Operations Analyst

UN Secretariat; Rio de Janeiro; Presencial; BRL 100 000 - 156 000; Tempo integral

Resumo da oferta

UN-Habitat is seeking an Operations Analyst in Rio de Janeiro for a six-month assignment. The role provides essential administrative and operational support to project teams, focusing on personnel, contracts, databases, and documentation to enable effective program delivery.

The ideal candidate has a Bachelor's degree in HR/Administration or related field, with at least four years' relevant work experience in Brazil, and fluency in Portuguese with working English knowledge.

Qualificações

• Bachelor's degree in Human Resources, People Management, Administration, Business Management, or related field.
• Alternatively, three additional years of relevant experience may be considered.
• Fluency in Portuguese and working knowledge of English required.
• Minimum four years' experience in HR and/or administrative/operational activities in Brazil.

Responsabilidades

• Support project implementation with comprehensive administrative and operational functions.
• Manage personnel recruitment and administration processes: contracts, renewals, workforce planning.
• Review consultant reports and support contract and payroll documentation.
• Maintain administrative, operational, and personnel databases, trackers, and reports.
• Draft official correspondence and ensure compliance with procedures; support audits and controls.
• Collect and analyze data to identify workflow improvements and inform decisions.

Conhecimentos

Data analysis

Communication

Planning

Teamwork

Integrity/Accountability

Formação académica

Bachelor's degree in Human Resources or related field

Ferramentas

MS Office Suite

Descrição da oferta de emprego

Organizational context: The United Nations Human Settlements Programme (UN-Habitat) promotes sustainable urban development and policies for adequate housing. The Regional Office for Latin America and the Caribbean (ROLAC), based in Rio de Janeiro, Brazil, focuses on developing and managing activities within the host country, supporting governments and partners in implementing urban agendas and sustainable development goals.

Job purpose: The Operations Analyst will support the implementation of UN-Habitat projects in Brazil, working collaboratively with programme, operations, and project teams. This role is crucial for achieving project objectives and organizational priorities by providing essential administrative and operational support. The analyst will contribute to the effective management of personnel, contracts, databases, and documentation, ensuring compliance with organizational procedures and facilitating strategic decision-making through data analysis and process improvements. The position is based in Rio de Janeiro for an expected duration of six months.

Responsibilities: The Operations Analyst is responsible for supporting project implementation through comprehensive administrative and operational functions. Key duties include managing personnel recruitment and administration processes, such as contract admissions, renewals, and workforce planning. The role involves reviewing consultant reports and supporting documentation for contract and payroll processes. Maintaining and overseeing administrative, operational, and personnel databases, trackers, and reporting tools to ensure data accuracy is critical. The analyst will manage documentation and filing systems for effective records management and compliance. Additionally, the position contributes to audit activities, internal controls, and compliance reviews, ensuring adherence to administrative and financial procedures. Drafting and processing official correspondence and administrative documents, collecting and analyzing data for insights, and identifying improvements in workflows are also key responsibilities.

Education: A Bachelor's degree in Human Resources, People Management, Administration, Business Management, or a related field is required. Alternatively, three additional years of relevant experience beyond the minimum requirement may be considered. Fluency in Portuguese and working knowledge of English are also required.

Work experience: A minimum of four years of experience in human resources and/or administrative and operational activities within Brazil is required. Familiarity with urban development and climate issues, as well as previous experience within the UN System, is desirable.

Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of recruitment processes, contract administration, and payroll procedures. Mastery of technological tools and online platforms. Ability to manage multiple tasks accurately and maintain compliance. Strong communication, planning, organization, and teamwork skills. Professionalism, integrity, and accountability are essential.

Required languages:

Desired languages: