Operations and Finance Coordinator

American School of Brasilia; Brasília; Presencial; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

A leading educational institution in Brasília is seeking an Operations and Finance Coordinator to streamline financial and operational activities. This full-time role involves overseeing budgeting, compliance, and team management to support the school’s strategic objectives. The ideal candidate will have strong analytical skills, leadership experience, and fluency in both English and Portuguese.

Qualificações

• Minimum of three years of professional experience in financial management and operations.
• Proficiency in financial software and analytics tools.

Responsabilidades

• Manage daily financial operations including bookkeeping and budgeting.
• Prepare and analyze financial reports for the Business Director.
• Lead and manage multidisciplinary teams across Finance and IT.

Conhecimentos

Fluency in English

Fluency in Portuguese

Strong analytical skills

Leadership

Communication

Problem-solving

Formação académica

B.A. in Finance

B.A. in Business Administration

Ferramentas

ERP systems

Microsoft Office Suite

Financial reporting tools

Descrição da oferta de emprego

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POSITION: Operations and Finance Coordinator

WORKING HOURS: Monday to Friday, 7:45 am - 4:45 pm, with a one-hour lunch break

REPORTS TO: Business Director

TERMS OF EMPLOYMENT: This is a full-time position

POSITION OVERVIEW:

The Operations and Finance Coordinator is responsible for overseeing and streamlining the financial and operational activities of the American School of Brasília (EAB), ensuring efficiency, compliance, and alignment with the school’s strategic objectives. This role includes leadership of cross-functional teams, financial planning, procurement oversight, and people management to support a high-performing and service-oriented culture. The coordinator works closely with school leadership, faculty, staff, and external partners to support EAB's mission and strategic objectives.

JOB REQUIREMENTS:

• Education and Experience
• B.A. in Finance, Business Administration, or a related field.
• Minimum of three years of professional experience in financial management and operations, preferably within an educational or non-profit setting.
• Fluency in English and Portuguese (additional languages are a plus).
• Technical Skills
• Proficiency in ERP systems (e.g., TOTVS RM), including the ability to navigate, input, and extract data effectively.
• Proficiency in financial software, Microsoft Office Suite, and Database administration is highly desirable.
• Proficiency in financial reporting and analytics tools, such as advanced Excel or Business Intelligence tools, is highly desirable.
• Strong organizational, communication, and computer skills.
• Strong analytical and problem-solving skills.
• Keen attention to detail and the ability to work independently.
• Excellent prioritization and time management skills to handle multiple tasks and expectations effectively.
• Ability to communicate articulately and efficiently with diverse stakeholders within the organization.
• Ability to thrive in a collaborative work environment with a diverse and international community.
• Leadership and team development.
• Conflict resolution and performance feedback.
• Delegation and goal setting.
• Emotional intelligence and communication.
• Flexibility
• Availability for flexible working hours, including occasional evening and weekend work, as needed.

DUTIES AND RESPONSIBILITIES:

• Manage daily financial operations, including bookkeeping, budgeting, payroll, expense control, accounts payable and receivable.
• Prepare and analyze financial reports for the Business Director and the Admissions Department.
• Ensure tax and regulatory compliance with Brazilian laws and internal policies.
• Administer the billing process for extracurricular activities throughout the school year.
• Prepare and issue monthly management reports, including revenue and student data.
• Operational Oversight
• Supervise procurement processes and vendor relations to ensure cost-effectiveness and quality.
• Oversee security operations, ensuring a safe and functional learning environment.
• Lead the evaluation and optimization of operational processes, using data to drive decisions.
• Coordinate compliance with audits, internal controls, and risk mitigation efforts.
• Reporting and Analysis
• Generate financial and management reports as requested by various departments.
• Assist in producing monthly financial analyses to inform decision-making.
• Monitor and update accounts reconciliations to ensure accuracy.
• People Management
• Lead and manage multidisciplinary teams across Finance, Supply Chain, Security, and IT/Management Systems.
• Define team goals, delegate responsibilities, provide coaching, and conduct performance evaluations.
• Promote a positive work environment through transparent communication, professional development, and accountability.
• Support change management initiatives and help staff adapt to new processes and tools.
• Stakeholder Engagement
• Act as a bridge between school leadership, external partners, and internal departments.
• Provide clear, service-oriented communication to staff, vendors, and the school community.
• Other Responsibilities
• Support the Business Director with any additional tasks as requested.

Builds Positive Interpersonal Relationships:

• Promotes positive interactions among students, parents, faculty and staff who have differing cultural, linguistic, and national backgrounds.
• Fosters a sense of identity and pride in EAB among students, parents, faculty, and colleagues.
• Maintains an open attitude toward new ideas.
• Collaborates with a wide range of divisional and school wide teams.

Ongoing Professional Growth:

• Continuously seeks opportunities to enhance financial knowledge and skills, applying new insights to improve practices.
• Participates in relevant training, workshops, and professional development programs.
• Shares expertise and financial insights with colleagues to promote team growth.
• Sets clear professional development goals, takes advantage of learning opportunities, and stays updated on industry best practices.

Responsibilities mentioned in this Job Description are not limited to the above, and the employee may be required to perform other related activities as assigned that will contribute to the success of their Area/Division.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Primary and Secondary Education

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