Senior Occupancy Planner

JLL; São Paulo; On-site; BRL 180,000 - 240,000; Full time

Job summary

JLL in São Paulo is seeking a Senior Occupancy Planner to support occupancy strategy and space management within our corporate workplace programs. You will partner with Portfolio Strategy and client teams to drive integration with relocation, project and facilities management, serving as the main contact for planning process quality and workplace design across your AMER portfolio.

You will validate headcount projections, develop 1-5 year scenarios, analyze occupancy metrics, and report on supply

Qualifications

• Bachelor's degree required.
• 5-8 years in a corporate real estate environment.
• Experience in space/occupancy planning at a strategic level.
• Proficient in CAFM systems and Bluebeam.
• Strong Excel skills for headcount and space demand analysis.
• Ability to convey planning strategy in written formats with data and floor plans.

Responsibilities

• Support occupancy strategy and space management within corporate programs.
• Partner with Strategy teams to analyze portfolio and optimize space.
• Develop occupancy scenarios and track headcount metrics.
• Coordinate migration plans and sequencing of moves.
• Ensure compliance with space policies and reporting.
• Collaborate with Facilities and SDI for data validation and timing.

Skills

Project Management

Data analysis

Communication

Stakeholder management

Education

Bachelor's Degree

Tools

CAFM systems

Bluebeam

Microsoft Excel

Office tools

Job description

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As Senior Occupancy Planner, you will support the clients occupancy strategy and space management within the framework of corporate workplace programs, metrics, and real estate strategy. Reporting to the Area Occupancy Planning Lead, you will partner closely with Portfolio Strategy and the Client's Strategic Planning team, driving integration with relocation management, project management, and facilities management functions. You will serve as the single point of contact for quality control in terms of consistency in planning processes, procedures, and protocols, as well as workplace design solutions for your portfolio. You will understand the planned 1-5 year real estate strategy for all buildings and businesses in your portfolio, acting as the main point of contact for occupancy planning initiatives and their implementation for your specified AMER area.

Apply and validate finance-approved top-down headcount projections by business unit for a rolling three-year planning horizon, partnering with the OP Client and Portfolio Strategy team to analyze the client's portfolio and identify opportunities to optimize space.

Develop occupancy scenarios to support business and GREG requirements, analyze occupancy and attendance metrics.

Track and report projected versus actual headcount by organization, developing city and site-specific occupancy strategies with GREF Leadership and client occupancy planning.

Report current and forecasted supply and capacity for a rolling three-year timeframe, collect preliminary program requirements for each organization and team, and develop migration plans and sequencing of org-level moves.

Develop stacking diagrams of current and future state based on three-year headcount forecasts, obtain organizational alignment on migration and stacking plans by partnering with client occupancy planning, and coordinate scope and phasing schedules for project implementation.

Recommend and apply space policies, standards, procedures, and protocols, educate and ensure compliance on planning and space policies, and report and maintain quarterly org-level space allocation plans

Review Site Audit Data (including seat assignments, occupancy, vacancy, labs, and equipment) and partner Facilities and SDI contacts for validation needs and timing

Required Qualifications:

• Bachelor's Degree
• 5-8 years of experience in a corporate real estate environment
• Previous experience in space/occupancy planning at a strategic level
• Proficient in CAFM systems and Bluebeam preferred
• Proficient in Microsoft Excel (pivot tables, V-Lookups, cell calculations, formulas, etc.) and headcount and space demand analysis for 1:1 and agile populations
• Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations
• Ability to work in all Microsoft Office suite software technology
• Strong Project Management skills and mindset and proficiency with project management tools.
• Familiar with AI tools and integrating them into daily workflows and deliverables.
• Ability to thrive in dynamic and ambiguous work settings.

Preferred Qualifications:

• Experience with workplace strategy is highly desirable
• Experience in matrixed leadership roles as lead Occupancy Planner
• Experience leading special, ad-hoc planning analyses
• Strong relationship management skills and ability to deal with sensitive information
• Experience facilitating communication between occupancy planners, space planners, Org Space Program Managers, and other GREF team members
• Experience incorporating occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site, and org-level allocations
• Experience supporting document development of long-range strategy incorporating occupancy strategy at building and org level
• Strong interpersonal skills and the ability to be effective working with JLL and client personnel at all levels.

Location:

Onsite

About JLL

At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and b