Executive Assistant to CEO

InPlanet; São Paulo; Híbrido; BRL 60 000 - 110 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Home Office Budget

Language Programme Monthly Allowance

40 days annual leave

Occasional off-sites in Brazil

Laptop provision

Resumo da oferta

A remote-first ClimateTech startup is seeking an Executive Assistant to support the CEO and leadership team efficiently. You will manage complex calendars, handle executive communication, and conduct research to facilitate better decision-making across the organization. Ideal candidates should have proven experience in high-level coordination, bilingual communication skills, and the ability to manage priorities effectively. This position is based in the Campinas/São Paulo region with hybrid work options.

Qualificações

• Proven experience as an Executive Assistant or high-level coordinator.
• Ability to manage multiple priorities and complex schedules.
• High level of autonomy with decision-making skills.
• Ability to manage multiple priorities and complex schedules.
• Based in the Campinas/São Paulo region with hybrid availability.

Responsabilidades

• Structure and manage complex calendars and meetings.
• Manage executive inboxes and prioritize communication.
• Support personal agendas and perform administrative tasks.
• Join meetings to document insights and action items.
• Lead initiatives and ensure document readiness.
• Conduct research and prepare reports for decision-making.
• Organize travel arrangements for leadership.
• Maintain confidentiality and discretion with sensitive information.
• Identify and lead improvements in administrative processes for scalability.

Conhecimentos

English communication skills

Portuguese communication skills

Problem-solving abilities

Organizational skills

Decision-making in ambiguous environments

Regional presence Campinas/São Paulo

Formação académica

Bachelor’s degree in Business Administration or related field

Descrição da oferta de emprego

InPlanet is a mission-driven, remote-first ClimateTech startup headquartered between Germany and Brazil with hubs in Sao Paulo, Rio de Janeiro, New York and London. We’re scaling Enhanced Rock Weathering (ERW) in tropical agriculture as a powerful method to remove carbon, regenerate soils, and transform the way food is grown in the tropics.

Our vision is simple but bold: to sequester gigatons of CO2 while regenerating tropical soils in order to create a livable planet with nutritious food and healthy ecosystems for future generations. We’re doing this in partnership with farmers, scientists, and industry leaders - and we’re growing fast.

Our company culture blends people-first care and performance excellence. The Rocket represents our ambition and drive; the Heart symoolizes our focus on empathy, integrity, and collective impact.

We’re proud of our globally diverse team and inclusive culture. Our teams span across continents, but our boots are firmly on the ground in Brazil - where the real climate impact happens.

You can check out independent reviews by other candidates on Glassdoor to check how people find interviewing with us.

Check out our Culture page here

About The Role

We’re looking for an Executive Assistant to provide high-level support to our CEO, Felix, and key stakeholders. You will be the backbone of our executive operations, ensuring that leadership can focus on scaling InPlanet while you manage the complexity of their daily lives with agility, trust, and extreme discretion.

You’ll be the kind of person who is a natural problem-solver, highly organized, and comfortable connecting the dots in a fast-paced environment—always maintaining the highest standards of discretion while handling sensitive information and founder-level matters with absolute trust. You’ll act as a true partner, managing priorities and communication to ensure our founders stay effective and focused on our mission.

The Impact you can make

Your work will directly increase the effectiveness of our CEO and leadership team. By bringing clarity to communication, structure to priorities, and ownership to execution, you enable faster and better decision-making across the company.

You won’t just manage tasks: you will own outcomes, ensuring that priorities move forward and nothing falls through the cracks.

Core working relationships

• Felix (CEO) – direct report and primary priority for support
• Key stakeholders (CFO, COO, co-founder) – occasional support for meetings, travel, and specific demands
• External Partners – coordinating with notaries, providers, and global contacts

Key Responsibilities

• Structure and manage complex calendars and meetings, prioritizing urgencies and ensuring a smooth schedule
• Manage executive inboxes, including reading, drafting answers, and prioritizing threads and forwards
• Provide support for personal agenda and private administrative tasks as needed to optimize the CEO's time
• Join meetings to collect insights, document action items, and provide clear summaries
• Lead certain initiatives from start to finish, such as scheduling notary dates and ensuring document readiness
• Conduct research on specific topics and prepare detailed reports to support business decision-making
• Organize end-to-end travel arrangements for the CEO and support other founders (COO/CFO) when required
• Track deadlines and follow up on action items independently, ensuring tasks are completed on time
• Maintain the highest standards of confidentiality and discretion when handling sensitive information
• Identify and lead improvements in administrative processes to make them more efficient and scalable

