Executive Assistant | Investment Banking, Latin America Coverage

Jefferies; São Paulo; Presencial; BRL 120 000 - 240 000; Tempo integral

Resumo da oferta

Jefferies in São Paulo is seeking an organized Executive Assistant to support the Investment Banking Latin America Coverage team. You will partner with senior bankers, manage calendars, coordinate multi‑time‑zone meetings, and arrange complex travel itineraries for domestic and international engagements.

You will prepare briefing materials, handle expense reporting, and support onboarding and office operations while maintaining discretion and confidentiality in a fast‑paced environment.

Qualificações

• Bachelor's degree or equivalent professional experience.
• 5+ years supporting senior executives in fast-paced environments.
• Fluency in Portuguese and English; Spanish is a plus.
• Strong communication and organizational skills.

Responsabilidades

• Provide comprehensive executive support to senior Investment Banking professionals.
• Manage calendars and coordinate meetings across time zones.
• Arrange domestic and international travel itineraries.
• Prepare materials and manage expense processes.
• Support onboarding and office operations.

Conhecimentos

Executive support

Calendar management

Travel coordination

Multitasking

Confidentiality

Formação académica

Bachelor's degree

Ferramentas

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Descrição da oferta de emprego

Role Overview

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support our Investment Banking Latin America Coverage team based in São Paulo. This role will serve as a trusted partner to senior bankers, providing high‑level administrative and operational support to Managing Directors, Executive Directors, Senior Vice Presidents, Vice Presidents, and the broader coverage team. The Executive Assistant will work closely with the São Paulo office's Executive Assistant team and interact regularly with stakeholders across the Americas, Europe, and Asia.

The ideal candidate thrives in a fast‑paced, high‑performance environment, demonstrates exceptional judgment and discretion, and can anticipate the needs of senior executives while managing multiple priorities seamlessly.

Key Responsibilities

Executive Support

• Provide comprehensive executive support to senior Investment Banking professionals, including Managing Directors, Executive Directors, Senior Vice Presidents, and Vice Presidents.
• Manage complex and constantly changing calendars, prioritizing competing requests and ensuring efficient time management.
• Coordinate internal and external meetings across multiple time zones, including client meetings, management presentations, and leadership discussions.
• Arrange complex domestic and international travel itineraries, including flights, accommodations, visas, ground transportation, and contingency planning.
• Process, monitor, and reconcile expense reports in accordance with firm policies and deadlines.
• Prepare meeting materials, agendas, briefing documents, and logistical support for executive meetings and client engagements.
• Monitor and help manage executive inboxes, ensuring timely responses and appropriate escalation of critical matters.

Strategic Coordination & Executive Partnership

• Act as a trusted liaison between senior executives, clients, and internal stakeholders.
• Anticipate executive needs, proactively identify scheduling conflicts, and recommend solutions.
• Manage changing priorities and urgent requests while maintaining a high level of professionalism and confidentiality.
• Support senior leadership with administrative coordination related to business development activities, client events, and strategic initiatives.
• Track action items, deliverables, and deadlines on behalf of senior executives to ensure effective follow‑through.

Office & Team Support

• Serve as a key point of contact for clients, visitors, and internal stakeholders.
• Coordinate logistics for investor meetings, client presentations, leadership visits, and team events hosted in the São Paulo office.
• Partner with local and global administrative teams to ensure seamless support coverage.
• Assist with office operations, supplies, facilities coordination, and administrative procedures as needed.
• Support onboarding logistics for new team members and visiting bankers.

Required Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• 5+ years of Executive Assistant experience supporting senior executives in a corporate, financial services, consulting, legal, or other fast‑paced professional environment.
• Demonstrated experience supporting multiple senior stakeholders simultaneously.
• Strong written and verbal communication skills in Portuguese and English; Spanish is a plus.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, Word, and Teams.
• Proven ability to manage highly complex calendars and international travel arrangements.
• Exceptional organizational, prioritization, and multitasking skills.
• Strong professional judgment and ability to handle confidential and sensitive information.
• Ability to work independently, anticipate needs, and deliver results with minimal supervision.

Preferred Qualifications

• Prior experience supporting senior leaders within Investment Banking, Capital Markets, Private Equity, Asset Management, Consulting, or Professional Services.
• Experience supporting Managing Directors, Partners, C‑suite executives, or equivalent senior leadership.
• Familiarity with global calendar management and supporting executives across multiple time zones.
• Strong client-facing skills and professional presence.
• Experience coordinating executive meetings, client events, and leadership offsites.
• Ability to thrive in a high‑performance, deadline‑driven environment.