Executive Operations Associate

Plona Partners; Minas Gerais; On-site; BRL 89,280 - 133,920; Full time

Job summary

A fast-growing legal recruiting firm is seeking an Executive Operations Associate to work directly with the CEO. This role requires someone who can manage the CEO's calendar, coordinate internal communications, and support recruiting processes. Ideal candidates have proven experience supporting executives, strong organizational skills, and proficiency in Microsoft Office and Google Workspace. This is an execution-first role designed for individuals looking for growth opportunities within the organization.

Qualifications

• Experience in a startup or high-growth environment.
• Ability to operate independently in a fast-paced setting.
• Strong multitasking abilities and problem-solving capability.

Responsibilities

• Manage and optimize the CEO’s calendar and communications.
• Support recruiting processes and maintain training materials.
• Coordinate internal and external communications.

Skills

Proven experience supporting executives

Strong organizational abilities

Excellent communication skills

Intermediate English proficiency

Proactive mindset

Detail-oriented

Tools

Microsoft Office

Google Workspace

Job description

💰 R$8.000 – R$12.000/month (CNPJ) + Semi-Annual Discretionary Bonus

About Plona Partners

Plona Partners is a fast-growing legal recruiting firm supporting top law firms across the United States, including AmLaw‑ranked firms and global legal organizations. We operate with a lean, high‑performance team and are on track for our most profitable year to date. Our environment is fast‑paced, collaborative, and designed for individuals seeking exposure to leadership, operations, and real business growth.

About the Role

We are hiring an Executive Operations Associate to work directly with the CEO and support the business's day‑to‑day operations.

This is not a traditional administrative role. This position is designed for someone who can:

• Execute at a high level
• Communicate across teams
• Anticipate needs before they arise
• Help bring structure to a growing company

You will play a key role in ensuring that internal operations run smoothly while gaining exposure to executive decision‑making and business strategy.

Key Responsibilities

Executive Support

• Manage and optimize the CEO’s calendar, meetings, and priorities
• Coordinate internal and external communications with professionalism and urgency
• Prepare documents, reports, and presentations for internal and client‑facing use

Operations & Coordination

• Act as a central point of communication between:
• Attorneys and clients
• Finance and administrative teams
• Future marketing and branding initiatives
• Internal linguistics/training teams

Internal Process & Execution

• Support recruiting processes and internal hiring coordination
• Create, update, and maintain training materials for the Sourcer Academy
• Identify inefficiencies in workflows and implement process improvements

Team & Culture Support

• Plan and coordinate quarterly team outings and internal events
• Help maintain organization across files, systems, and internal documentation
• Support cross‑functional initiatives and ad‑hoc projects

Success in This Role Looks Like

• The CEO’s schedule and priorities are managed proactively, not reactively
• Communication across teams flows clearly and efficiently
• Presentations and materials are polished and require minimal revisions
• Vendors and logistics are handled without escalation
• Internal operations run smoothly without constant oversight

Requirements

• Proven experience supporting executives, founders, or senior leadership
• Experience in a startup or high‑growth environment
• Intermediate English (written and spoken)
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proactive mindset with the ability to anticipate needs
• High attention to detail and problem‑solving capability
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace
• Ability to operate independently in a fast‑paced environment

What This Role Is NOT

• Not a passive administrative position
• Not a strategy‑only or “Chief of Staff” role
• This is an execution‑first role with high visibility and growth potential