Project Resource Coordinator

Vigil Global; Brasil; Presencial; BRL 90 000 - 150 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Mentoring

Training

Travel opportunities

Collaborative culture

Resumo da oferta

Vigil Global is seeking a highly organised Project Resource Coordinator to join our PMO team in Brazil. You will help ensure the right people are assigned to the right projects and opportunities at the right time, coordinating across Sales, Pre-Sales, Engineering, Delivery and PMO.

You will maintain an accurate view of resource availability, allocations and forecast demand, produce dashboards, and support capacity planning to balance project commitments with team utilisation.

Qualificações

• Experience in Resource Coordination, PMO, or workforce planning.
• Experience across multiple projects and stakeholders.
• Strong planning and attention to detail.
• Advanced Excel skills and data interpretation.
• Experience producing reports and management information.

Responsabilidades

• Coordinate resource requirements across projects, sales opportunities and internal initiatives.
• Maintain an accurate view of resource availability, allocations, bookings, utilisation and future demand.
• Work closely with Sales, Pre-Sales, Engineering, Delivery Managers and Project Managers to understand upcoming resource requirements.
• Supporting the allocation and redeployment of people across projects and opportunities.
• Consolidating demand forecasts and helping maintain short-, medium- and long-term resource plans.
• Identifying potential capacity constraints, skills gaps and recruitment requirements before they impact delivery.

Conhecimentos

Resource coordination

PMO experience

Project coordination

Planning & organisation

Analytical skills

Advanced Excel

Stakeholder mgmt

Forecasting data

Reporting

English fluency

Ferramentas

Power BI

Descrição da oferta de emprego

SUMMARY:

We’re looking for a highly organised and proactive Project Resource Coordinator to join our PMO team and help ensure we have the right people assigned to the right projects and opportunities at the right time.

You’ll work across Sales, Pre-Sales, Engineering, Delivery and PMO, providing visibility of current and future resource requirements and helping us balance project commitments, pipeline demand, team capacity and utilisation.

This is a great opportunity for someone who enjoys working with data, coordinating across multiple teams and bringing structure to a fast-moving technology consultancy environment.

WHAT WILL YOU BE DOING:

As part of an agile software development team, you will:

• Coordinate resource requirements across customer projects, sales opportunities and internal engineering initiatives.
• Maintain an accurate view of resource availability, allocations, bookings, utilisation and future demand.
• Work closely with Sales, Pre-Sales, Engineering, Delivery Managers and Project Managers to understand upcoming resource requirements.
• Supporting the allocation and redeployment of people across projects and opportunities.
• Consolidating demand forecasts and helping maintain short-, medium- and long-term resource plans.
• Identifying potential capacity constraints, skills gaps and recruitment requirements before they impact delivery.
• Monitoring utilisation and highlighting under-utilised or over-utilised resources.
• Supporting bench management and workforce planning activities.
• Producing regular resource reports, dashboards, forecasts and management information.
• Supporting resource review meetings and escalating resource conflicts or risks where required.
• Helping continuously improve resource-management processes, forecasting accuracy and utilisation.

WHAT WE ARE LOOKING FOR:

• Previous experience in Resource Coordination, PMO, Project Coordination, Workforce Planning, Scheduling or a similar role.
• Experience working across multiple projects, teams and stakeholders simultaneously.
• Strong planning and organisational skills with excellent attention to detail.
• Good analytical and problem-solving skills, with the ability to interpret capacity, utilisation and forecasting data.
• Experience producing reports, forecasts and management information.
• Strong stakeholder-management and communication skills.
• Confidence working with cross-functional teams and competing priorities.
• Advanced Microsoft Excel skills.
• Experience working with resource-planning, PMO or project-management systems.
• A proactive approach, someone comfortable identifying potential problems and taking action rather than waiting for issues to arise.
• A collaborative, commercially aware and customer-focused mindset.
• Strong verbal and written communication skills in English

AWESOME BUT NOT REQUIRED:

• Previous experience within a technology consultancy, professional services or project-based environment.
• Experience with Power BI or similar reporting/dashboard tools.
• Experience supporting resource decisions around recruitment, contractors or workforce development.
• Exposure to resource-management governance, capacity planning or utilisation optimisation.
• Experience improving resource-management processes, reporting or forecasting methodologies.

WHAT’S IN IT FOR YOU?

• Be part of our collegial environment where responsibility and authority are shared equally amongst colleagues and help create our company culture.
• A culture in which we don’t criticise failure but ensure we learn from our mistakes
• An Agile environment where your ideas are welcome
• The possibility to grow and experience different projects
• Ongoing Training & Mentoring
• The possibility of travelling