
• Experience in payroll preparation.
• Current with WHMIS training and fire demo (within past 12 mths).
• English level A- is required in oral comprehension, expression, reading, and writing. Bilingual (French/English) is considered an asset.

Language Requirements

• English level A- is mandatory in oral expression, comprehension, reading & writing. Bilingual (French/English) is considered a strong asset.