2026-Executive Assistant - Finance and Registration - FT Reg

Sobkow Technologies Inc.; Brandon; On-site; CAD 58,000 - 71,000; Full time

Job summary

Sobkow Technologies Inc. is seeking an Executive Assistant to the Vice-President (Administration & Finance) for a full-time role in Brandon, Manitoba.

You will provide confidential administrative support, coordinate the VP's calendar, arrange meetings, and prepare materials for committees. The position requires a one-year certificate in Office Administration and a minimum of three years' experience, with strong interpersonal and organizational skills, discretion, and proficiency in office

Qualifications

• One-year certificate in Office Administration or similar program.
• Minimum of three years' experience in a comparable position.
• Experience in a post-secondary institution, public sector, or unionized environment is an asset.
• Discretion when handling confidential information is vital.
• Strong interpersonal, organizational and time management skills; ability to work collaboratively.
• Proficiency in office software is critical; must manage multiple tasks efficiently.

Responsibilities

• Provide high-level confidential administrative support to the VP A&F.
• Coordinate the VP's schedule, meetings and appointments.
• Prepare meeting materials and maintain confidential files.
• Assist with committee materials, meeting facilities, catering, and distribution of minutes.
• Support reports, presentations and maintain the office website.
• Assist with data collection and FIPPA-related requests; redact information as directed.
• Perform general office duties and other duties as assigned.

Skills

Discretion with confidential info

Interpersonal skills

Organizational skills

Time management

Collaboration

Communication

Education

One-year certificate in Office Administration

Tools

MS Office proficiency

Job description

2026-Executive Assistant - Finance and Registration - FT Reg

Duties and Responsibilities

The Executive Assistant to the Vice-President (Administration & Finance) (VP A&F) provides high-level, confidential administrative support and serves as a liaison between the VP's office and internal and external stakeholders. The Executive Assistant is responsible for coordinating the schedule of the VP (A&F), arranging meetings and appointments, preparing relevant meeting materials, maintaining confidential files, responding to general inquiries, and managing contact listings. The role provides administrative support through the preparation of committee materials, organization of meeting facilities, coordination of catering services, editing and distribution of meeting minutes, assistance with reports and presentations, and maintenance of the office website. This position also supports compliance-related functions such as FIPPA requests, assisting with data collection, redacting information as directed, and preparing correspondence. General office duties are required, along with providing administrative support on key committees and other duties as assigned.

Qualifications

To be considered for this role, candidates must possess a one-year certificate in Office Administration or a similar program, along with a minimum of three years' experience in a comparable position. A combination of relevant education and experience may also be considered. Experience within a post-secondary institution, the public sector, or a unionized environment is considered an asset. The ability to exercise discretion when accessing or handling confidential information is vital. Candidates must demonstrate strong interpersonal, organizational, and time management skills, and be able to work collaboratively with both internal and external stakeholders. Proficiency in office software is critical, and success in this role requires a high level of professionalism, attention to detail, and the ability to manage multiple tasks efficiently.

Salary: Excluded Support Staff III (ESS - III) position with a salary of $64,584.00 per annum.