Database Assistant, Sao Paulo, Brazil

UNHCR - United Nations High Commissioner for Refugees; Brasil; On-site; BRL 70,000 - 90,000; Full time

Benefits offered by this job

Training opportunities

Job summary

UNHCR - United Nations High Commissioner for Refugees in Brazil seeks a Data Management Assistant to support the Individual Giving fundraising data operations. You will prepare reports, dashboards, and KPI analyses while ensuring data quality and integrity across donor databases.

Reporting to the Database Associate, you will assist in CRM migrations, data collection, and system integrations, contributing to ongoing fundraising analytics and data-driven decision making.

Qualifications

• 1 year of relevant experience with a High School Diploma or a Bachelor degree or higher.
• Strong data management and reporting capabilities in donor/fundraising contexts.
• Experience with data migrations and system integrations (CRM/ donor platforms).

Responsibilities

• Enter data related to asylum seekers, refugees and persons of concern into the database.
• Prepare periodic reports, dashboards and KPI analyses.
• Assist in system migrations and vendor integration activities.
• Identify data inconsistencies and maintain data integrity.
• Support weekly revenue tracking and monthly earmarking reports.

Skills

Data management

Reporting dashboards

KPIs

CRM migrations

Data cleansing

Education

Bachelor degree or higher

Tools

CRM

CMS

BI tools

Databases

Job description

Deadline for Applications November 15, 2026 Hardship Level (not applicable for home-based) Family Type (not applicable for home-based) Family Staff Member / Affiliate Type UNOPS LICA4 Target Start Date 2026-12-01

Terms of Reference The United Nations High Commissioner for Refugees (UNHCR) office was established on December 14, 1950 by the General Assembly of the United Nations. The Agency is mandated to direct and coordinate actions to protect people in refugee status and solve refugee problems. Its main purpose is to safeguard the rights and welfare of refugees. It also has a mandate to help stateless people. For more information on UNHCR, its mandate and operations please visit http://www.unhcr.org.

The Private Sector Partnerships Service (PSP) is responsible for mobilizing resources from the private sector for refugees. Within this area, the Individual Giving (IG) team seeks to reach new audiences through advertising and engaging our current supporters and donors. These private partners are helping us to maximize UNHCR's impact and improve its capacity to make a difference by delivering life‑saving assistance and sustainable solutions for millions of refugees and displaced people worldwide.

The Database Assistant will support the Individual Giving Database area, reporting directly to PSP’s Data Management Associate and the Individual Giving Officer. The main responsibilities include providing support for the daily operational processes of the Individual Giving area through the preparation of reports and analysis with key performance indicators (KPIs), creation of segmentation lists for vendors, as well as data updating and cleansing. The primary goal is to ensure the team has access to accurate and reliable information to support strategic planning and decision‑making to boost income generation and donor database growth. The Database Assistant will be part of the Database team and will work in collaboration with the Data Management Associate, contributing to data collection and analysis, report development, and ensuring that vendors receive consistent and accurate information essential for the effective execution of daily fundraising activities. The role will also involve supporting new projects and system integrations, such as CRM migration and potential changes to the donation billing structure.

Reporting to the Database Associate, the Database Assistant will be responsible for the following tasks:

• Supporting operational processes involving telemarketing, direct mail, donor journey vendors and all data support related to Individual Giving fundraising.
• Preparing periodic reports, dashboards and analyses with key performance indicators (KPIs), based on Private Sector Partnership team needs.
• Assisting the Data Associate with system migrations activities.
• Identifying data inconsistencies and making necessary corrections to ensure data integrity.
• Completing questionnaires and information requests for market analysis purposes.
• Enter new data into the database.
• Assisting the monitoring current system configurations and assisting in optimizing system setups, including payment gateways, databases, income processing platforms, integrations with fundraising platforms, CMS, CRM, email automation platforms, BI and reporting tools.
• Documenting protocols and procedures related to data management and operations.
• Supporting weekly revenue tracking and preparation of monthly earmarking reports.
• Supporting the execution and development of all PSP database-related activities.
• Deliver requested data reports or files accurately and within the established timelines of each action or campaign.
• Provide regular status updates to the direct manager.

Standard Job Description

Data Management Assistant Organizational Setting and Work Relationships The position is normally supervised by a Professional or Senior General Service staff member who provides the incumbent with regular guidance and support. The position has no supervisory role. Contacts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are not frequent. In the Field locations, under supervision of the manager, the incumbent may play a liaison role with the national and local authorities for gathering and exchange of data. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross‑functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties:

• Enter data mainly related to asylum seekers, refugees and persons of concern to UNHCR into the computer database.
• Contribute to the preparation of reports and project documents by providing information, preparing tables and drafting routine correspondence and reports.
• Update and maintain existing databases and generate various statistical reports.
• Assist in the development of forms for data collection and analysis, if requested.
• Act as interpreter in the exchange of routine information and translate routine documents and correspondence as and when required.
• May be required to undertake field trips to project sites.
• Decide on the data recorded in database.
• Decide on appropriate resolution to incidents and escalation issues to supervisor if incident cannot be resolved within the scope of responsibility.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
• Ensure decision making in risk based in the functional area of work.
• Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience Years of Experience / Degree Level For G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher Field(s) of Education Not applicable

Certificates and/or Licenses Electronic data processing, Information Technology (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential 1-year relevant experience in Electronic data processing, Information Technology or related field. Desirable Completion of UNHCR learning programmes or specific training relevant to functions of the position.

Functional Skills Not specified Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collaboratively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Required Languages , , Desired Languages , , Additional Qualifications Skills Education Certifications Electronic Data Processing - Other, Information Technology - Other Work Experience Other information This position doesn't require a functional clearance Remote No

Important notice: Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training).

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution at a time when global forced displacement is at a record high. Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact.

Why a career with UNHCR? Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines.

Disability inclusion If you are a person with disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments to disabilities during the recruitment phases. This information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process. Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request. All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education.