Administrative Assistant (Pharmaceutical Industry)

BeiGene; São Paulo; Híbrido; BRL 20.000 - 80.000; Tempo integral

Resumo da oferta

BeiGene is seeking a motivated individual to provide operational support to the Global Clinical Operations team in São Paulo. This hybrid role requires strong organizational and project management skills, along with fluency in English. The ideal candidate will thrive in a fast-paced environment and contribute to process improvements.

Qualificações

• High School diploma required.
• Experience in biotech or pharmaceuticals is a plus.
• Fluency in English; Spanish is preferred.

Responsabilidades

• Provides operational support to the Global Clinical Operations Head.
• Coordinates cross-functional teams for effective communication.
• Manages operational activities of the GCO office.

Conhecimentos

Organizational skills

Project management

Interpersonal skills

Problem-solving

Communication skills

Formação académica

High School diploma

Ferramentas

Microsoft Word

Microsoft Excel

MS Project

PowerPoint

Outlook

Descrição da oferta de emprego

BeiGene, Ltd. has proposed to change its name to BeOne Medicines Ltd. The new name is subject to shareholder approval and, once approved, use of the name will be phased in over 2025. During this transition, both names may be used.

BeOne continues to grow rapidly, offering challenging and exciting opportunities for experienced professionals. We seek scientific and business professionals who are highly motivated, collaborative, and share our passion for fighting cancer.

PLEASE SUBMIT ALL RESUMES/CV'S IN ENGLISH.

Location: Hybrid in Sao Paulo (2-3 days per week)

Language Requirement: Fluency in English; Spanish is a plus

Preferred Experience: Pharmaceutical/Biotech Industry

General Description:

• Provides operational support to the Global Clinical Operations (GCO) Head Brazil/Latam and senior managers. Handles administrative activities, onboarding/off-boarding staff, project management, presentation preparation, invoice tracking, and purchase orders, often dealing with confidential information.
• Demonstrates organizational and project management skills.
• Exercises discretion with sensitive information.
• Maintains strong organizational skills and adapts to changing priorities.

Essential Functions:

• Supports project timelines and ensures milestones are met.
• Coordinates cross-functional teams for effective communication and task completion.
• Supports process improvement initiatives, including SOP development and workflow enhancements.
• Manages operational activities of the GCO office in Brazil & Latam, including onboarding, resource tracking, budget assistance, invoice approval, and document management.
• Maintains and updates SharePoint site and organizational charts.
• Schedules meetings, manages calendars, travel, and expense reports.
• Coordinates interviews and department events.
• Provides administrative support for non-clinical projects as needed.

Minimum Requirements – Education and Experience:

• High School diploma.
• Experience in biotech, pharmaceuticals, or related fields is a plus but not required.

Other Qualifications:

• Ability to work independently and handle multiple priorities.
• Team player with initiative and leadership qualities.
• Excellent interpersonal, organizational, and communication skills.
• Proficient in English; Spanish preferred.
• Strong problem-solving skills and a can-do attitude.
• Able to multitask and meet tight deadlines.

Supervisory Responsibilities: None

Travel: Limited or no travel expected.

Computer Skills: Proficiency in Microsoft Word, Excel, MS Project, PowerPoint, and Outlook.

#LI-Remote

Global Competencies:

• Fosters teamwork, provides and solicits honest feedback, demonstrates self-awareness, acts inclusively, shows initiative, entrepreneurial mindset, continuous learning, embraces change, results-oriented, analytical thinking, financial excellence, and communicates clearly.

BeiGene is an equal opportunity employer, committed to diversity and inclusion. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, disability, or national origin. Employment decisions are based on qualifications, merit, and business needs.