You can be a Rock-Star if you have

• Proven experience as an Executive Assistant or in a high-level coordination role
• Bachelor’s degree in Business Administration or a related field
• Advanced English and Portuguese communication skills
• Strong ability to manage multiple priorities and complex schedules
• Experience handling executive communication and correspondence
• High level of autonomy and decision-making in ambiguous environments
• Based in the Campinas / São Paulo region with availability for hybrid work:
  -2 days/week with Felix in Valinhos
  -Travels to Piracicaba

Key Qualities

• Highly organized and naturally enjoys structuring, prioritizing, and bringing clarity
• Detail-oriented and outcome-focused: you don’t just start tasks, you finish them
• Proactive and independent, with confidence to move forward without constant approvals
• Strong communication skills, both written and verbal
• Able to connect the dots quickly and understand business context
• Discreet and trustworthy when handling sensitive information
• Driven, curious, and motivated to operate at a high level

Bonus Points (but not essential)

• Experience in fast-paced startups or international environments
• Previous experience in climate tech, sustainability, or AgTech settings
• Exposure to legal/financial processes (contracts, notaries, documentation)
• Strong experience with research, synthesis, and executive-level reporting

Living Our Values

At InPlanet, we have a big vision of solving climate change, and we are looking for individuals who are genuinely passionate about making a positive difference in the world of Carbon Removal Solutions. Trust guides our actions, drive fuels our efforts, and impact is our goal.

• Trust: You believe in being kind and transparent in the workplace, fostering an environment where trust thrives and collaboration flourishes
• Drive: You possess an innate drive to take action with a hands-on, can-do attitude, propelled by urgency
• Impact: You dream big and are committed to making a meaningful difference in the world, aligning with our overarching mission to address climate change
• Compensation expectations and our compensation philosophy are openly discussed in the first interview with the goal of managing expectations fairly.
• Home Office Budget
• Language Programme Monthly Allowance
• 40 days annual leave
• The opportunity to be autonomous, make a huge difference and belong to a vision.
• Occasional off-sites in Brazil yay!
• Laptop to fuel your productivity

InPlanet Compensation Philosophy

At InPlanet, our philosophy revolves around ensuring fair and unbiased compensation and equitable equity pay, coupled with competitive benefits, across all regions where we operate.

The reason behind our salary range being wide or undefined at the first stages of the interview is because of our international presence and globally distributed workforce, we utilize geo ranges to account for varying pay differentials, forming a crucial part of our global compensation strategy to remain competitive across diverse markets as we expand our reach.

These ranges are determined by role, level, and location, recognizing the nuanced demands of each market. The actual base pay for the selected candidate is influenced by factors such as location, skills, experience, training, business requirements, and market dynamics, with the range subject to potential adjustments in alignment with our commitment to fairness and transparency.

Application Process

Roughly 6 hours across 3-6 weeks from CV-screening.

• Interview with Talent & People Partner or Head of People (values & motivation)
• Interview with the Hiring Manager (required core skills and competencies)

(optional third interview)

• Challenge with 3+ team members (specific task, preparation needed)
• Verbal reference check & psychometric profiling
• Offer

How To Apply

• We kindly ask you to submit your CV in English, as this is the main language we use here at InPlanet (unless it is justified to be in Portuguese).

This job description is intended to provide a clear summary of the responsibilities, scope, and expectations associated with this opportunity. It may apply to a range of working relationships, including full-time or part-time employment as well as independent contractor or service-based arrangements, depending on the candidate's location and compliance framework. Each engagement is carefully assessed on a case-by-case basis to ensure alignment with applicable laws and InPlanet’s global operating standards.

Being an equal opportunities work provider is very important to us, and we are committed to ensuring that no applicant receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions which cannot be shown to be justifiable. We design our processes to be fair and equitable, and we believe in continuous learning.