Project Coordinator Event Specialist LATAM SOUTH (ID2221)

AO Foundation; São Paulo; In loco; BRL 45.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible hours/location

Social benefits

Pension contributions

Training opportunities

Descrizione del lavoro

The AO Foundation in São Paulo, Brazil seeks an Event Operations Coordinator to manage deployment, logistics, and on-site execution for educational events. You will support participants, maintain the event management system, and collaborate with local agencies and internal teams to ensure smooth event delivery.

Ideal candidates have 1–3 years in event management or project coordination, strong organizational and communication skills, and fluency in Portuguese and English.

Competenze

• Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis“.
• Proven record of professional experience in event organization or project management (1-3 years).
• Experience in medical events/course organization would be an advantage.
• Strong organizational-, project- and event management skills.
• Good communication skills and ability to build and maintain relations with Health Care Professionals at all levels and broader stakeholders.
• Good problem solving and strong analytical skills as well as proven ability to prioritize tasks.
• A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization.
• Effective Team player skills through consistent reliability and effective support.
• Knowledge and proven experience of relevant systems.
• Fluent written and verbal Portuguese and English. Fluency in Spanish will be considered as an added value.

Mansioni

• Support event deployment and logistics (pre-, on-site and post- event).
• Provide operational and administrative support for all related event activities and maintain activities in the event management system.
• Manage event participants for assigned educational events.
• Support the events execution on-site as a backup of the Event Owners.
• Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists).
• Manage the collaboration with local agencies / suppliers.
• Act as the cost expert of the events (manage the expenses).
• Drive invoice handling and P&L reporting.
• Manage CME accreditation.
• Manage compliance approval and data in Concerto.
• Manage event closing for final reconciliation.
• Assigned event(s) within in the cluster and support in managing the budget for the assigned events.

Conoscenze

Organizational skills

Project management

Event management

Communication skills

Team player

Problem solving

Analytical skills

Cross-functional teamwork

Portuguese & English fluency

Spanish valued

Formazione

Bachelor degree or Fachausweis

Strumenti

Event management systems

Concerto

Descrizione del lavoro

The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.
For more information, visit: https://www.aofoundation.org/

The AO’s educational events facilitate training and expertise across our clinical specialties such as trauma, spine, craniomaxillofacial, veterinary, and reconstructive surgery. Our regional Education Events teams are responsible for the planning, delivery, and on-site execution of all our educational events.

Workload percentage / Pensum: 100%

This role is based in São Paulo, Brazil.

Main Responsibilities

• Support event deployment and logistics (pre-, on-site and post- event)
• Provide operational and administrative support for all related event activities and maintain activities in the event management system
• Manage event participants for assigned educational events
• Support the events execution on-site as a backup of the Event Owners
• Help to facilitate smooth collaboration within Operational Teams (Event Owners and Event Specialists)
• Manage the collaboration with local agencies / suppliers
• Act as the cost expert of the events (manage the expenses)
• Drive invoice handling and P&L reporting
• Manage CME accreditation
• Manage compliance approval and data in Concerto
• Manage event closing for final reconciliation
• Assigned event(s) within in the cluster and support in managing the budget for the assigned events

Main Requirements

• Bachelor degree in relevant field (e.g., hospitality, event management, public relations, communications, marketing) or higher Education “Fachausweis“
• Proven record of professional experience in event organization or project management (1-3 years)
• Experience in medical events/course organization would be an advantage
• Strong organizational-, project- and event management skills
• Good communication skills and ability to build and maintain relations with Health Care Professional at all levels and broader stakeholders
• Good problem solving and strong analytical skills as well as proven ability to prioritize task
• A collaborative, solution-focused approach, ability to collaborate well with others and work cross-functionally across the organization
• Effective Team player skills through consistent reliability and effective support
• Knowledge and proven experience of relevant systems
• Fluent written and verbal Portuguese and English. Fluency in Spanish will be considered as an added value

We offer

• An interesting and varied job in an exciting and innovative organization
• The opportunity to be part of a highly committed international team
• Modern infrastructure
• High degree of flexibility regarding working hours and location (depending on operational requirements)
• Generous package of social benefits, including supplementary vacation days and pension scheme contributions
• Internal skills training opportunities and support for continued education